Confidential Close Call Transit Data

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form BTS-0021 Interview Tool	Form and Instruction	Removed	Available
Form BTS-0021 Interview Tool	Form and Instruction	Removed	Repair queued
Form BTS-0020 Close Call Report Form	Form and Instruction	Modified	Available
Form BTS-0020 Close Call report Form	Form and Instruction	Modified	Repair queued
updated WMATA Part A_(Final)_053123 (002) (002).docx	Supporting Statement A	Uploaded 2023-06-13	Available
30-Day Federal Register WMATA.pdf	Supplementary Document	Uploaded 2023-06-09	Repair queued
60 Day Federal Register WMATA.pdf	Supplementary Document	Uploaded 2023-06-09	Repair queued
Screenshots_WMATA_Reporting_Tool_Bus_and_Rail.pdf	Supplementary Document	Uploaded 2023-06-09	Repair queued
WMATA Part B_(Final)_053123.docx	Supporting Statement B	Uploaded 2023-06-09	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
207896	Interview Tool	Form and Instruction	Removed	Interview Tool
207896	Interview Tool	Form and Instruction	Removed
207885	Close Call report Form	Form and Instruction	Modified	Close Call Report Form
207885	Close Call report Form	Form and Instruction	Modified

ICR Details

OMB Control No: 2138-0044	ICR Reference No: 202306-2138-001
Status: Active	Previous ICR Reference No: 201307-2138-001
Agency/Subagency: DOT/BTSA	Agency Tracking No:
Title: Confidential Close Call Transit Data
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/20/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/13/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2026	36 Months From Approved
Responses	150	0	0
Time Burden (Hours)	150	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Confidential Close Call Transit Program is a collaboration between the Washington Metropolitan Area Transit Authority (WMATA) and the Bureau of Transportation Statistics (BTS), to improve safety practices in transportation on Bus and Rails. Close call events are potentially unsafe conditions that pose the risk of a more serious consequence. By studying close calls, preventative safety actions can be developed to prevent hazardous risks. The Close Call Reporting program with WMATA is a part of Close Call Data Program (CCDP) that has been designed to help adapt a confidential reporting system to the needs of the U.S. transportation industry. WMATA employees are often unwilling to report events that could result in adverse safety outcomes, because disclosure may result in discipline for the employee or fellow employees. Safety reporting programs like CCDP, address these concerns by collecting information securely and protecting the identity of the reporting employee. When individual close call events are analyzed collectively, the agency can identify safety hazards and develop solutions to these threats. Analysis/hazard identification from close call reports will also provide important overarching safety information to the transit industry as a whole while fostering a culture of safety.

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Authorizing Statute(s): US Code: 49 USC 6307 Name of Law: MAP 21
   PL: Pub.L. 107 - 347 Title V Name of Law: CIPSEA
   US Code: 49 USC 6302 Name of Law: MAP 21
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 2997	01/18/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 21230	04/10/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Close Call report Form	BTS-0020	Close Call Report Form
Interview Tool	BTS-0021	Interview Tool

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	150	0	0	-250	-400	800
Annual Time Burden (Hours)	150	0	0	17	-267	400
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The decrease in burden hours occurred as a result of one step in the reporting process being temporarily omitted. The interview tool (instructions) is currently being updated and at the time of this entry it is not in final. Once the tool has been finalized, the ICR will be resubmitted and added to this collection.

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Annual Cost to Federal Government: $38,880

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/13/2023

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