Phase 1 - E-Verify Corporate Administrator (CA) Tutorial

CA Lesson 1

Current

Updated Content
Welcome to the E-Verify Tutorial
This tutorial is designed for Corporate Administrators that participate in EVerify.
In this section, you can review any of the completed tutorial lessons or
retake the knowledge test that was required to start using E-Verify. This
tutorial covers the topics outlined below:
Lesson 1: Introduction
Introduction
E-Verify Background and Overview
Privacy Statement and Guidelines
Corporate Administrator Overview
E-Verify User Roles Overview
E-Verify Home Page
[Review Lesson 1]
Lesson 2: Company Location Administration
Company Location Administration
Verification Locations vs. Hiring Sites
Enroll Verification Locations
Manage Company Location
Resources
[Review Lesson 2]
Lesson 3: Corporate Administrator Account Administration
Corporate Administrator Account Administration

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Create a Password
Navigation Menu
Manage my Corporate Administration Account
Reports
Resources
[Review Lesson 3]
Lesson 1: Introduction
Introduction
E-Verify Background and Overview
Privacy Statement and Guidelines
Corporate Administrator Overview
E-Verify User Roles Overview
E-Verify Home Page
[Review Lesson 1]
Each user must successfully complete the online E Verify tutorial before they
create or manage cases.
Introduction
Welcome to Lesson 1 of the E-Verify Tutorial for Corporate Administrators.
In this lesson, you will learn about:
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E-Verify Background and Overview
Privacy Statement and Guidelines
Corporate Administrator Overview
E-Verify User Roles Overview
E-Verify Home Page

Learning Objectives
Upon completing this lesson, you should be able to:
• Describe E-Verify’s background and overview
• Comply with privacy guidelines
• Describe a corporate admininstrator’s role
• Identify the different E-Verify user roles
• Recognize the E-Verify home page
E-Verify Background
In 1996, Congress passed the Illegal Immigration Reform and Immigrant
Responsibility Act (IIRIRA), which required the Department of Homeland
Security (DHS) and Social Security Administration (SSA) to develop an
employment eligibility confirmation process now known as E-Verify.

E-Verify Overview
E-Verify is an internet-based system that electronically confirms the
identity and employment eligibility of newly hired employees to work in
the United States.
E-Verify is a voluntary program. Employers with federal contracts or
subcontracts that contain the Federal Acquisition Regulation (FAR) E-Verify
clause are required to enroll in and use E-Verify as a condition of federal
contracting. Employers with employees in states with legislation that
requires participation in E-Verify, for example, as a condition of business
licensing, may also be required to participate in E-Verify. In addition,
federal agencies, and legislative offices, as well as employers subject to
certain court orders, may be required to participate in E-Verify.

How E-Verify Works
E-Verify works by electronically comparing the information from an
employee’s Form I-9, Employment Eligibility Verification, with official
government records that E-Verify can access to verify the identity and
employment eligibility of each newly hired employee and/or employee
assigned to a covered federal contract.

Privacy Statement and Guidelines
E-Verify use requires the collection of personally identifiable information
(PII). Employers must protect the privacy of employees who submit
information to be processed through E-Verify and ensure that all personal
information collected is safeguarded and used only for the purposes
outlined in the MOU.
E-Verify protects PII in accordance with the National Archives and Records
Administration (NARA) records retention and disposal schedule (N 1-56608-7) by annually disposing of E-Verify records that are over 10 years old.
This minimizes security and privacy risks associated with U.S. government
retention of PII.
Failure to properly protect employee information can result in identity
theft or fraud, and can cause considerable inconvenience, harm, or
embarrassment to the employees or employer affected.

Privacy Statement and Guidelines
PRIVACY GUIDELINES OVERVIEW
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Allow only authorized users to use E-Verify.
Ensure that only authorized users handle information and create cases.
Secure access to E-Verify.
Protect passwords used to access E-Verify and ensure that
unauthorized persons do not access E-Verify.
Protect and store employee information properly.
Ensure that employee information is stored in a safe and secure
location and that only authorized users have access to this information
Discuss E-Verify results in private.
Ensure that all case results including mismatches and Final
Nonconfirmations are discussed in private with the employee

REMINDER
You must ensure that all PII is safeguarded.

Corporate Administrator Overview
The corporate admininstror account is an optional management tool that
enables an organization to manage and create reports for multiple E-Verify
Employer accounts. Corporate administrators can:
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Oversee E-Verify Employer accounts and provide support to all
enrolled verification locations and registered users at these locations;
Enroll the employer’s verification locations in E-Verify; and
Manage the information and users that are linked to your corporate
administrator account.

A corporate administrator account on its own cannot: create, view or
manage cases in E-Verify.
Note: Users who wish to create and manage cases should enroll in an
employer account.

E-Verify Verification Locations
A verification location is where the employer’s staff takes the information
from an employee’s Form I-9 and creates a case in E-Verify. Generally, each
verification location has its own employer account. A corporate
admininstrator account is useful to an organization that plans to create EVerify cases from multiple locations and want to link these sites to a single
central account for management and reporting.
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Corporate administrators are the only user role with access to the
corporate administrator account.
Each verification location (employer account) must have at least one
program administrator who provides support for general users and
manages the location’s profile.
A verification location can choose to have general users, in addition to
program administrators, who will only be able to create and manage
their cases.
Corporate administrators oversee E-Verify use and provide support to
all enrolled verification locations and users at these locations.
A corporate administrator’s primary functions are to enroll the
employer’s verification locations in E-Verify and to manage the
information and users that are linked to your corporate administrator
account.
The corporate administrator account on its own does not allow you to
create, view, or manage cases in E-Verify. If a company or entity has
only one location where they will create E-Verify cases, that company
or entity may simply enroll with an E-Verify account.

Corporate Administrator User Roles Overview
As a corporate administrator you may:
Enroll new verification locations (Employer accounts)
Update corporate and verification location profile information
Create user accounts for other corporate admininstrators and program
administrators and general users
• Create reports
• Update profile information for other program administrators, general
users, and themselves
• Unlock and/or delete user accounts
• Close corporate admininstrator and Employer accounts
Corporate Administrator User Roles
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As a corporate administrator, it is important to know:
You CANNOT create or manage E-Verify cases.
A corporate administrator account allows you to oversee E-Verify
accounts for multiple verification locations.
• Another corporate administrator in your company or entity can assist
you if you have been locked out of E-Verify due to a password issue
• You may use your corporate administrator account to enroll your
verification locations in E-Verify.
Corporate Administrator Rules and Responsibilities – Verification
Locations (Employer Accounts)
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There are two user roles that can be assigned to a verification location
(Employer account):
General User
General users create, manage and close E-Verify
cases, update their user profile, change their
password and view reports.
Program
A program administrator can also create and manage
Administrator
cases in E-Verify. In addition, program administrators
add and delete user accounts, oversees cases
created by the verification location’s users, creates
reports, updates company or entity profile
information and resets user passwords.

Every verification location enrolled in E-Verify is
required to have at least one program administrator.
Delete - Existing Employer Accounts
This is no longer a self-service option for a Program Admin on an existing
Employer account.

E-Verify Home Screen
Each time you log in to E-Verify you will see a welcome back banner with
your name and company, or entity listed.
Directly below the welcome banner are convenient quick links in gray
boxes, including Manage Company Locations, Resources and Contact Us.
Below the quick links is the E-Verify News section that keeps you up to
date on the latest and greatest with E-Verify.
The next slides will help you become familiar with the links found on your
user home page and provide additional information about each link.
Navigation buttons above the banner include:
MENU
FUNCTIONS
Company Locations • Mange Company Locations
• Manage Company Locations Users
Reports
• Run Reports
• Run Quick Audit Report
Resources
• View Essential Resources
• Take Tutorial
• View User Manual
• E-Verify News
• Contact Us
Corporate Account • Corporate Profile
• Manage Administrators

User Account

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Summary

Close Corporate Account
User Profile
Change Password
Change Security Questions

Congratulations! You have completed Lesson 1 of the E-Verify Tutorial for
Corporate Administrators.
You should now be able to:
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Describe the background and overview of E-Verify
Carry out and comply with guidelines for protecting privacy and
personal information
Describe the purpose of a corporate administrator account
Identify the different E-Verify user roles
Recognize the E-Verify home page

CA Lesson 2

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Lesson 2: Company Location Administration
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Company Location Administration
Verification Locations vs. Hiring Sites
Enroll Verification Locations
Manage Company Locations
Resources

Company Location Administration
Welcome to Lesson 2 of the E-Verify Corporate Administrator Tutorial. In
this lesson, you will learn about:
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Verification Locations vs. Hiring Sites
Enrolling a Verification Location
Managing Company Locations
Resources

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Learning Objectives
Upon completing this lesson, you should be able to:
Recognize the difference between a verification location and a hiring
site
• Enroll a verification location
• Manage the information in Company Locations
• Identify the role of Corporate Administrators in support of users at your
company locations
• Terminate Company Locations
Company Location Administration
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As a Corporate Administrator, your primary functions are to:
1. Enroll your company's verification locations in E-Verify as Employer
accounts; and
2. Manage the information and users that are linked to your Corporate
Administrator account.
3. Terminate company locations

Verification Locations vs. Hiring Sites
There are two types of company locations in E-Verify:
• Verification locations; and
• Hiring sites.
It is important to recognize the difference between verification locations
and hiring sites to determine how to organize your company’s or entity’s EVerify accounts.
The next screen discusses verification locations and hiring sites in more
detail.

Verification Location
A verification location is where your company's or entity’s staff takes the
information from an employee's Form I-9 and creates a case in E-Verify.
This is where General Users and Program Administrators create cases
in E-Verify.
Generally, each verification location has its own Employer account.
However, it is important to know that:
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If your company or entity has staff at more than one location, and each
one uses E-Verify, then each location is considered a verification
location.

OR
• If your company or entity centralizes the use of E-Verify to certain
locations, then only those locations are considered verification
locations.
Hiring Site

A hiring site is the location where the employer hires employees and they
complete Form I-9. If your company or entity creates cases in E-Verify at the
same location, it is a verification location and a hiring site.
Companies and entities may individually select which hiring sites participate
in E-Verify. This means that if you decide to have a hiring site participate in
E-Verify, you must verify all newly hired employees for that hiring site. If
you decide not to have a hiring site participate, you are not permitted to
verify any employees at that location.

Enroll Verification Locations
As a corporate administrator, you may enroll your new verification
locations in E-Verify.
To enroll a verification location, from Company Locations click Manage
Company Locations.

Add New Company Location – Choose Account Access
From Company Locations click Manage Company Locations and select Add
New Company. Add the account access method that best describes how
you company or entity plans to use E-Verify and click Next.
To learn more, click the arrow on the right of each option.

Add New Company Location – Employer Category
From the Employer Category page, select the employer category that best
describes your organization and click Next.

Add New Complany Location – Company Information
From the Company Information screen enter the company information
including the company name, employer identification number, street
address, total number of employees and NAICS code and click Next.

Add New Company Location – Hiring Sites
From the Hiring Sites page select Add Hiring Site and enter the street
address, city, state, and zip code and click Add Hiring Site to add your hiring
sites one at a time.
OR
Select Bulk Upload to add multiple hiring sites by uploading a file.
To use the bulk upload function, you must create a comma separated value
(.csv) file with the hiring site addresses.
• If you need to create a .csv file, click Download CSV Template to open a
pre-formatted .csv file. Add the hiring site addresses to the .csv file and
save the document.

You also can drag the .csv file or click Choose From Folder to locate the
file and click Bulk Upload Hiring Sites.
Add New Company Location - E-Verify Users
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A company must have one memorandum of understanding (MOU)
signatory and at least one program administrator. If you need access to
E_Verify once your company is enrolled, please add yourself as a Program
Administrator:
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From the Corporate Account click Manage Administrators.
From the Users screen, add user(s) and designate the MOU Signatory
and the program administrators. Program Administrators can be added
or deleted at any time after enrollment is complete.

Add New Company Location – Review and Submit Enrollment
From the Review and Submit Enrollment page, review your company’s
information. In the Company Access and MOU section:
• Click View MOU to see your MOU;
• Review Terms of Use;
• Check I Agree; and
• Click Submit Enrollment.

Add New Company Location – Enrollment Complete
The Enrollment Completed page will display a green banner to show your
enrollment is successful.
Your E-Verify program administrators will receive their User IDs and
passwords by email. Please be sure to check your spam and/or junk folders
if you are not seeing it in your inbox.
Before you complete this process, click on View Memorandum of
Understanding (MOU) and print or save a copy to share with your Human
Resources manager, legal counsel, and other appropriate staff.
You MUST notify ALL employees of your participation in E-Verify:

Provide the following posters to your company locations:
• Notice of E-Verify Participation; and
• Right to Work.
• Ensure all locations display the posters (in both English and Spanish) in
a prominent place that is clearly visible to all current and prospective
employees, electronically or in hard copy.
• Replace the participation posters when updates are provided by DHS to
ensure employees, applicants, and the public have the most recent and
complete information regarding E-Verify.
• E-Verify recommends providing a copy of these posters with job
application materials, either electronically or in hard copy.
Company Locations – Terminate Company
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As a Corporate Administrator, you may terminate a company verification
location in E-Verify.
To terminate a verification location, from Company Locations click Manage
Company Locations.
Use the Sort by Function or Review and check the box next to the company
or companies to be terminated and click Terminate Selected.

Company Locations – Terminate Company Locations
From the Terminate Company Locations page:
Review the selected company to be terminated, note the prepopulated
termination request date, provide the termination request reason and click
Next.
If you do not want to request termination for this account at this time, click
Cancel.

Manage Company Location Users
As a corporate administrator, you manage important information about
your company locations and users. Manage Company Location Users
navigation features include:
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View existing locations and users;

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Add new users and assign user roles;

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Edit user information and delete users; and

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Change user passwords.

The following screens provide additional information.

Manage Company Locations Users
The Users page allows you to manage users linked to your Corporate
Administrator account. You can:
1) View company locations;
2) Search by User ID, First and Last Name;
3) Add users;
4) View users whose password change is required and pending
reactivation;
5) Edit user information; and/or
6) Delete users.
The next few slides will give you more information.

Manage Company Locations Users – Users
From the Company Location - User page click the drop-down arrow, and
then select the company location.

Manage Company Locations Users – Select User Role
Enrolled accounts can assign their users with different permissions and
functions.
There are two types of users: Program Administrators and General Users.
If you enrolled using the web services access method, you can also create
web services credentials that will provide developer access to a suite of
features that can be integrated into proprietary software.

Manage Company Locations Users – Enter User Information
Enter the user information including the email address, last name, first
name and phone number and click Next.

Manage Company Locations Users – Generate ID
E-Verify will automatically generate an Access ID for the user.
You may accept the system-generated Access ID or create your own.
To accept the system-generated Access ID, click Submit New ID.

To create your own user ID, delete the system-generated user ID and type
your desired user ID. Your user ID must be exactly eight alphanumeric
characters (letters and numbers) and is not case-sensitive.
When you are finished, click Submit New ID.
Manage Company Locations Users – User Information
As a corporate administrator you can edit user information, reset
passwords for your verification locations users and delete users.
To reset passwords, follow the steps outlined in the E-Verify User Manual
for Corporate Administrators found in View Essential Resources.

Summary
Congratulations! You have completed Lesson 2 of the E-Verify Tutorial for
Corporate Administrators. You should now be able to:
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Recognize the difference between a verification location and a hiring
site
Enroll a verification location
Manage the information in Manage Company Locations Users
Identify the role of corporate administrators in support of users at your
company locations
Terminate company locations

Job Aid for Corporate Administrator – Add Company Location – EVG Task
to Update Job Aid
See link to updated version.

Resources
Corporate Administrator Company Locations Administration Job Aid

CA Tutorial Lesson 3

Current

Updated Content
Lesson 3: Corporate Administrator Account Administration
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Corporate Administrator Account Administration
Create a Password
Navigation Menu
Manage Corporate Administrator Account
Reports
Resources

Corporate Administrator Account Administration
Welcome to Lesson 3 of the E-Verify tutorial for Corporate
Administrators. In this lesson, you will learn about these EVerify topics:
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Create a Password
Navigation Menu
Manage Corporate Administrator Account
Reports

Learning Objectives
Upon completing this lesson, you should be able to:
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Recognize requirements to create a password
Use your navigation menu
Manage the information in Corporate Account
Create Reports

Corporate Administrator - Create a Password
The first time you log in to E-Verify, you are prompted to change
your password.
Passwords are case-sensitive, different from the assigned user ID,
and have the password requirements below to create a new
password.
• At least 1 letter
• At least 1 number, not as the first or last character
• At least 1 special character from the following: ! @ $ % * ( ) ?
:;{}+-~
• Does not contain an invalid special character
• Not identical to the User ID
• Password length between 8 and 14 characters
• No more than two consecutive characters from the prior
password.
Example: IL!keH2O
IMPORTANT:
If you think your password has been compromised, you must
change your password immediately. To change your password,
access the user profile options from the drop-down menu under
your username in the top right corner of the account.
Corporate Administrator – Password Hints
Passwords should not:
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Contain any dictionary word
Contain any proper noun or the name of any person, pet,
child, or fictional character, nor any employee ID number,
Social Security number, birth date, phone number or any
information that could be readily guessed about the creator
of the password
Contain any simple pattern of letters or numbers, such as
qwerty or xyz123
Contain any word, noun or name spelled backwards.

IMPORTANT:
You should NEVER share your password. Every E-Verify user must
have their own unique user ID and password.
Corporate Administrator – Password Help
If you try to log in with an incorrect password three consecutive
times, E-Verify will lock you out.
• If you are locked out, first try to change your password using
the link Forgot Password on the user log in screen.
• If you are unable to change your password with Forgot
Password link, contact another program administrator in your
company.
• Each user must create password challenge questions.
o You will need to correctly answer these questions to
reset your password if you forget it.
IMPORTANT:
• E-Verify will prompt you to change your password every 90
days.
• To comply with federal security guidelines, USCIS is required
to deactivate any user ID that has not been accessed in the
past 270 days.

Corporate Administrator E-Verify Home Page - Navigation Menu
Each time you log in to E-Verify you will see a welcome back
banner with your name and company, or entity listed.
Under the welcome banner are convenient quick links in gray
boxes, including Manage Company Locations, View Resources and
Contact Us.
Below the quick links is the E-Verify News section that keeps you
up to date on the latest and greatest with E-Verify.
The next slides will help you become familiar with the links found
on your user home page and provide additional information
about each link.
Link
Home
Company Locations

Reports
Resources

Account Options

Function
• Corporate
Administrator User
Home Page
• Manage Company
Locations
• Manage Company
Location Users
• Run Reports
• View Essential
Resources
• Take Tutorial
• View User Manual
• E-Verify News
Contact Us
• Corporate Account
• User Account
Log Out

Delete OBE

Corporate Administrator Account Management
As a corporate administrator, you manage important information
about your company and other corporate administrators. The
navigation features include:
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Corporate Profile
Manage Administrators
Close Corporate Account

The next screens provide additional information.
Corporate Administrator – Corporate Profile
The Corporate Profile link displays the current information
entered when your company enrolled in E--Verify.
To make edits to your company information, and or company
address select the option to edit under the appropriate section,
make necessary updates and click Save.

Manage Corporate Account – Edit Company Profile
On your Company Information page, you can update any of the
fields outlined in the table below:
FIELD NAME
Company Name
Doing Business As
(DBA) Name

Unique Entity
Identifier (UEI)

DUNS Number

Physical Address
Mailing Address

DESCRIPTION
Company enrolled in E-Verify.
The Doing Business As (DBA) Name is
the name under which a company
operates. The DBA is visible to the
public, but is not the legal, registered
name of that organization.
A UEI is a 12-digit alphanumeric
identifier that is provided by SAM.gov
to all entities who register to do
business with the federal
government. Learn more about the
UEI.
A DUNS number is a unique, nine-digit
identifier issued and maintained by
Dun & Bradstreet that can help verify
the existence of a business
entity. Learn more about the DUNS
Number.
Location where cases are created.
Company's mailing address. If this
address is different from the physical
location, use this field to make the
necessary changes.

Manage Corporate Account – Add New Administrator
As a corporate administrator you may create a user account for
other corporate administrators:
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From Manage Administrator click Add New User,
Select User Role and click Next,
Enter User Information and click Next; and
You may accept the system generated ID displayed below or
create your own and click Submit New ID.

The new user will receive their user ID and temporary password
by email.

Manage Corporate Account – Manage Administrators
From Company Account, select Manage Administrators.
You can search for existing users by user ID, First Name and Last
Name, filter by user status or select from the list of users listed.

Corporate Administrator – Terminate My Company Account
As a corporate administrator, you can close your company's
corporate administrator account with E-Verify.
From the Corporate Account click Close Corporate Account.
Review the company information to be terminated, note the
prepopulated termination request date, provide a termination
request reason, and click Next.
If you do not want to request termination for this account at this
time, click Cancel.
Corporate Administrator Reports
On the home page, above the welcome banner, click Reports.
Select the report you want to create from the options available.
A description of the report is provided on the report screen.
For more information review please review the E-Verify User
Manual For Corporate Administrators.

Summary
Congratulations! You have completed Lesson 3 of the EVerify Tutorial for Corporate Administrators. You should now be
able to:
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Recognize requirements to create a password
Use the navigation menu
Manage the information in Corporate Account and Reports

Resources
See link for updated job aid.