Accident/Incident Reporting and Recordkeeping

Forms and Documents

Document Name	Status
Form FRA F 6180.150 225.21--Highway User Statement--Form FRA F 6180.150 Form and Instruction	Removed
Form FRA F 6180.107 225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107 Form and Instruction	Removed
Form FRA F 6180.98 225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98 Form and Instruction	Unchanged
Form FRA F 6180.97 225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97 Form and Instruction	Unchanged
Form FRA F 6180.81 225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81 Form and Instruction	Unchanged
Form FRA F 6180.78 225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78 Form and Instruction	Unchanged
Form FRA F 6180.57 225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57 Form and Instruction	Unchanged
Form FRA F 6180.56 225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56 Form and Instruction	Unchanged
Form FRA F 6180.55a 225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a) Form and Instruction	Unchanged
Form FRA F 6180.55 225.21--Railroad injury and illness summary--Form FRA F 6180.55 Form and Instruction	Unchanged
Form FRA F 6180.54 225.11--Reporting of accidents/incidents--Form FRA F 6180.54 Form and Instruction	Unchanged
2130-0500_Accident Incident Reporting SJ (07-02-2025).docx Supporting Statement A	2025-07-02
49 CFR 1.89 Delegations to Federal Railroad Administrator.pdf Supplementary Document	2021-05-18
Public Outreach Document for Question 8.pdf Supplementary Document	2021-04-30
49 CFR 225.doc Supplementary Document	2007-12-18
49 U.S.C. 20103.doc Supplementary Document	2007-12-18
49 U.S.C. 322(a).doc Supplementary Document	2007-12-18
49 U.S.C. 103 (c).doc Supplementary Document	2007-12-18
49 USC 21301-21304.doc Supplementary Document	2007-12-18
49 U.S.C. 20901-20903.doc Supplementary Document	2007-12-18

IC Document Collections

IC ID	Document Title	Status
26389	225.6 and 225.9--Consolidated and telephonic reportings	Modified
247103	225.37--Optical media transfer of reports, updates, and amendments	Modified
247102	225.35--Access to records and reports	Modified
247101	225.33--Internal Control Plans--Amendments	Unchanged
247100	225.27--Retension of records	Unchanged
247099	225.25--Posting of monthly summary	Unchanged
247098	225.18--Alcohol or drug involvement	Unchanged
247097	225.13--Late Reports	Unchanged
231041	225.21--Highway User Statement--Form FRA F 6180.150 Form and Instruction	Removed
231040	225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107 Form and Instruction	Removed
231039	225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98 Form and Instruction	Unchanged
231038	225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97 Form and Instruction	Unchanged
231037	225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81 Form and Instruction	Unchanged
231036	225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78 Form and Instruction	Unchanged
231035	225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57 Form and Instruction	Unchanged
231034	225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56 Form and Instruction	Unchanged
231032	225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a) Form and Instruction	Unchanged
231031	225.21--Railroad injury and illness summary--Form FRA F 6180.55 Form and Instruction	Unchanged
231022	225.11--Reporting of accidents/incidents--Form FRA F 6180.54 Form and Instruction	Unchanged

ICR Details

OMB Control No: 2130-0500	ICR Reference No: 202506-2130-001
Status: Received in OIRA	Previous ICR Reference No: 202306-2130-002
Agency/Subagency: DOT/FRA	Agency Tracking No: Ready For OST Review and Certification
Title: Accident/Incident Reporting and Recordkeeping
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/07/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved	12/31/2026
Responses	87,188	88,176
Time Burden (Hours)	29,407	30,284
Cost Burden (Dollars)	0	0

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Abstract: This collection of information is mandatory, collected as needed, and is associated with FRA's rule 49 CFR part 225. It involves both reporting and recordkeeping requirements. FRA uses the information obtained through its accident/incident regulations to maintain a current and historical database so that it can monitor the safety and operational practices of the nation's railroads; to identify and promptly ameliorate hazardous conditions associated with rail transportation; and to assure compliance with Federal railroad safety laws. Additionally, the information collected enables FRA to promote and enhance railroad safety.

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Authorizing Statute(s): US Code: 49 USC 20901 Name of Law: (Formerly Part of Accident Reports Act)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
2130-AD59	Proposed rulemaking	90 FR 28651	07/01/2025

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 17

IC Title	Form No.	Form Name
225.11--Reporting of accidents/incidents--Form FRA F 6180.54	FRA F 6180.54	Rail Equipment Accident/Incident Report
225.12(b)--Notice to Railroad Employees Involved in Rail Equipment Accident/Incident Attributed to Human Factor--Form FRA F 6180.78	FRA F 6180.78	Notice to Railroad Employee Involved in Rail Equipment Accident/Incident Attributed to Employee Human Factor
225.12--Rail equipment accident/incident reports alleging human factor as cause--Form FRA F 6180.81	FRA F 6180.81	Employee Human Factor Attachment
225.13--Late Reports
225.18--Alcohol or drug involvement
225.19(a)--Rail-highway grade crossing accident/incident report--Form FRA F 6180.57	FRA F 6180.57	Highway Rail-Grade Crossing Accident/Incident Report
225.19(d)--Death, injury, or occupational illness--Form FRA F 6180.55a)	FRA F 6180.55a	Railroad Injury and Illness Summary
225.21--Alternative record for illnesses claimed to be work related--Form FRA F 6180.107	FRA F 6180.107	Alternate Record for Illness Claimed to Be Work Related
225.21--Annual railroad report of employee hours and casualties, by state--Form FRA F 6180.56	FRA F 6180.56	Annual Railroad Report of Employee Hours and Casualties by State
225.21--Highway User Statement--Form FRA F 6180.150	FRA F 6180.150	Highway User Injury Inquiry Form
225.21--Initial rail equipment accident/incident record--Form FRA F 6180.97	FRA F 6180.97	Initial Rail Equipment Accident/Incident Record
225.21--Railroad injury and illness summary--Form FRA F 6180.55	FRA F 6180.55	Railroad Injury and Illness Summary
225.21/25--Railroad employee injury and/or illness record--Form FRA F 6180.98	FRA F 6180.98	Railroad Employee Injury and/or Illness Record
225.25--Posting of monthly summary
225.27--Retension of records
225.33--Internal Control Plans--Amendments
225.35--Access to records and reports
225.37--Optical media transfer of reports, updates, and amendments
225.6 and 225.9--Consolidated and telephonic reportings

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	87,188	88,176	0	-988	0	0
Annual Time Burden (Hours)	29,407	30,284	0	-877	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: This submission is a revision to a current collection of information. The current OMB inventory for this information collection shows a total burden of 30,284 hours and 88,176 responses, while the requesting inventory estimates a total burden of 29,407 hours and 87,188 responses. Overall, the burden for this submission has decreased by 8,77 hours, and the number of responses has decreased by 988. The decrease in burden is a result of forms FRA F 6180.107 and FRA F 6180.150 being repealed in the NPRM. This reduction in burden is solely the result of a program change. NOTE: The proposed changes to Part 225 are being made in three separate NPRMs: RIN #s 2130-AD57; 2130-AD58; and 2130-AD59.

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Annual Cost to Federal Government: $14,634

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/07/2025

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