State Agencies and School Food Authorities (SFA) (CN and SFA Directors) - SLT

Appendix E.3
FNS-44 Administrative Data Request for FY 2023

NOTE TO REVIEWER: As noted in the supporting statement, each State agency will be asked for outlet-level administrative data first. If they do not have the data available at this level, they will be asked for institution-level data. They will not be asked to provide data at both levels, but both are provided here for reference.

Exhibit D: Request for Outlet-Level FNS-44 Data

We are requesting outlet¹-level administrative records data based on the data your State submitted for the FNS-44, Report of the Child and Adult Care Food Program, for Federal fiscal year (FY) 2023 (October 2022 through September 2023). Fulfilling this data request will help FNS gain a deeper understanding of Child Nutrition Program operations in FY 2023. The information you provide is particularly important during this time when FNS is assessing program operations as outlets and institutions return to normal operations after COVID-19. This year we are requesting data about all CACFP outlets, including adult day care centers.

Data request

Please provide the FNS-44 Report of the Child and Adult Care Food Program data at the outlet level for FY 2023. Table 1 at the end of this document shows all the data elements we are requesting for each outlet. Although some of these data are reported to FNS quarterly or annually, we are requesting monthly data for each section of the FNS-44 form (A through E).

Please provide the data in whatever format is easiest for you. For example, you could provide separate files for each month or a single Excel file with separate tabs for each month.

In addition to the FNS-44 data, for each outlet please provide:

• Outlet name

• Outlet ID number

• Outlet city

• Outlet zip code

• Indicator of whether the outlet is a for-profit child care center, outside school hours child care center, Head Start center, at-risk afterschool care center, emergency shelter, adult day care, Tier I day care home, Tier II all higher day care home, Tier II all lower day care home, or Tier II mixed day care home

• Institution² name

• Institution ID number

Data delivery timeline

Please provide the data file(s) for FY 2023 by April 1, 2024.

Data delivery and storage

Most data files requested for this study, including any files requested in the web survey, can be submitted via email. However, if the data files contain sensitive information (for example, the names of individuals) or if an extra level of security is preferred, secure options for transmitting the files include password-protecting the files, sending the files through a secure transfer platform used by the State agency, or uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard format. We will store the data in a secure project directory where only those working with the data will have access.

Complete list of data elements requested

Table 1. Data elements requested for each outlet

Data element (monthly)	Item number on FNS-44
FNS-44 Part B
Average daily attendance	10-A, 10-B1, 10-B2, 10-C
Number of CACFP operating days	Not reported on FNS-44
FNS-44 Part C
Average daily attendance	13-A, 13-B, 13-C, 13-D, 13-E, 20-A, 20-B
Number of CACFP operating days	Not reported on FNS-44
FNS-44 Part Di
Total number of lunches and suppers served during the month in each center and home receiving USDA Foods assistance Child care centers Cash-in-lieu assistance Entitlement USDA Foods assistance Day care homes Cash-in-lieu assistance Entitlement USDA Foods assistance Adult day care Cash-in-lieu assistance Entitlement USDA Foods assistance	21-A 21-B 21-C 21-D 21-E 21-F
FNS-44 Part E
Number of breakfasts served Free Reduced Paid	22-A1, 22-A2, 22-B, 22-C 25-A1, 25-C 28-A1, 28-C
Number of lunches served Free Reduced Paid	31-A1, 31-A2, 31-B, 31-C 34-A1, 34-C 37-A1, 37-C
Number of suppers served Free Reduced Paid	40-A1, 40-A2, 40-B, 40-C 43-A1, 43-C 46-A1, 46-C
Number of snacks served Free Reduced Paid	49-A1, 49-A2, 49-B, 49-C 52-A1, 52-C 55-A1, 55-C
Total meals free	58
Total meals reduced	59
Total meals paid	60
Other information to include with all data
Outlet name	Not reported on FNS-44
Outlet ID number
Outlet city
Outlet zip code
Indicator of whether the outlet is a for-profit child care center, outside school hours child care center, Head Start center, at-risk afterschool care center, emergency shelter, adult day care, Tier I day care home, Tier II all higher day care home, Tier II all lower day care home, or Tier II mixed day care home
Institution name
Institution ID number

Exhibit D: Request for Institution-Level FNS-44 Data

We are requesting administrative records data based on the data your State submitted for the FNS-44, Report of the Child and Adult Care Food Program, for Federal fiscal year (FY) 2023 (October 2022 through September 2023). Fulfilling this data request will help FNS gain a deeper understanding of Child Nutrition Program Operations in FY 2023. The information you provide is particularly important during this time when FNS is assessing program operations as outlets and institutions return to normal operations after COVID-19. This year we are requesting data on CACFP outlets, including adult day care centers. We are asking States that are unable to provide outlet³-level data to provide institution⁴-level data.

Data request

Please provide the FNS-44 Report of the Child and Adult Care Food Program data at the institution level for FY 2023. Table 1 at the end of this document shows all the data elements we are requesting for each institution. Although some of these data are reported to FNS quarterly or annually, we are requesting monthly data for each section of the FNS-44 form (A through E).

Please provide the data in whatever format is easiest for you. For example, you could provide separate files for each month or a single Excel file with separate tabs for each month.

In addition to the FNS-44 data, for each institution please provide:

• Name

• ID number

• City

• Zip code

Data delivery timeline

Please provide the data file(s) for FY 2023 by April 1, 2024.

Data delivery and storage

Most data files requested for this study, including any files requested in the web survey, can be submitted via email. However, if the data files contain sensitive information (for example, the names of individuals) or if an extra level of security is preferred, secure options for transmitting the files include password-protecting the files, sending the files through a secure transfer platform used by the State agency, or uploading them to Mathematica’s secure transfer site hosted by Box. We can accept data in any standard format. We will store the data in a secure project directory where only those working with the data will have access.

Complete list of data elements requested

Table 1. Data elements requested for each institution

Data element (monthly)	Item number on FNS-44
FNS-44 Part A
Number of day care homes administered by sponsoring organization	6-A, 6-B, 6-C, 6-D
FNS-44 Part B
Number of outlets Child care centers only Day care homes only Tier I Tier II All Higher Centers & homes Tier II All Lower Tier II Mixed Adult care	9-A 9-B1 9-B1 9-B2 9-B2 9-C
Average daily attendance of outlets reported on line 9 Child care centers only Day care homes only Tier I Tier II All Higher Centers & homes Tier II All Lower Tier II Mixed Adult care	10-A 10-B1 10-B1 10-B2 10-B2 10-C
Average number of CACFP operating days	Not reported on FNS-44
FNS-44 Part C
Number of outlets For-profit centers Outside school-hours care centers Head Start centers At-risk afterschool Emergency shelters Adult day care for-profit centers All other adult care centers	12-A 12-B 12-C 12-D 12-E 19-A 19-B
Average daily attendance of outlets reported on line 12 For-profit centers Outside school-hours care centers Head Start centers At-risk afterschool Emergency shelters Adult day care for-profit centers All other adult care centers	13-A 13-B 13-C 13-D 13-E 20-A 20-B
Average number of CACFP operating days	Not reported on FNS-44
FNS-44 Part Dii
Total number of lunches and suppers served during the month in centers and homes receiving USDA Foods assistance Child care centers Cash-in-lieu assistance Entitlement USDA Foods assistance Day care homes Cash-in-lieu assistance Entitlement USDA Foods assistance Adult day care Cash-in-lieu assistance Entitlement USDA Foods assistance	21-A 21-B 21-C 21-D 21-E 21-F
FNS-44 Part E
Breakfasts Free Child care centers All child care centers, including at-risk At-risk only Day care homes Tier I Tier II, Higher Tier II, Lower Adult day care Reduced All child care centers, including at-risk Adult day care Paid All child care centers, including at-risk Adult day care	22-A1 22-A2 22-B 22-B 22-B 22-C 25-A1 25-C 28-A1 28-C
Lunches Free Child care centers All child care centers, including at-risk At-risk only Day care homes Tier I Tier II, Higher Tier II, Lower Adult day care Reduced Child care centers Adult day care Paid Child care centers Adult day care	31-A1 31-A2 31-B 31-B 31-B 31-C 34-A 34-C 37-A 37-C
Suppers Free Child care centers All child care centers, including at-risk At-risk only Day care homes Tier I Tier II, Higher Tier II, Lower Adult day care Reduced Child care centers Adult day care Paid Child care centers Adult day care	40-A1 40-A2 40-B 40-B 40-B 40-C 43-A1 43-C 46-A1 46-C
Snacks Free Child care centers All child care centers, including at-risk At-risk only Day care homes Tier I Tier II, Higher Tier II, Lower Adult day care Reduced Child care centers Adult day care Paid Child care centers Adult day care	49-A1 49-A2 49-B 49-B 49-B 49-C 52-A 52-C 55-A 55-C
Total meals free All child care centers, including At-Risk At-Risk child care centers only Tier I day care homes Tier II Higher day care homes Tier II Lower day care homes Adult day care	58-A1 58-A2 58-B 58-B 58-B 58-C
Total meals reduced All child care centers Adult day care	59-A 59-C
Total meals paid All child care centers Adult day care	60-A 60-C
Other information to include with all data
Name	Not reported on FNS-44
ID number
City
Zip code

1 An outlet is any sponsored facility, whether a day care home or sponsored center, or any independent center where meals were actually served.

2 An institution is any independent center or sponsoring organization of day care homes, child care centers, at-risk afterschool care centers, outside-school-hours care centers, emergency shelters, or adult day care centers which enters into an agreement with the State agency to assume final administrative and financial responsibility for program operations.

3 An outlet is any sponsored facility, whether a day care home or sponsored center, or any independent center where meals were actually served.

4 An institution is any independent center or sponsoring organization of day care homes, child care centers, at-risk afterschool care centers, outside-school-hours care centers, emergency shelters, or adult day care centers which enters into an agreement with the State agency to assume final administrative and financial responsibility for program operations.

i Exclude data elements for Part D if State agency receives only cash in lieu of USDA Foods.

ii Exclude data elements for Part D if State agency receives only cash in lieu of USDA Foods.