Recordkeeping for New Vaccine and Mask Requirements to Mitigate the Spread of COVID-19 in Head Start

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Supporting Statement COVID-19 Final Rule-Head-Start-12-21-22.docx	Supporting Statement A	Uploaded 2023-01-09	Repair queued
Response to public comments on public burden estimates OHS Recordkeeping COVID Vax-.docx	Supporting Statement B	Uploaded 2022-08-23	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
257844	Grant Recipient Updating Program Policies and Procedures		New
250759	Grant Recipient Maintaining SARS-CoV-2 Testing Protocol		Modified
250758	Grant Recipient Establishing SARS-CoV-2 Testing Protocol		Modified
250757	Grant Recipient Recordkeeping Maintaining Complete Records of Vaccination Status		Modified
250756	Staff, Contractor, and Volunteer Requesting and Processing Vaccination Exemption		Modified
250755	Staff, Contractor, and Volunteer Reporting of Existing Vaccination		Modified
250754	Staff, Contractor, and Volunteer Reporting of New Vaccination		Modified

ICR Details

OMB Control No: 0970-0583	ICR Reference No: 202301-0970-005
Status: Historical Active	Previous ICR Reference No: 202206-0970-008
Agency/Subagency: HHS/ACF	Agency Tracking No: OHS
Title: Recordkeeping for New Vaccine and Mask Requirements to Mitigate the Spread of COVID-19 in Head Start
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/07/2023
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/21/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 01/12/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2023	6 Months From Approved	08/31/2025
Responses	406,323	0	404,719
Time Burden (Hours)	108,807	0	95,975
Cost Burden (Dollars)	0	0	0

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Abstract: The Administration for Children and Families (ACF) published an Interim Final Rule with comment (IFC) to establish new program standards, including recordkeeping requirements, to mitigate the spread of the coronavirus disease 2019 (COVID-19) in Head Start programs. ACF requested from Office of Management and Budget (OMB) emergency review and approval of the information collection requirements, as authorized under 44 U.S.C. 3507 (subsection j), which allowed for 6 months of approval under the Paperwork Reduction Act (PRA). This was followed by a full request, including two public comment periods, to extend approval of the recordkeeping requirements without changes. ACF is issuing a Final Rule which adds a new recordkeeping requirement to the currently approved requirements. The new recordkeeping requirement is necessary to continue to promote the safety of Head Start program staff, volunteers, and enrollees and mitigate the spread of COVID-19 (for additional information, see the Final Rule). ACF is requesting emergency review and approval of the changes to this information collection by OMB as authorized under 44 U.S.C. 3507 (subsection j). The proposed recordkeeping is necessary to ensure programs are able to meet the revised requirements by the effective date of the final rule, 60 days following publication. The information collection is essential to the mission of the agency and the use of normal clearance procedures will prevent the recordkeeping requirement to go into effect as required by the final rule.

Emergency Justfication: ACF is issuing a Final Rule which adds a new recordkeeping requirement to the currently approved requirements. The new recordkeeping requirement is necessary to continue to promote the safety of Head Start program staff, volunteers, and enrollees and mitigate the spread of COVID-19 (for additional information, see the Final Rule). ACF is requesting emergency review and approval of the changes to this information collection by OMB as authorized under 44 U.S.C. 3507 (subsection j). The proposed recordkeeping is necessary to ensure programs are able to meet the revised requirements by the effective date of the final rule, 60 days following publication. The information collection is essential to the mission of the agency and the use of normal clearance procedures will prevent the recordkeeping requirement to go into effect as required by the final rule.

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Authorizing Statute(s): US Code: 42 USC 9836a(a)(1)(C)–(E)), (D) Name of Law: Head Start Act as amended by the Improving Head Start for School Readiness Act of 2007
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
0970-AC90	Final or interim final rulemaking	86 FR 68052	11/30/2021

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 2101	01/12/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 7

table that charts list of burden

IC Title	Form No.	Form Name
Grant Recipient Establishing SARS-CoV-2 Testing Protocol
Grant Recipient Maintaining SARS-CoV-2 Testing Protocol
Grant Recipient Recordkeeping Maintaining Complete Records of Vaccination Status
Grant Recipient Updating Program Policies and Procedures
Staff, Contractor, and Volunteer Reporting of Existing Vaccination
Staff, Contractor, and Volunteer Reporting of New Vaccination
Staff, Contractor, and Volunteer Requesting and Processing Vaccination Exemption

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	406,323	404,719	0	1,604	0	0
Annual Time Burden (Hours)	108,807	95,975	0	12,832	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Updates to burden estimates were made based on the revised recordkeeping requirements. The existing recordkeeping requirements include the reporting and maintaining of vaccination and vaccination exemption records of staff, contractors, and volunteers as well as the establishment and maintaining of SARS-CoV-2 testing protocols for individuals granted vaccination exemptions as part of the required testing and follow-up for such individuals. All of these existing recordkeeping requirements are unchanged. The only revision is the addition of the new recordkeeping requirement that programs establish and record a COVID-19 mitigation policy in their program policies and procedures.

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Annual Cost to Federal Government: $88,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/12/2023

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