Recordkeeping to Mitigate the Spread of COVID-19 in Head Start

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Supporting Statement COVID-19 Final Rule-Head-Startv2.docx	Supporting Statement A	Uploaded 2023-06-30	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
257844	Grant Recipient Updating Program Policies and Procedures		Modified
250759	Grant Recipient Maintaining SARS-CoV-2 Testing Protocol		Removed
250758	Grant Recipient Establishing SARS-CoV-2 Testing Protocol		Removed
250757	Grant Recipient Recordkeeping Maintaining Complete Records of Vaccination Status		Removed
250756	Staff, Contractor, and Volunteer Requesting and Processing Vaccination Exemption		Removed
250755	Staff, Contractor, and Volunteer Reporting of Existing Vaccination		Removed
250754	Staff, Contractor, and Volunteer Reporting of New Vaccination		Removed

ICR Details

OMB Control No: 0970-0583	ICR Reference No: 202306-0970-011
Status: Historical Active	Previous ICR Reference No: 202301-0970-005
Agency/Subagency: HHS/ACF	Agency Tracking No: OHS
Title: Recordkeeping to Mitigate the Spread of COVID-19 in Head Start
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/11/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/30/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2026	36 Months From Approved	08/31/2023
Responses	160	0	406,323
Time Burden (Hours)	320	0	108,807
Cost Burden (Dollars)	0	0	0

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Abstract: The Administration for Children and Families (ACF) published an Interim Final Rule with comment (IFC) to establish new program standards, including recordkeeping requirements, to mitigate the spread of the coronavirus disease 2019 (COVID-19) in Head Start programs. ACF requested from Office of Management and Budget (OMB) emergency review and approval of the information collection requirements, as authorized under 44 U.S.C. 3507 (subsection j), which allowed for 6 months of approval under the Paperwork Reduction Act (PRA). This was followed by a full request, including two public comment periods, to extend approval of the recordkeeping requirements without changes. The OMB Control Number 0970-0583 for this information collection request (ICR) was established as a result. ACF issued two Final Rules following the IFC – one on January 6, 2023, and one on June 26 2023. • The final rule issued on January 6, 2023, added a new recordkeeping requirement that programs update their program policies and procedures to include an evidence-based COVID-19 mitigation policy to continue to promote the safety of Head Start program staff, volunteers, and enrollees and mitigate the spread of COVID-19. ACF requested another emergency review and received approval for the new recordkeeping requirement by OMB as authorized under 44 U.S.C. 3507 (subsection j). This was necessary to ensure programs were able to meet the requirements by the effective date of the final rule, 60 days following publication. • The final rule published on June 26, 2023, removed all previously established vaccination recordkeeping requirements and the requirement on maintaining a testing protocol. The only remaining recordkeeping requirement was the one established in the final rule issued on January 6, 2023. This information collection only contains the remaining recordkeeping requirement that is currently applicable to Head Start programs following the IFCs and Final Rules described above. This remaining recordkeeping requirement is essential to the mission of the agency to promote the safety of Head Start program participants.

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Authorizing Statute(s): US Code: 42 USC 9836a(a)(1)(C)–(E)), (D) Name of Law: Head Start Act as amended by the Improving Head Start for School Readiness Act of 2007
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
0970-AC90	Final or interim final rulemaking	88 FR 41326	06/26/2023

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 2101	01/12/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 42369	06/30/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Grant Recipient Establishing SARS-CoV-2 Testing Protocol
Grant Recipient Maintaining SARS-CoV-2 Testing Protocol
Grant Recipient Recordkeeping Maintaining Complete Records of Vaccination Status
Grant Recipient Updating Program Policies and Procedures
Staff, Contractor, and Volunteer Reporting of Existing Vaccination
Staff, Contractor, and Volunteer Reporting of New Vaccination
Staff, Contractor, and Volunteer Requesting and Processing Vaccination Exemption

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	160	406,323	0	-404,719	-1,444	0
Annual Time Burden (Hours)	320	108,807	0	-95,975	-12,512	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: Updates to burden estimates were made based on the revised recordkeeping requirements following the two final rules issued in 2023.

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Annual Cost to Federal Government: $25,760

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/30/2023

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