Accident/Incident Reporting and Recordkeeping

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form FRA F 6180.150 Highway User Injury Inquiry Form	Form and Instruction	Modified	Available
Form FRA F 6180.150 225.21--Highway User Statement--Form FRA F 6180.150	Form and Instruction	Modified	Repair queued
Form FRA F 6180.107 Alternate Record for Illness Claimed to Be Work Related	Form and Instruction	Modified	Available
Form FRA F 6180.107 225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107	Form and Instruction	Modified	Repair queued
Form FRA F 6180.98 Railroad Employee Injury and/or Illness Record	Form and Instruction	Modified	Available
Form FRA F 6180.98 225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98	Form and Instruction	Modified	Repair queued
Form FRA F 6180.97 Initial Rail Equipment Accident/Incident Record	Form and Instruction	Modified	Available
Form FRA F 6180.97 225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97	Form and Instruction	Modified	Repair queued
Form FRA F 6180.81 Employee Human Factor Attachment	Form and Instruction	Modified	Available
Form FRA F 6180.81 225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81	Form and Instruction	Modified	Repair queued
Form FRA F 6180.78 Notice to Railroad Employee Involved in Rail Equipment Accident/Incident Attributed to Employee Human Factor	Form and Instruction	Modified	Available
Form FRA F 6180.78 225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78	Form and Instruction	Modified	Repair queued
Form FRA F 6180.57 Highway Rail-Grade Crossing Accident/Incident Report	Form and Instruction	Modified	Available
Form FRA F 6180.57 225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57	Form and Instruction	Modified	Repair queued
Form FRA F 6180.56 Annual Railroad Report of Employee Hours and Casualties by State	Form and Instruction	Modified	Available
Form FRA F 6180.56 225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56	Form and Instruction	Modified	Repair queued
Form FRA F 6180.55a Railroad Injury and Illness Summary	Form and Instruction	Modified	Available
Form FRA F 6180.55a 225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a)	Form and Instruction	Modified	Repair queued
Form FRA F 6180.55 Railroad Injury and Illness Summary	Form and Instruction	Modified	Repair queued
Form FRA F 6180.55 225.21--Railroad injury and illness summary--Form FRA F 6180.55	Form and Instruction	Modified	Repair queued
Form FRA F 6180.54 Rail Equipment Accident/Incident Report	Form and Instruction	Modified	Available
Form FRA F 6180.54 225.11--Reporting of accidents/incidents--Form FRA F 6180.54	Form and Instruction	Modified	Repair queued
July 24 2023 30-Day FR Notice.pdf	Supplementary Document	Uploaded 2023-07-24	Repair queued
April 21 2023 60-Day FR Notice.pdf	Supplementary Document	Uploaded 2023-06-28	Repair queued
49 CFR 1.89 Delegations to Federal Railroad Administrator.pdf	Supplementary Document	Uploaded 2021-05-18	Missing upstream
2130-0500_Accident Incident Reporting and Recordkeeping 7-19-2023.docx	Supporting Statement A	Uploaded 2023-07-20	Repair queued
Public Outreach Document for Question 8.pdf	Supplementary Document	Uploaded 2021-04-30	Repair queued
49 CFR 225.doc	Supplementary Document	Uploaded 2007-12-18	Repair queued
49 U.S.C. 20103.doc	Supplementary Document	Uploaded 2007-12-18	Repair queued
49 U.S.C. 322(a).doc	Supplementary Document	Uploaded 2007-12-18	Missing upstream
49 U.S.C. 103 (c).doc	Supplementary Document	Uploaded 2007-12-18	Repair queued
49 USC 21301-21304.doc	Supplementary Document	Uploaded 2007-12-18	Repair queued
49 U.S.C. 20901-20903.doc	Supplementary Document	Uploaded 2007-12-18	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
26389	225.6 and 225.9--Consolidated and telephonic reportings		Modified
247103	225.37--Optical media transfer of reports, updates, and amendments		Modified
247102	225.35--Access to records and reports		Modified
247101	225.33--Internal Control Plans--Amendments		Modified
247100	225.27--Retension of records		Modified
247099	225.25--Posting of monthly summary		Modified
247098	225.18--Alcohol or drug involvement		Modified
247097	225.13--Late Reports		Modified
231041	225.21--Highway User Statement--Form FRA F 6180.150	Form and Instruction	Modified	Highway User Injury Inquiry Form
231041	225.21--Highway User Statement--Form FRA F 6180.150	Form and Instruction	Modified
231040	225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107	Form and Instruction	Modified	Alternate Record for Illness Claimed to Be Work Related
231040	225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107	Form and Instruction	Modified
231039	225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98	Form and Instruction	Modified	Railroad Employee Injury and/or Illness Record
231039	225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98	Form and Instruction	Modified
231038	225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97	Form and Instruction	Modified	Initial Rail Equipment Accident/Incident Record
231038	225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97	Form and Instruction	Modified
231037	225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81	Form and Instruction	Modified	Employee Human Factor Attachment
231037	225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81	Form and Instruction	Modified
231036	225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78	Form and Instruction	Modified	Notice to Railroad Employee Involved in Rail Equipment Accident/Incident Attributed to Employee Human Factor
231036	225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78	Form and Instruction	Modified
231035	225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57	Form and Instruction	Modified	Highway Rail-Grade Crossing Accident/Incident Report
231035	225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57	Form and Instruction	Modified
231034	225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56	Form and Instruction	Modified	Annual Railroad Report of Employee Hours and Casualties by State
231034	225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56	Form and Instruction	Modified
231032	225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a)	Form and Instruction	Modified	Railroad Injury and Illness Summary
231032	225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a)	Form and Instruction	Modified
231031	225.21--Railroad injury and illness summary--Form FRA F 6180.55	Form and Instruction	Modified	Railroad Injury and Illness Summary
231031	225.21--Railroad injury and illness summary--Form FRA F 6180.55	Form and Instruction	Modified
231022	225.11--Reporting of accidents/incidents--Form FRA F 6180.54	Form and Instruction	Modified	Rail Equipment Accident/Incident Report
231022	225.11--Reporting of accidents/incidents--Form FRA F 6180.54	Form and Instruction	Modified

ICR Details

OMB Control No: 2130-0500	ICR Reference No: 202306-2130-002
Status: Active	Previous ICR Reference No: 202111-2130-002
Agency/Subagency: DOT/FRA	Agency Tracking No:
Title: Accident/Incident Reporting and Recordkeeping
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 12/05/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 07/24/2023
Terms of Clearance: The agency is reminded to submit collections with changes as "revisions" and not extensions without change. The agency shall provide an update to OMB within 6 months on the progress to consider changes to this collection, including the ones requested by commenters.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2026	36 Months From Approved	12/31/2023
Responses	88,176	0	89,057
Time Burden (Hours)	30,284	0	35,846
Cost Burden (Dollars)	0	0	0

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Abstract: This collection of information is mandatory, collected as needed, and is associated with FRA's rule 49 CFR part 225. It involves both reporting and recordkeeping requirements. FRA uses the information obtained through its accident/incident regulations to maintain a current and historical database so that it can monitor the safety and operational practices of the nation's railroads; to identify and promptly ameliorate hazardous conditions associated with rail transportation; and to assure compliance with Federal railroad safety laws. Additionally, the information collected enables FRA to promote and enhance railroad safety.

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Authorizing Statute(s): US Code: 49 USC 20901 Name of Law: (Formerly Part of Accident Reports Act)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 24657	04/21/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 47551	07/24/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 19

table that charts list of burden

IC Title	Form No.	Form Name
225.11--Reporting of accidents/incidents--Form FRA F 6180.54	FRA F 6180.54	Rail Equipment Accident/Incident Report
225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78	FRA F 6180.78	Notice to Railroad Employee Involved in Rail Equipment Accident/Incident Attributed to Employee Human Factor
225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81	FRA F 6180.81	Employee Human Factor Attachment
225.13--Late Reports
225.18--Alcohol or drug involvement
225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57	FRA F 6180.57	Highway Rail-Grade Crossing Accident/Incident Report
225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a)	FRA F 6180.55a	Railroad Injury and Illness Summary
225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107	FRA F 6180.107	Alternate Record for Illness Claimed to Be Work Related
225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56	FRA F 6180.56	Annual Railroad Report of Employee Hours and Casualties by State
225.21--Highway User Statement--Form FRA F 6180.150	FRA F 6180.150	Highway User Injury Inquiry Form
225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97	FRA F 6180.97	Initial Rail Equipment Accident/Incident Record
225.21--Railroad injury and illness summary--Form FRA F 6180.55	FRA F 6180.55	Railroad Injury and Illness Summary
225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98	FRA F 6180.98	Railroad Employee Injury and/or Illness Record
225.25--Posting of monthly summary
225.27--Retension of records
225.33--Internal Control Plans--Amendments
225.35--Access to records and reports
225.37--Optical media transfer of reports, updates, and amendments
225.6 and 225.9--Consolidated and telephonic reportings

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	88,176	89,057	0	0	-881	0
Annual Time Burden (Hours)	30,284	35,846	0	0	-5,562	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a revision to a current collection of information. The current OMB inventory for this information collection shows a total burden of 35,846 hours and 89,057 responses, while the requesting inventory estimates a total burden of 30,284 hours and 88,176 responses. Overall, the burden for this submission has decreased by 5,562 hours, and the number of responses has decreased by 881. There is no change in the method of the collection. The decrease in burden is solely the result of adjustments in the estimates. Note: Due to an error in calculation, FRA has made corrections to the total number of responses and burden hours in the 60-day Notice, 88 FR 24657, published in the Federal Register on April 21, 2023, and the 30-day Notice, 88 FR 42999, published in the Federal Register on July 5, 2023. The total number of responses was updated from 85,570 to 88,176, and the total number of burden hours updated from 30,283 to 30,284 hours. The update to the burden is due to the automated rounding of burden hours in ROCIS.

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Annual Cost to Federal Government: $14,634

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/24/2023

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