Supporting Statement 1235-0018 v1.4

Records to Be Kept by Employers – Fair Labor Standards Act

OMB Control Number 1235-0018

OMB Expiration Date: 11/30/2024

SUPPORTING STATEMENT FOR

RECORDS TO BE KEPT BY EMPLOYERS – FAIR LABOR STANDARDS ACT

OMBCONTROL NO. 1235-0018

This is previously approved Information Collection. It is being submitted as a revision to accompany a Notice of Proposed Rulemaking and a request to extend the collection.

1. Justification

1. Explain the circumstances that make the collection of information necessary. Identify any legal or administrative requirements that necessitate the collection. Attach a copy of the appropriate section of each statute and regulation mandating or authorizing the collection of information.

The Fair Labor Standards Act (FLSA), 29 U.S.C. § 201, et seq., sets the Federal minimum wage, overtime pay, recordkeeping, and youth employment standards of most general application. See 29 U.S.C. §§ 206; 207; 211; 212. FLSA requirements apply to employers of employees engaged in interstate commerce or in the production of goods for interstate commerce and of employees in certain enterprises, including employees of a public agency; however, the FLSA contains exemptions that apply to employees in certain types of employment. See, 29 U.S.C. § 213 et al.

FLSA section 11(c) requires all employers covered by the FLSA to make, keep, and preserve records of employees and of wages, hours, and other conditions and practices of employment. See 29 U.S.C. § 211(c). A FLSA covered employer must maintain the records for such period of time and make such reports as prescribed by regulations issued by the Secretary of Labor. Id.

The U.S. Department of Labor (Department) has promulgated regulations 29 CFR part 516 to establish the basic FLSA recordkeeping requirements. The Department has also issued specific sections of regulations 29 CFR parts 505, 519, 520, 525, 530, 547, 548, 549, 551, 552, 553, 570, 575, and 794 to supplement the part 516 requirements and to provide for the creation and maintenance of records relating to various FLSA exemptions and special provisions. The following is a listing of the specific regulatory provisions establishing FLSA recordkeeping requirements and information collections related to youth employment and various FLSA overtime exemptions.

The Department published a Final Rule that created new recordkeeping burdens for federal contractors, captured in ICR 1235-0029, and cross-referenced in this ICR.

A. Regulations 29 CFR § 505.5 identifies the records that National Endowments for the Arts and Humanities grant recipients must keep. Generally, § 505.5(b) creates no unique burden, since 29 CFR part 516 and, to the extent there is concurrent jurisdiction, part 1904 subsume the requirements of this section. See B, below, and 29 CFR § 1904.4. The Department clears the recordkeeping requirements of § 1904.4 under OMB Control No. 1218-0176; consequently, those provisions are not part of this package.

B. Various sections of regulations 29 CFR part 516, Records to Be Kept by Employers, list the records employers must create and maintain for various types of employees:

i. Section 516.2—records on employees subject to 29 U.S.C. § 206; 207(a), respectively establishing Federal minimum wage and overtime requirements. The regulation requires employers to keep each employee’s full name as used for Social Security purposes (and symbol used, if the name is not used elsewhere in the record), home address, sex and occupation, date of birth if under 19 years of age, identified workweek, regular rate of pay, hours worked each day and total for the week, total weekly straight time earnings, total weekly overtime premium pay, additions and subtractions from pay, total earnings, date of payment, and any back wage payments. Employers may use schedules for employees working fixed times and record only any variations from the schedule. Most other part 516 requirements provide for employers to maintain a portion of the data required under § 516.2.

ii. Section 516.3—records when claiming the 29 U.S.C. § 213(a)(1) minimum wage and overtime pay exemption applicable to executive, administrative, professional, and outside sales personnel. To the § 516.2 provisions, employers add the basis for pay and total pay for the pay period and may omit the regular rate of pay, hours worked, and the additions and subtractions from pay.

iii. Section 516.5—records employers must preserve for a period of three years: payroll records; certain collective bargaining agreements, plans, trusts, employment contracts, memoranda, written agreements, sub-minimum wage certificates, notices used to determine an employee’s pay rate, and certain sales and purchase records.

iv. Section 516.6—records employers must preserve for a period of two years: time and earnings records; wage rate tables; and order, shipping, and billing records.

v. Section 516.9—petitions for relief, when seeking authority to maintain alternative records, stating the reason(s) for the request.

vi. Section 516.11—records when claiming the 29 U.S.C. §§ 213(a)(3); 213(a)(5), 213(a)(8); 213(a)(10); 213(a)(12); 213(d) minimum wage and overtime exemptions. FLSA sections 13(a)(2) and 13(a)(4), 29 U.S.C. §§ 213(a)(2) and 213(a)(4), have been repealed since the Department promulgated this regulation. Employers need not maintain when the workweek starts, regular rate of pay, hours worked each day and total for week, total straight time earnings, total overtime premium pay, additions and subtractions from pay, total earnings, and date of payment.

vii. Section 516.12—records when claiming the 29 U.S.C. §§ 213(b)(1)-(3); 213(b)(5); 213(b)(9)-(10); 213(b)(15)-(17); 213(b)(20)-(21); 213(b)(24); 213(b)(27)-(28) overtime pay exemptions that apply to various types of work. Employers need not maintain certain records related to the regular rate of pay and total overtime premium pay.

8. Section 516.13—records when claiming the 29 U.S.C. § 213(b)(13) overtime pay exemption applicable to livestock auction employees. Employers need not maintain records related to the regular rate of pay and total overtime premium pay but add the hours worked in agriculture and in connection with livestock operations.

ix. Section 516.14—records when claiming the 29 U.S.C. § 213(b)(4) overtime pay exemption applicable to country elevator employees. Employers need not maintain records related to the regular rate of pay and total overtime premium pay but add names of employees not covered by the FLSA and information that supports the elevator meets the “area of production” requirements of 29 CFR part 536.

x. Sections 516.15—records when claiming the 29 U.S.C. § 213(b)(11) overtime pay exemption applicable to local delivery employees. Employers need not maintain records related to the regular rate of pay and total overtime premium pay but add the basis for determining wages, a copy of the Wage and Hour Division (WHD) Administrator’s findings on the plan, plan changes, list of persons employed pursuant to the plan, and quarterly computations of each employee’s average weekly hours worked.

xi. Section 516.16—records when claiming the 29 U.S.C. § 207(i) overtime pay exemption applicable to commission employees of a retail or service establishment. Employers need not maintain records related to the regular rate of pay and total straight/overtime time earnings but add a notation on the employee’s records indicating the pay basis and keep a copy of the agreement or understanding and the records separately showing commission and non-commission straight time earnings.

xii. Section 516.17—records when claiming the 29 U.S.C. § 213(b)(6) overtime pay exemption applicable to seamen. Employers need not maintain records of when the workweek starts, regular rate of pay, total hours worked for the week, total weekly straight time earnings, and total weekly overtime premium pay but add the basis for the wages, total hours worked during the pay period, total wages for the pay period, and information identifying the vessel on which employed.

xiii. Section 516.18—records when claiming the 29 U.S.C. §§ 207(m); 213(h)-(j) partial overtime pay exemptions that respectively apply to employees employed in certain tobacco, cotton, sugar cane, and sugar beet services. The employer notes the weeks during which it claims the applicable exemption.

xiv. Section 516.20—records when claiming the 29 U.S.C. § 207(b)(1)-(2) partial overtime pay exemptions applicable to employees covered by certain collective bargaining agreements. The employer adds records to show wage calculations made under the exemption.

xv. Section 516.21—records when claiming the 29 U.S.C. § 207(b)(3) partial overtime pay exemptions applicable to employees of bulk petroleum dealers. The employer adds records to show wage calculations made under the exemption.

xvi. Section 516.22—records when using 29 U.S.C. § 207(n) to exclude certain hours worked from overtime calculations for employees engaged in charter activities of carriers. The employer records hours worked in charter activities and keeps a copy of the employment agreement used to claim the exemption, including the date of the agreement.

xvii. Section 516.23—records when using 29 U.S.C. § 207(j) to pay overtime to hospital and residential care employees on the basis of the employee working more than eight hours in a day and 80 hours in a 14‑day work period. Employers substitute the work period for the workweek to document FLSA compliance, show any daily overtime calculations, and maintain a copy of the employment agreement/understanding used to claim the exemption, as well as the date of the agreement.

xviii. Section 516.24—records when using 29 U.S.C. § 207(f) to provide a weekly guarantee of pay of not more than 60 hours to employees whose duties necessitate irregular hours of work that otherwise would cause an employee’s wages to vary widely from week to week. The employer need not maintain records of daily/weekly straight time and weekly overtime earnings but would record the amount of the weekly guarantee and total weekly pay in excess of the guarantee, and keep a copy of the agreement of memorandum documenting the agreement to pay on this basis.

xix. Section 516.25—records when using 29 U.S.C. § 207(g)(1)-(2) to pay an “applicable rate” for overtime work. Employers substitute recording the basis and amount of the rate, number of overtime hours worked at the applicable rate, date of the agreement or understanding to use the “applicable rate” method during overtime hours, and any periods covered by the agreement or understanding for the regular rate of pay as normally computed or overtime premium pay normally required by § 516.2.

xx. Section 516.26—records when using 29 U.S.C. § 207(g)(3) to pay employees for overtime work at premium rates based on a “basic rate” equivalent to each employee’s average hourly earnings. Employers must maintain the basis and amount of each rate, the computation establishing the rate, the nature and amount of any payment not included per 29 U.S.C. § 207(g)(3), the representative period used to calculate the amount, and the agreement or understanding authorizing the pay method.

21. Section 516.27—records when using 29 U.S.C. § 203(m) to make deductions from wages for board, lodging, or other facilities. When an employer wishes to make these types of deductions that will result in the employee receiving cash wages of less than the minimum wage and/or the employee is eligible for overtime pay, the employer must maintain itemized records showing the nature and amount of the expenditures entering into the computation of reasonable cost for the deductions.

xxii. Section 516.28—records on tipped employees, as defined in 29 U.S.C. § 203(t). The employer must note that the employee’s wages are in part determined by tips, the amount of tips reported to the employer (may consist of IRS Form 4070), how much of an hourly tip credit, if any, the employer claims against the minimum wage, and daily hours worked broken out by tipped and non-tipped occupations.

xxiii. Section 516.29—records when claiming the 29 U.S.C. § 213(b)(29) partial overtime pay exemption applicable to employees of a private entity operating an amusement or recreational establishment located in a National Park or National Forest or on land in the National Wildlife Refuge System. The employer need only record the regular rate of pay during overtime workweeks when the exemption does not apply.

xxiv. Section 516.30—records when using 29 U.S.C. § 214 authorized certificates to pay sub-minimum wages to certain employees (i.e., learners, apprentices, messengers, students, or workers with disabilities). The employer must maintain a record of employees paid under these certificates.

xxv. Section 516.31—records when employing industrial homeworkers. The Department clears this recordkeeping requirement under OMB Control No. 1235-0001. The requirement is not part of this package.

xxvi. Section 516.33—records when claiming the 29 U.S.C. §§ 213(a)(6); 213(b)(12) minimum wage and/or overtime pay exemptions applicable to agricultural employees. An employer claiming the section 213(a)(6)(A) exemption need not record birth dates of persons who are at least 19-years old (a further recordkeeping exemption exists for parents and guardians), and straight time earnings; however, the employer must annotate the names of persons for whom it claims the exemptions, as well as keep employee statements indicating the number of weeks they were employed and date of birth for any employee under age 18-years and employed on a school day and/or in a hazardous occupation.

xxvii. Section 516.34—records when using 29 U.S.C. § 207(q) to exclude employer required remedial education or training in other basic skills as hours worked. FLSA § 7(q) provides a partial overtime exemption that allows an employer to employ any employee who lacks a high school diploma or whose reading level or basic skills is at or below the eighth grade level for up to ten overtime hours per week without paying the usually required half-time premium, if the employee is receiving remedial education during such overtime hours. The employer-provided remedial education must be designed to provide up to eighth grade level basic skills or to fulfill the requirements for a high school diploma or General Educational Development (GED) certificate and may not include job-specific training. The employer must also compensate for time spent in such remedial education at no less than the employee's regular rate of pay.

Regulations 29 CFR § 516.34 requires employers using this partial overtime exemption to indicate the hours an employee engages in exempt remedial education each workday and total hours each workweek. The employer may either state the hours separately or make a notation on the payroll. The subject information collection relates only to the § 516.34 requirements. The requirement is not part of this package.

C. In 29 CFR part 519, Employment of Full-Time Students at Sub-minimum Wages, regulations 29 CFR §§ 519.7; 519.17 by reference incorporate part 516 into their requirements, and they provide for the additional records retail or service establishments and agricultural employers must keep when paying sub-minimum wages to full‑time students employed under certificates issued pursuant to section 214. Section 519.7(b)(3) requires retail and service establishments and agricultural employers to keep a record of the monthly hours of employment of full‑time students at sub-minimum wages along with the total hours of employment during the month of all employees in the establishment. Section 519.17(a)(3) requires institutions of higher education to keep records of the total number of all full‑time students employed at the campus of the institution at sub-minimum wages and the total number of all employees at the campus to whom the FLSA minimum wage provisions apply.

Regulations 29 CFR §§ 519.9; 519.19 provide for filing written requests for reconsidering decisions made about these sub-minimum wage certificates. The Department clears the applications, Forms WH-200 and WH-202, used to apply for these sub-minimum wage certificates under OMB Control No. 1235-0001, and they are not part of this current submission.

D. In 29 CFR part 520, Employment under Special Certificate of Messengers, Learners (Including Student Learners), and Apprentices, § 520.203 by reference incorporates part 516 into part 520.

Section 520.204 provides for filing reconsideration requests on actions the WHD takes with regard to these sub-minimum wage certificate applications. The Department clears the applications, including Forms WH-205 and WH-209, under OMB Control No. 1235-0001; consequently, they are not part of this package.

Section 520.412 lists additional records employers must keep using section 214 certificates to pay sub-minimum wages to pay messengers, learners, and apprentices. Specifically, the regulation imposes unique requirements in relation to learners and apprentices. Employers using learner sub-minimum wage certificates must maintain (1) a statement from each learner of the cumulative amount of applicable work experience during the previous three years and (2) records relating to the filing or canceling of any work orders with the public employment service that pertain to the occupations performed by the learners. Employers hiring apprentices under sub-minimum wage certificates must keep copies of the apprenticeship program. Apprenticeship committees using sub-minimum wage certificates must also maintain (1) a list of employers to whom each apprentice was assigned and the period of time so assigned and (2) the cumulative amount of work experience gained in order to establish the proper wage rate at the time of each assignment.

Section 520.508 lists records that employers must keep when using section 214 certificates to pay sub-minimum wages to student learners. The regulation imposes a unique recordkeeping requirement to note the extra hours worked by a student learner because school is not in session.

E. In 29 CFR part 525, Employment of Workers with Disabilities under Special Certificates, § 525.12 specifies the terms and conditions of special minimum wage certificates granted to employers of workers with disabilities, and § 525.16 lists the records that a community rehabilitation program (CRP) must maintain when using section 214 certificates to pay sub-minimum wages to clients with disabilities. In addition to the requirements of part 516, § 525.16 requires a CRP to maintain records (1) verifying the workers’ disabilities and individual productivity, and (2) documenting prevailing wages paid to non-disabled workers performing similar work in the vicinity as well as their production standards and supporting documentation. Sections 525.18 and 525.22 provide a process by which (1) any party aggrieved by actions taken by the Department under the regulation or (2) any employee employed pursuant to one or more of these sub-minimum wage certificates or the parent or guardian of such an employee may file a petition for review with the WHD or the Department, respectively. The Department clears the application (Form WH-226) for these sub-minimum wage certificates under OMB Control No. 1235-0001, and it is not part of this package.

F. In 29 CFR part 530, Employment of Homeworkers in Certain Industries, § 530.9 incorporates the § 516.31 requirements by reference. Section 530.8 reiterates the
§ 516.5(a)(6) requirement that employers retain homeworker certificates for three years. Section 530.11 allows parties aggrieved by WHD action on a certificate to petition for review and relief. As previously noted, the Department clears the additional recordkeeping requirements for a homework handbook under OMB No. 1235-0001. See Item 1 B xxv of this supporting statement.

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G. FLSA section 7(e)(3)(b) provides that, when computing the regular rate of pay for overtime purposes, it is not necessary to include any sums paid to or on behalf of an employee pursuant to a bona fide thrift or savings plan or trust , as defined in these regulations

Bona Fide Thrift or Savings Plan: Regulations 29 CFR part 547 contain the requirements for a “bona fide thrift or savings plan” under section 7(e)(3)(b) of the Fair Labor Standards Act (FLSA). See 29 U.S.C. § 207(e)(3)(b); 29 CFR §§ 547.0-.2. To compute the amount of overtime due to an individual, it is necessary to first compute the “regular rate” that the individual earned. See 29 U.S.C. § 207 (a); 29 CFR §§ 778.107-.109. When computing the regular rate, it is not necessary to include any sums paid to or on behalf of an employee pursuant to a bona fide thrift or savings plan, as defined in these regulations. See 29 U.S.C. § 207(e)(3)(b); 29 CFR § 547.0. Employers are required to communicate, or make available to the employees, the terms of the bona fide thrift or savings plan. 29 CFR § 547.1(b).

Bona Fide Profit-Sharing Plan or Trust: Regulations 29 CFR part 549 contain the requirements for a “bona fide profit-sharing plan or trust” under section 7(e)(3)(b) of the FLSA. See 29 U.S.C. § 207(e)(3)(b); 29 CFR §§ 549.0-.3. To compute the amount of overtime due to an individual, it is necessary to first compute the “regular rate” that the individual earned. See 29.U.S.C. § 207 (a); 29 CFR §§ 778.107-.109. When computing the regular rate, it is not necessary to include any sums paid to or on behalf of an employee pursuant to a bona fide profit-sharing plan or trust as defined in these regulations. See 29 U.S.C. § 207(e)(3)(b); 29 CFR § 549.0. Employers are required to communicate, or make available to the employees, the terms of the bona fide profit-sharing plan or trust. 29 CFR § 549.1(b).

H. In 29 CFR part 548, Authorization of Established Basic Rates for Computing Overtime Pay, § 548.306 discusses the average earnings for the year or quarter year preceding the current quarter when employers pay employees overtime work based on a basic rate equivalent to an employee’s average hourly earnings in accordance with 29 U.S.C. § 7(g)(3). Section 548.306(f) by reference incorporates the part 516 requirements for recordkeeping. The regulations also allow employers to request authorization to pay an authorized rate. See 29 CFR §§ 548.3, 548.200, 548.400-.405.

I. Regulations 29 CFR part 551, Local Delivery Drivers and Helpers, requires an employer seeking Department approval to exempt from overtime pay a local delivery driver or helper who is compensated for such employment on the basis of trip rates, or other delivery payment plan to submit a petition. 29 CFR § 551.3.

i. Section 551.4 provides that the petition may present the required information in any form convenient to the petitioner; no particular form is prescribed for the petition. The petition must also include, by attachment, a copy of any collective bargaining agreement or other document governing the method of payment for the work of employees covered by the wage payment plan with respect to which a finding is requested.

ii. Section 551.5 requires that a petition to pay driver or driver's helper making local deliveries, who is compensated for such employment on the basis of trip rates, or other delivery payment plan to provide a full statement of the facts relied upon by the petitioner to establish that the wage payment plan submitted for consideration: (1) applies to employees employed (i) as drivers or drivers' helpers, or both, (ii) in “making local deliveries” and (2) determines, “on the basis of trip rates or other delivery payment plan,” the compensation which such employees receive for such employment; a complete description of the wage payment plan and full information concerning its application showing, among other things: (1) the method of compensation which it provides and the types of payments made to employees covered by the plan, together with such information as may be necessary to show how these payments are computed and how and to what extent they are actually used in determining the total compensation received by employees covered by the plan, (2) a full description of all duties performed by the employees compensated under the plan, including information as to the types of goods delivered, their points of origin and destination and the purposes for and geographical area within which they are transported by the employees, the relationship of the employer to the consignor and consignee, and the numbers, (minimum, maximum, and average or typical) of round trips made by such employees in transporting such goods during the workday and of deliveries made during each such trip, and (3) other relevant information concerning the employees compensated under the plan including the total number of such employees employed full-time as drivers or drivers' helpers making local deliveries under the provisions of the plan during the most recent representative annual period as defined in §551.8(g)(1), the weekly hours worked and the average workweek of such employees during such period and, if there are any significant variations in the number of such employees so employed in the particular workweeks within the period, a full statement of the facts concerning such variations, information as to any workweeks in which any employees compensated under the plan devote less than eighty percent of their work time to duties as drivers or drivers' helpers making local deliveries; and a statement of the facts and reasons based on the history and application of the plan which are relied upon to support a finding that the plan has the general purpose and effect of reducing the hours worked by drivers or drivers' helpers covered by its provisions to, or below, the statutory maximum workweek applicable to them under the Act. Section 551.9 incorporates the § 516.15 requirements as the records employers must keep when claiming the 29 U.S.C. § 13(b)(11) overtime pay exemption applicable to local delivery drivers and helpers. See Item 1 B x of this supporting statement.

J. In 29 CFR part 552, Application of the FLSA to Domestic Service, § 552.110 lists the records employers must keep for domestic service employees. This regulation also specifies the recordkeeping requirements for domestic employees who reside on the premises. Section 552.110 incorporates the part 516 requirements by reference.

K. In 29 CFR part 553, Application of the FLSA to State and Local Government Agencies, § 553.50 contains the records State and local governments must keep when using 29 U.S.C. § 207(o) to provide compensatory time and time-off in lieu of a cash overtime payment. Section 553.50 incorporates the § 516.2 provisions by reference, and employers maintain the number of compensatory time hours earned and used each pay period, any cash payments for earned compensatory time, and the agreement or understanding (or a record of its existence) upon which the employer claims the exemption. Section 553.51 contains the records public agencies must maintain when claiming the 29 U.S.C. § 207(k) partial overtime exemption applicable to law enforcement and fire protection employees. Section 553.51 incorporates the § 553.50 requirements by reference, where they apply, and requires the employer to identify the 7 to 28 day long work periods used to claim the exemption.

L. Subpart A of Regulations 29 CFR part 570, Child Labor Regulations, Orders and Statements of Interpretation sets forth the employment minimum age standards for minors. See 29 CFR §§ 570.1-.2. Regulation 570.2(b) contains the requirement that an employer obtain and maintain written parental consent to employ a minor age 12 or 13 years old in agriculture to perform non-hazardous work outside of school hours. The section also allows a minor under age 12 years of age to be employed with the consent of a parent or person standing in place of a parent on a farm where all employees are exempt from minimum wage provisions by section 13(a)(6)(A) of the FLSA.

Subpart C of Regulations 29 CFR part 570, Child Labor Regulations, Orders and Statements of Interpretation, sets forth the employment standards for minors between 14 and 16 years of age (Child Labor (CL) Reg. 3). See 29 CFR §§ 570.31-.37. Regulations 29 CFR § 570.35a contains the requirements and criteria for the use of 14- and 15- year olds and the occupations permitted for them, and the conditions of employment that allow for the employment of 14- and 15- year olds, pursuant to a school-supervised and school-administered Work Experience and Career Exploration Program (WECEP) under conditions CL Reg. 3 otherwise prohibits. See 29 CFR § 570.35a(b)-(d).

Reporting Requirements and Third Party Disclosures

i. WECEP Application: In order to utilize the CL Reg. 3 WECEP provisions, regulations 29 CFR § 570.36 requires a state educational agency to file an application for approval of a state WECEP program as one not interfering with schooling or with the health and well-being of the minors involved.

ii. Written Training Agreement­: Regulations 29 CFR § 570.36 requires the preparation of a written training agreement for each student participating in a WECEP and that such agreement be signed by the teacher-coordinator, employer, and student. Moreover, the student’s parent or guardian must also sign or otherwise consent to the agreement in order for it to be valid. Id.

iii. Recordkeeping Requirements: Regulations 29 CFR § 570.36 requires state educational agencies to keep a record of the names and addresses of each school enrolling WECEP students and the number of enrollees in each unit. The state or local educational agency office must also keep a copy of the written training agreement for each student participating in the WECEP. Id. The records and copies must be maintained for three years from the date of each student’s enrollment in the program. Id

M. Regulations 29 CFR § 570.50(c) contains a unique requirement that both the school and the employer of a student-learners in certain cooperative vocational training programs that involve hazardous occupations keep on file copies of a written agreement needed to claim a regulatory exception to the general prohibition on minors performing hazardous work. The school coordinator or principal and the employer of the student learner must sign the agreement, and it must provide that (1) the hazardous work shall be incidental to the training, (2) the work shall be intermittent and for short periods of time under the direction of a qualified and experienced person, (3) safety instructions shall be given by the school and correlated by the employer, and (4) a schedule of organized and progressive work shall be prepared. Section 570.72 identifies the records employers must keep when claiming a regulatory exemption to the general prohibition on minors under age 16 performing hazardous agricultural occupations. This collection provides a form, the WH-5 Form, which employers may use to document the tractor and farm machinery training requirements found in 29 CFR § 570.72(b). This section requires that an employer has proof of training on file with the child’s records kept pursuant to part 516 a copy of a certificate acceptable by the Wage and Hour Division, signed by the leader who conducted the training program. The form was developed in response to requests received from 4-H representatives that the Department issue a form for use. The exemption applies to such minors when enrolled in certain training programs in the same way § 570.50(c) applies in non-agricultural occupations.

N. In 29 CFR part 794, Partial Overtime Exemption for Employees of Wholesale or Bulk Petroleum Distributors Under Section 7(b)(3) of the FLSA, § 794.144 incorporates the §§ 516.2, -.22 information collection requirements by reference.

O. FLSA section 3(l), 29 U.S.C. § 203(l), provides, in part, that an employer may protect against unwitting employment of “oppressive child labor,” as defined in section 3(l), by having on file an unexpired certificate issued pursuant to Department regulations certifying that the named person meets the FLSA minimum age requirements for employment. See 29 U.S.C. § 212(c)-(d); 29 CFR § 570.5(a).

Regulations, 29 CFR part 570, Subpart B, set forth the requirements for obtaining certificates of age from the Department. See 29 CFR §§ 570.5-.12, .25. The regulations provide that a State-issued age, employment, or working certificate substantially meeting the Federal regulatory requirements for certificates of age is an acceptable alternative to obtaining a Federal Certificate of Age. See 29 CFR §§ 570.5(b)(2), 570.9(a). Since most states issue age certificates, they are widely used as proof of age for FLSA youth employment purposes. See 29 CFR § 570.9(a). Form WH-14, Application for Federal Certificate of Age, is the application form that the youth and prospective employer complete to obtain a Federal Certificate of Age when the state does not issue certificates or the state certificates do not meet the Federal regulatory requirements. The employer keeps the state certificate or Federal Certificate of Age on file for the duration of the youth’s employment. See 29 CFR §§ 570.5(b), 570.6(b).

P. FLSA section 13(c)(4), 29 U.S.C. § 213(c)(4), authorizes the Secretary of Labor to grant a waiver of the child labor provisions of the FLSA for the agricultural employment of 10 and 11 year old minors in the hand harvesting of short season crops if specific requirements and conditions set forth in this section are met.

Regulations 29 CFR §§ 575.3, 575.4 outline the application process and identify what the contents must include. Employers granted waivers under section 13(c)(4) of the FLSA are required (1) to obtain and keep on file a record of a signed statement of the parent or person standing in the place of the parent for each 10- and 11- year old minor employed consenting to the employment of such minor under the waiver [29 CFR § 575.8(a)]; (2) to maintain and preserve a record of the name and address of the school in which the minor employed under the waiver is enrolled [29 CFR §575.8(i)]; and (3) to post a copy of the waiver at the job site during the period of the waiver [29 CFR §575.8(h)].

Q. Regulations 29 CFR 10.29 require a poster for a fraction of the affected workers under EO 13658. The Department also included section 10.26- Records to be Kept by Contractors. The records provisions are duplicated by existing FLSA, SCA, and DBA recordkeeping requirements so there is no additional burden.

R. Regulations 29 CFR 13.25 – contain the records requirements of Executive Order 13706. The records provisions are duplicated by existing FLSA, SCA, and DBA recordkeeping requirements.

S. Regulations 29 CFR Part 23 contain the recordkeeping requirements (section 23.260) for the final rule associated with Executive Order 14026. The records provisions are duplicated by existing FLSA, SCA and DBA recordkeeping requirements. A notice requirement consisting of a poster provided by the Department is found in section 23.290.

2. Indicate how, by whom, and for what purpose the information is to be used. Except for a new collection, indicate the actual use the agency has made of the information received from the current collection.

The WHD uses this information to determine whether covered employers have complied with various FLSA requirements as well as other laws administered by the Department. Employers use the records to document FLSA compliance, including showing qualification for various FLSA exemptions.

Additional Uses

WECEP application (See Item 1-L): A state educational representative files a letter of application requesting the Administrator of the WHD, to approve a WECEP that permits the employment of 14- and 15-year olds under conditions that CL Reg. 3 would otherwise prohibit. See 29 CFR § 570.36. The WHD evaluates the application to determine if the program meets the criteria specified in the regulations. See 29 CFR § 570.37. Without this information, the Administrator would have no means for determining whether the proposed program meets the regulatory requirements.

WECEP written training agreement: The state educational agency or the local educational agency maintains a written training agreement for each student that the teacher-coordinator, employer, and student have signed. See 29 CFR § 570.36. The agreement must also be signed or otherwise consented to by the student’s parents or guardians. Id. The written training agreement documents the structured training that the WECEP provides for the student.

WECEP list of participating schools and numbers of enrollees: The WHD reviews the required records to determine compliance with the youth employment provisions of the FLSA and its regulations. WHD investigators specifically review this information to determine a minor’s enrollment in a WECEP program.

Application for Federal Certificate of age (see Item 1-O): Information provided on Form WH-14, along with additional evidence of age, allows the WHD to determine whether certain FLSA minimum age requirements for employment have been met, thus allowing for the issuance of a Federal Certificate of Age to protect an employer applicant from unwitting employment of “oppressive child labor.” See 29 CFR §§ 570.5-.8. When the WHD issues a certificate, the agency forwards it to the youth or his or her employer and returns the evidence of age. See 29 CFR § 570.6(b). Without the additional evidence provided with the application, the WHD would not have sufficient proof of age necessary to issue a certificate. Moreover, failure to require the employer to maintain the age certificate would defeat the intended purpose, to protect the employer in situations where compliance with the child labor regulations is questioned.

Application for a waiver of the child labor provisions for short season hand harvest crops: The application for a waiver of the child labor provisions for short season hand harvest crops under FLSA section 13(c)(4) and required supporting data are used by Department to determine whether the statutory requirements and conditions for granting an exemption, which would then permit the applicants to employ 10- and 11-year olds to hand harvest short season crops, have been met. The records required to be maintained by employers who have been granted waivers are used by the Department to determine whether the employer has complied with the terms and conditions of the waiver. Without the application for waiver and supporting data, the Department would not have the statutory authority to grant a waiver and failure to require employer maintenance of these records would make it extremely difficult for the Department to determine employer compliance with the waiver.

3. Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses, and the basis for the decision for adopting this means of collection. Also describe any consideration of using information technology to reduce burden.

Consistent with Government Paperwork Elimination Act (GPEA) requirements, the WHD has considered electronic filing options for those regulations providing for filing petitions to appeal various regulations mentioned in this information collection request. The Department has not found it practical to create an on-line system. The agency has determined the cost of developing and maintaining an on-line system clearly would exceed its value for these rarely used exceptions. The agency would accept appeals filed by fax, provided they contain all required information. With respect to the recordkeeping aspect of this collection, § 516.1 and § 570.2 makes clear that the regulations prescribe no particular order or form of records and employers may preserve records in such forms as microfilm or automated word or data processing memory is acceptable, provided the adequate facilities are available for inspection and transcription of the records.

Form WH-14 (Application for a Federal Certificate of Age) is not available electronically, in order to ensure that downloaded versions of documents are not used for fraudulent purposes, such as identity theft or circumventing FLSA youth employment requirements. In addition, the maintenance of an electronic option to obtain the form is not justified for this information collection that receives approximately 10 responses per year.

With regard to short season hand-harvest crops, electronic application submissions are acceptable, but an on-line filing option is not practicable.

With respect to the WH-5 form submitted for approval. The Department will provide the form electronically on its website in a fillable format, however, since the form will be kept with the particular employer and only submitted to the Department upon request, no electronic filing option will be offered.

4. Describe efforts to identify duplication. Show specifically why any similar information already available cannot be used or modified for use for the purposes described in Item 2 above.

This information collection duplicates no Department requirements, except as explained in Item 1 of this supporting statement. Typically, any repeated requirements help employers to understand the requirements because each regulation states all of its requirements together and this reduces the need for respondents to crosscheck multiple regulations. Compliance with one regulation automatically satisfies the other regulation containing the identical requirement and there is no duplicate burden. The Internal Revenue Service (IRS) also requires certain similar information (e.g., employee names and addresses). The Department regulations make clear the information employers must (1) maintain to demonstrate compliance with applicable labor standards and (2) provide to WHD representatives during a compliance action. There is no duplicate burden, since compliance with any similar IRS requirement also satisfies the Department requirements. Similarly, the Department will accept a state certificate meeting the Federal regulatory requirements in lieu of a Federal Certificate of Age.

Information requested on the applications covered by this information collection is not available from any other source.

5. If the collection of information impacts small businesses or other small entities, describe any methods used to minimize burden.

Although this information collection does involve small businesses, including small State and Local government agencies, this information collection does not have a significant economic impact on a substantial number of those small entities. The Department, nevertheless, minimizes respondent burden by requiring no order or specific form of records in responding to this information collection. Moreover, employers would normally maintain the records identified in this information collection under usual or customary business practices.

Small businesses benefit from the use of Form WH-14, because the form helps them to avoid potential fines and civil suits by protecting employers from possible unintentional violations of child labor regulations. Similarly, businesses benefit from the ability to use minors to harvest short season crops.

6. Describe the consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing burden.

The Department has a statutory obligation to determine and ensure that covered employers employees comply with FLSA requirements. The recordkeeping requirements are an essential tool in determining such compliance. As the FLSA generally applies its provisions on a workweek basis, less frequent collection of information would prevent the Department from monitoring compliance with the provisions of the Act. The Department regulations provide exceptions where the workweek does not apply. Employers file applications covered by this collection when seeking particular exemptions from specific FLSA overtime and youth employment provisions, and less frequent collection is not feasible. The Department must retain these information collections, even those with no current respondents (e.g. certain sub-minimum wage programs), because the FLSA provides various exemptions for employers who must have a means to apply for the exemption.

The Department requires that employers obtain and maintain parental consent to employ minors under age 12 years in non-hazardous occupations in agriculture. See 29 CFR § 570.2(b).

The Department issues Certificates of Age upon request. An employer keeps a certificate on file for the duration of a youth’s employment. At the termination of a youth’s employment, the employer gives the youth his or her own age certificate for submission to a future employer. See 20 CFR § 570.6(b). The form is primarily for the benefit of businesses to protect themselves from unintentional child labor violations. Less frequent application for certificates is not feasible.

7. Explain any special circumstances that would cause an information collection to be conducted in a manner:

• Requiring respondents to report information to the agency more often than quarterly;

• Requiring respondents to prepare a written response to a collection of information in fewer than 30 days after receipt of it;

• Requiring respondents to submit more than an original and two copies of any document;

• Requiring respondents to retain records, other than health, medical, government contract, grant-in-aid, or tax records for more than three years;

• In connection with a statistical survey, that is not designed to produce valid and reliable results that can be generalized to the universe of study;

• Requiring the use of a statistical data classification that has not been reviewed and approved by OMB;

• That includes a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that ae consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use; or

• Requiring respondents to submit proprietary trade secrets, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information’s confidentiality to the extent permitted by law.

There are no special circumstances associated with the conduct of these information collections.

8. If applicable, provide a copy and identify the date and page number of publication in the Federal Register of the agency’s notice, required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken by the agency in response to these comments. Specifically address comments received on cost and hour burden.

Describe efforts to consult with persons outside the agency to obtain their views on the availability of data, frequency of collection, the clarity of instructions and recordkeeping, disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed or reported.

Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least once every three years – even if the collection of information activity is the same as in prior periods. There may be circumstances that may preclude consultation in a specific situation. These circumstances should be explained.

A notice inviting public comments was published in the federal register along with the NPRM. The Department will address comments received in any final rule.

9. Explain any decision to provide any payment or gift to respondents, other than remuneration of contractors or grantees.

The Department offers no payments or gifts to respondents.

10. Describe any assurance of confidentiality provided to respondents and the basis for the assurance in statute, regulation, or agency policy. If the collection requires a system of records notice (SORN) or privacy impact assessment (PIA), those should be cited and described here

The Department makes no assurances of confidentiality to respondents. As a practical matter, information gathered during the course of an investigation of a complaint is generally disclosed only in accordance with the provisions of the Freedom of Information Act (FOIA), 5 U.S.C. 552; the Privacy Act, 5 U.S.C. 552a; and attendant regulations, 29 CFR parts 70 and 71. The FOIA provides an exception from its disclosure requirements for records or information compiled for law enforcement purposes to the extent that release of the information could reasonably be expected to disclose the identity of a confidential source, including a state, local, or foreign agency or authority or any private institution that furnished information on a confidential basis. 5 U.S.C. section 552(b)(7)(D). The FOIA also provides an exemption for business records and trade secrets.

11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. This justification should include the reasons why the agency considers the questions necessary, the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent.

The Department does not request sensitive information in these information collections.

12. Provide estimates of the hour burden of the collection of information. The statement should:

• Indicate the number of respondents, frequency of response, annual hour burden, and an explanation of how the burden was estimated. Unless directed to do so, agencies should not conduct special surveys to obtain information on which to base hour burden estimates. Consultation with a sample (fewer than 10) of potential respondents is desirable. If the hour burden on respondents is expected to vary widely because of differences in activity, size, or complexity, show the range of estimated hour burden, and explain the reasons for the variance. Generally, estimates should not include burden hours for customary and usual business practices.

• If this request for approval covers more than one form, provide separate hour burden estimates for each form and aggregate the hour burdens.

• Provide estimates of annualized cost to respondents for hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead, this cost should be included under ‘Annual Cost to Federal Government’.

As part of the NPRM, the Department estimated 166.2 million wage and salary workers in the United States. The Department estimated the number of workers using pooled CPS MORG data. Of the 166.2 million wage and salary workers, the Department estimated in the NPRM that 139.4 million are subject to the Fair Labor Standards Act (FLSA). As part of the NPRM, the Department estimated the number of employers subject to the FLSA is 8,150,000.

29 CFR	Respondents	# of Responses per Respondent	Responses	Average Burden per Response (Hours)	Total Annual Burden (Hours)	Hourly Wage Rate (Loaded)	Monetized Value of Time
505.51	0	0	0	0	0	$ 46.37	0
516.22 (Reporting)	800,000	24	19,200,000	0.0333	640,000	$ 46.37	$ 29,676,800.00
516.23 (recordkeeping)	0*	11	8,755,200	0.0333	291,840	$ 46.37	$ 13,532,620.80
516.2 (public sector) 4	9,012	24	216,288	0.0333	7,210	$ 46.37	$ 334,327.70
516.35	0	0	0	0	0	$ 46.37	0
516.5 & 516.66	0	0	0	0	0	$ 46.37	0
516.97	1	1	1	1	1	$ 46.37	$ 46.37
516.11; 516.12; 516.13; 516.148	0	0	0	0	0	$ 46.37	0
516.15, 551.3-.59	60	68	4080	0.0167	68	$ 46.37	$ 3,153.16
516.16; 516.17; 516.18; 516.20; 516.21; 516.22; 516.23; 516.2410	0	0	0	0	0	$ 46.37	0
516.25 & 516.2611	2,000	12	24,000	0.0833	2,000	$ 46.37	$ 92,740.00
516.2712	0	0	0	0	0	$ 46.37	0
516.2813	37,512	24	900,288	0.0028	2,501	$ 46.37	$ 115,971.37
516.2914	0	0	0	0	0	$ 46.37	0
516.3115	NA	NA	NA	NA	NA	$ 46.37	NA
516.3316	41,306	2	82,612	0.0167	1,377	$ 46.37	$ 63,851.49
516.3317	82,612	1	82,612	0.0500	4,131	$ 46.37	$ 191,554.47
516.3418	15,000	2	30,000	0.1667	5,000	$ 46.37	$ 231,850.00
519.7 & 519.1719	10	18	180	0.0833	15	$ 46.37	$ 695.55
519.9 & 519.1920	0	0	0	0	0	$ 46.37	0
520.20421	0	0	0	0	0	$ 46.37	0
520.41222	0	0	0	0	0	$ 46.37	0
520.50823	42	1	42	0.0238	1	$ 46.37	$ 46.37
525.12 & 525.1624	788	160	126,080	0.5	63,040	$ 46.37	$ 2,923,164.80
525.18 & 525.2225	0	0	0	0	0	$ 46.37	0
530.8 &530.926	0	0	0	0	0	$ 46.37	0
530.1127	0	0	0	0	0	$ 46.37	0
547.1 & 549.128	3,008,980	1	3,008,980	0.0006	1,672	$ 46.37	$ 77,530.64
548.4, 548.200, 548.400-.40529	1	1	1	3	3	$ 46.37	$ 139.11
548.30630	0	0	0	0	0	$ 46.37	0
551.3-.531	0	0	0	0	0	$ 46.37	0
552.11032	0	0	0	0	0	$ 46.37	0
553.5033	60,384	144	8,695,296	0.0083	72,461	$ 46.37	$ 3,360,016.57
553.5134	0	0	0	0	0	$ 46.37	0
570.235	201	1	201	0.0846	17	$ 46.37	$ 788.29
570.5-.12 & 570.2536	10	1	10	0.2	2	$ 46.37	$ 92.74
570.35-570.3637	7	1	7	2	14	$ 46.37	$ 649.18
570.35-570.3638	280	50	14,000	1.00836	14,117	$ 46.37	$ 654,605.29
570.35-570.3639	14	20	280	0.05	14	$ 46.37	$ 649.18
570.5040	48	1	48	0.1667	8	$ 46.37	$ 370.96
570.7241	10,150	2	20,200	0.0167	337	$ 46.37	$ 15,626.69
575.3-.4; 575.842	1	1	1	4	4	$ 46.37	$ 185.48
794.14443	0	0	0	0	0	$ 46.37	0
TOTAL	4,068,419		41,160,407		1,105,833		$ 51,277,476.21

The Department has used the April 2023 average hourly rate for production or nonsupervisory workers on nonfarm payrolls of $28.62 to determine respondent costs. (See The Employment Situation, April 2023, Table B-8, loaded into ROCIS as a supplementary document.)

The Department adds 45% benefits cost ($12.88) and 17% overhead cost ($4.87) to the base rate. This makes total loaded wage rate of $46.37. The Department estimates total monetized value of the burden hours to be $51,277,476.21 (1,105,833 hours × $46.37).

13. Provide an estimate for the total annual cost burden to respondents or record keepers resulting from the collection of information. (Do not include the cost of any hour burden already reflected on the burden worksheet).

The Department associates no respondent costs with the subject information collections, other than the value of time.

14. Provide estimates of annualized costs to the Federal government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as equipment, overhead, printing, and support staff), and any other expense that would not have been incurred without this collection of information. Agencies may also aggregate cost estimates from Items 12, 13, and 14 into a single table.

The Department estimates no federal costs associated with this information collection.

15. Explain the reasons for any program changes or adjustments reported on the burden worksheet.

This is a new information collection associated with rulemaking.

16. For collections of information whose results will be published, outline plans for tabulation and publication. Address any complex analytical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and other actions.

The Department will not publish the results of these information collections.

17. If seeking approval to not display the expiration date for OMB Approval of the information collection, explain the reasons that display would be inappropriate.

The Department does not seek an exception to the requirement to display the expiration date for OMB approval of these information collections.

18. Explain each exception to the topics of the certification statement identified in “Certification for Paperwork Reduction Act Submissions.”

The Department is not requesting an exception to any of the certification requirements for these information collections. This request complies with 5 CFR 1320.9.

2. Employing Statistical Methods:

Not applicable.

1 This regulation generally has no unique burden, because §§ 516.2 and, to the extent there is concurrent jurisdiction, 1904.4 subsume the § 505.5 requirements. The WHD has had no activity under § 505.

2 The potential respondent universe includes all employers covered by the FLSA (i.e., employers with workers engaged in interstate commerce, producing goods for interstate commerce, or handling, selling, or otherwise working on goods or materials that have been moved in or produced for such commerce by any person),8,150,000 establishments (See NPRM RIA), have employees; however, some of these establishments will not have any employees covered by the Act. These private sector employers employ 139,400,000 employees that are subject to the FLSA and the Department’s regulations. The FLSA covers employees working for covered States, political subdivisions of a State or interstate governmental agencies. These are included in these figures do not include Federal employees for whom the Office of Personnel Management has FLSA jurisdiction.

As indicated in Item 4, employers also need the basic FLSA recordkeeping requirements listed in § 516.2 to meet IRS requirements; however, to account for those rare instances in which some employers might not otherwise keep these records on each and every information item required, the DOL estimates that § 516.2 imposes a unique burden on 10 percent of FLSA covered employers, and each of these employers has one employee. The DOL further estimates each of these employers maintains these records on a semi-monthly basis and each response requires 2 minutes (0.0333 hour).

Respondents: 8,000,000 employers × 0.1 = 800,000 respondents.

Responses: 800,000 respondents × 24 annual responses = 19,200,000 total responses.

Burden Hours 19,200,000 total responses × 2 min./ 60 min. per hour = 640,000 hours.

3 *Note that total respondents are included in fn 2. However, to account for the employees who will now be included in the recordkeeping requirements as a result of this NPRM, the Department adds the burden for this NPRM here. The Department estimates that 3,648,000 affected workers (See Table 4 NPRM), will result from this NPRM. Taking 10% of the affected workers (364,800) and using that as the base of respondents who may have one additional worker and then multiplying by 24 annual responses × 2 min., per response/60 min per hour adds 291,840 burden hours. The Department invites comment on the estimate.

4 Additional 516.2 burden for public sector using calculation described above.

5 Section 516.2 subsumes all § 516.3 burden, since employers merely substitute the information recorded.

6 Section 516.2 subsumes the §§ 516.5; 516.6 burden, as these regulations merely establish the length of time employers must retain records.

7 The DOL has received no petitions requesting reconsideration under this regulation. The DOL has estimated that all regulations petitions requesting relief discussed in this supporting statement take approximately 1 hour to prepare, and the agency has issued a “placeholder” of one response per year to cover all these programs.

8 Section 516.2 subsumes all §§ 516.11-14 burden, since employers may omit keeping certain records or merely substitute the information recorded pursuant to § 516.2.

9 Approximately 60 employers employ 1020 individuals under trip rate plans, and the unique recordkeeping burden is 1 minute (0.0167 hour) per employee each quarter (to keep data as to the basis on which wages are paid, retention of the plan and computation each quarter of average weekly hours of all full‑time employees employed under a trip rate plan). (Responses: 1020 employees ×4 responses = 4080 responses. Burden Hours: 4080 responses ×1 min./60 min. per hour = 68 hours. 1 minute response time based on 58 seconds average recordkeeping, one 2-hour application divided among all respondents (1.75 seconds), and a third party disclosure (0.25 seconds).

10 Section 516.2 subsumes all §§ 516.16-18; 516.20-24 burden, since employers merely substitute the information recorded.

11 Section 516.2 subsumes many of the records identified in §§ 516.25-.26, -.200, and -.306. The DOL estimates 2000 employers use the 29 U.S.C. § 207(g)(1)-(3) overtime exceptions. The DOL further estimates each of these employers pays an average of about 12 individual employees or groups of identically paid employees. The unique burden is about 5 minutes (0.0833 hour) each year per employee or employee group to keep records regarding the method of computation of the rate. Responses: 2,000 employers × 12 employees = 24,000 responses. Burden Hours 24,000 responses × 5 min./60 min. per hour = 2,000 hours.

12 Section 516.2 and IRS requirements subsume all required items.

13 The DOL estimates the FLSA covers approximately 375,118 restaurants and drinking places, which are establishments that employ workers who receives tips. This data is taken from the Tips final rule, Table 1, (86 FR 60141)(October 29, 2021). As previously noted, the DOL accepts IRS Form 4070 as complying with the § 516.28 requirements. To account for those rare instances in which some employers might not otherwise keep these records for certain employees who receive tips, the DOL has estimated the following burdens by using the same methodology as discussed in Footnote 2, with the exception of the additional need to record tip information which takes 10 seconds (0.0028 (hour). (Respondents: 375,118 employers of tipped employees ×0.1 unique DOL burden = 37,512 respondents. Responses 37,512 × 24 semi-monthly pay period per year = 900,288 total responses. Burden Hours 900,288 responses ×10 seconds /60 sec. per min./ 60 min. per hour = 2,501 hours.)

14 Section 516.2 subsumes all § 516.29 burden, since employers may omit recording certain information in all workweeks except those where a non-exempt employee works overtime.

15 The DOL clears this information collection under OMB Control No. 1235-0001.

16 Section 516.2 subsumes most of the information required 516.33 data, as employers merely substitute the information collected, section 516.33(d), however, imposes a unique requirement to maintain statements from employees for whom the employer claims the section 213(a)(6) exemption applicable to farms that have not exceeded 500 man-days of labor in the preceding calendar year.

41,306 farms have payroll or farm labor contractor expenses between $50,000 and $99,999. This is the employer group most likely to maintain these records, since the remaining agricultural employers would clearly know by past employment experience whether they met the man day count. The BLS reports median hourly earnings of $17.17 for all workers in the crop farm worker occupations (https://www.bls.gov/oes/current/oes452099.htm). $17.17 × 8 hours × 500 man-days × 4 quarters = $274,720. As most agricultural work is seasonal, the DOL took the next smaller census category ($50,000-$99,000). Each respondent will spend approximately 1 minute (0.0167 hour) filing 2 responses. (Responses: 41,306 respondents × 2 responses = 82,612 total responses. Hours burden: 82,612 total responses × 1 min./60 min = 1,377 hours.

17 29 CFR 516.33 also imposes a burden on the employee to give the statement accounted for in prior item, which will take approximately 3 minutes (0.05 hour) to complete. 82,612 employees × 1 response = 82,612 responses. 82,612 responses × 3 min. per response = 4,131 burden hours.

18 The DOL estimates that maintaining the time and payroll records of each affected employee takes approximately 1 minute per week during a period of 10 weeks, for 10 minutes (0.1667 hour) per year. The agency also estimates approximately 30,000 employees receive remedial education, for an annual burden of 5,000 hours. 10 minutes ×30,000 employee). The DOL also estimates an average of two employees per employer using this partial overtime exemption receive remedial education, for a total number of employers (respondents) of 15,000. 30,000 employees/2 employees per employer.

19 Some 10 employers currently employ 180 full‑time students at sub-minimum wages in retail and service establishments, agriculture, or institutions of higher education. The unique recordkeeping requirements imposed by these sections provides for retention of documentation of the status of employees as full‑time students in each of the three types of employment. These sections together average an additional recordkeeping burden of 5 minutes (0.0833 hour) per year per full‑time student. 180 employees ×5 minutes = 15 hours.

20 The DOL has received no petitions requesting reconsideration under these regulations.

21 The DOL has received no petitions requesting reconsideration under this regulation. See Footnote 5.

22 No employers currently utilize messenger/learner/apprentice sub-minimum certificates. However, the availability of the certificates is required by section 214 of the statute. As a result, the Department continues to maintain the collection.

23 The DOL actual data shows 42 applications for student learner sub-minimum wage certificates were received in FY22 to an equal number of employers each year. The actual certificate burden is approved under OMB control number 1235-0001. However, this section imposes a minor unique recordkeeping burden of 1 minute (0.0238 hour) per year per student learner. 42 employees × 1 minutes = 1 hour (rounded).

24 The DOL issues approximately 80 workers with disabilities sub-minimum wage certificates to 788 employers. The number of employers is taken from the cleared OMB package under 1235-0001. Employers must develop these records twice per year for each employee covered by these certificates and each response takes 30 minutes (0.5 hour) to prepare and file. Responses: 788 ×80 employees ×2 responses = 126,080 total responses. Hours Burden: 126,080 ×0.5 hours = 63,040 hours.

25 The DOL has received no petitions requesting reconsideration under these regulations. See Footnote 5.

26 Sections 530.8-.9 respectively incorporate the §§ 516.5(a)(6); 516.31 requirements by reference; thus, §§ 530.8-.9 create no unique burden.

27 The DOL has received no petitions requesting reconsideration under this regulation. See Footnote 5.

28 The potential respondent universe includes all employers covered by the FLSA (i.e., employers with workers engaged in interstate commerce, producing goods for interstate commerce, or handling, selling, or otherwise working on goods or materials that have been moved in or produced for such commerce by any person), which affects approximately 8,150,000 employers. (See NPRM RIA). 52 percent of establishments offer a defined contribution plan. (See National Compensation Survey: Employee Benefits in Private Industry in the United States, https://www.bls.gov/opub/ted/2021/67-percent-of-private-industry-workers-had-access-to-retirement-plans-in-2020.htm. The DOL estimates 4,238,000 employers make disclosures subject to this information collection. (8,150,000 × .52 = 4,238,000).

The DOL estimates average establishment size to be 5 employees, and the typical worker remains employed for the same employer for seven years (based on an average turnover rate of 15 percent); thus, the average employer makes about 0.71 disclosures per year. 5/7 = 0.71. See Census, Statistics about Business Size-including Small Business, Table-3, U.S. Department of Commerce, Bureau of the Census, 3,008,980 annual disclosures. 4,238,000 ×0.71 = 3,008,980.

These regulations would typically not impose any third-party disclosure or recordkeeping burdens on employers beyond what would be common under prudent business practices or required under information collections administered by other agencies. A prudent employer establishing a thrift or savings plan, profit-sharing plan or trust would set forth the plan in writing, describe eligibility requirements, a definite formula for saving, and the amount of the employer’s contributions, even if not required to do so by these regulations. The annual burden is estimated to equal 2 seconds (0.0006 hour ) (one second for disclosure and another second for recordkeeping) per new employee, in order to account for situations where the employer would not disclose information subject to this collection as either a routine business practice or in response to an information collection covered under another OMB Control Number. 3,008,980 responses/60 seconds/60 minutes ×2 seconds = 1,672 (rounded) total annual recordkeeping and disclosure burden hours.

29 The DOL received no applications but has inserted one application as a placeholder. The DOL estimates an application would take approximately three hours to prepare.

30 This section creates no additional burden since § 516.25 subsumes the § 548.306 requirements.

31 The burden estimate is included in the calculations for § 516.15.

32 This section creates no additional burden since the part 516 burden subsumes the § 552.110 burden requirements in that employers substitute one record for another.

33 The DOL estimates that 90,126 State and local government employers (2017 Census of Governments. Table 1, https://www.census.gov/data/tables/2017/econ/gus/2017-governments.html.) are subject to this recordkeeping requirement, each subject employer maintains 6 records per semi-monthly pay period and filing each record takes approximately 1 minute (0.0083 hour). Respondents: 90,126 total public sector employers respondents. Reponses: 90,126 respondents × 6 responses ×2 pay periods ×12 months = 12,978,144 responses. Hours burden 12,978,144 total responses × 1 min./60 min. per hour = 216,302 total hours.)

34 This section creates no unique burden since § 516.2 subsumes the § 553.51 requirements. Local agencies availing themselves of the underlying partial overtime exemption substitute the pay period for the workweek.

35 The regulations require written parental consent for a minor 12-13 years of age. Completing this consent takes approximately 5 minutes (0.0846 hour). The Department estimates that 201 employees are subject to the written parental consent requirement. This is approximately 1 percent of those workers discussed in #39. 201 ×5 min/60 = 17 hours.

36 The DOL annually receives approximately 10 Forms WH-14 and estimates it takes respondents approximately 10 minutes (0.2 hour) to complete each application and one-half minute to file it, for an annual burden of two hours, rounded. 10 forms ×10 minutes.

37 The DOL estimates it takes approximately two hours for a state educational agency to prepare the letter applying for approval of a WECEP, which is valid for two years from the approval date. On average, seven state educational agencies apply per year for an annual burden of 14 hours. (Total 14 WECEPs at any given time.)

38 Under 29 CFR 570.36(b)(3)(vi), No student shall participate in the program until there has been made a written training agreement signed by the teacher-coordinator, the employer, and the student. The agreement shall also be signed or otherwise consented to by the student's parent or guardian. The DOL estimates each regulatory-required written training agreement between the teacher-coordinator, employer, and student takes approximately 1 hour to complete. Departmental experience leads us to believe that on average each participating state has about 20 participating schools (total 280 respondents) that each have about 50 students enrolled in a WECEP program: thus, on average, 1000 students annually participate under each WECEP for an equal number of responses. 1000 written agreements x 1 hour = 1000 hours. 1000 hours per WECEP x 14 WECEPs = 14,000 annual burden hours. The DOL estimates it takes approximately one-half minute (0.00836 hour) to file each WECEP record and written training agreement, for a total annual burden of 117 hours. (1000 written agreements x 14 WECEPs) + 14 WECEP records of schools and number of enrollees = 14,014 documents x .5 minutes = 7007 minutes/60 = 117 hours (Rounded). 14,000 hours for written training agreements + 117 recordkeeping = 14,117 annual reporting burden hours.

39 The DOL estimates each state educational agency spends an average of one hour per year meeting the requirement to record names and addresses of each school enrolling WECEP students and the number of enrollees in each unit. The total annual burden for the 20 state WECEPs is 14 hours. 14 respondents ×20 responses = 280 total responses.

40 Some 48 employers employ an equal number of student learners under conditions the FLSA regulations generally prohibit. The unique burden for the § 570.50 requirement is 10 minutes (0.1667 hour) per student-learner. 48 ×10 min./60 min per hour = 8 hours.

41 Approximately 10,050 agricultural employers employ 20,100 student learners under the conditions the FLSA regulations generally prohibit but allow for student learners in vocational training. The unique recordkeeping burden is 1 minute (0.0167 hour) per minor per year, for a total of 335 burden hours. 20,100 responses × 1 min./60 min per hour = 335 hours. Additionally, the Department estimates 100 employers will utilize the WH-5 Certificate of Training for Youth in Agriculture. 100 responses × 1 min/60 min per hour = 2 hours. Total is 335 hours + 2 hours = 337 hours.

42 The Department estimates it takes an employer or group of employers applying for a waiver 3 hours to assemble information for a waiver to allow 10- and 11-year old minors in hand harvesting of short season crops. The recordkeeping requirement and posting requirement create an additional hour of burden.

43 This section creates no unique burden since section 516.21 subsumes the requirements. The regulation at 516.2 in turn subsumes the burden from 516.21.

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