Procurement Solicitation Package

Forms and Documents

Document Name	Status
Form FR 1400A FR 1400A Form	Modified
Form FR 1400D FR 1400D Form	Modified
Form FR 1400C FR 1400C Form	Unchanged
Form FR 1400B SOA FR 1400B Form	Modified
FR1400_20231031_omb.pdf Supporting Statement A	2023-10-31

IC Document Collections

IC ID	Document Title	Status
36194	FR 1400A Form	Modified
236144	FR 1400D Form	Modified
218781	FR 1400C Form	Unchanged
187975	FR 1400B Form	Modified

ICR Details

OMB Control No: 7100-0180	ICR Reference No: 202309-7100-006
Status: Active	Previous ICR Reference No: 202205-7100-008
Agency/Subagency: FRS	Agency Tracking No: FR 1400
Title: Procurement Solicitation Package
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Delegated
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/31/2023
	Date Received in OIRA: 10/31/2023
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2026	36 Months From Approved	05/31/2025
Responses	650	0	650
Time Burden (Hours)	24,863	0	24,830
Cost Burden (Dollars)	0	0	0

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Abstract: The Board uses the Procurement Solicitation Package, which includes a supplier database and solicitation documents as appropriate, to assist in the competitive process of soliciting proposals from suppliers of goods and services. The Procurement Solicitation Package includes the: • Supplier Registration System (FR 1400A), • Solicitation Package (Solicitation, Offer, and Award Form; Supplier Information Form; Past Performance Data Sheet; and Past Performance Questionnaire) (FR 1400B), • Supplier Risk Management Offeror Questionnaire (FR 1400C), and • Subcontracting Report (FR 1400D). The solicitation documents are typically for the procurement of goods, services and construction that are not off-the-shelf items. The Board’s supplier database serves as a venue for Board staff to research potential suppliers and their qualifications. When a solicitation is constructed for a specific acquisition, the solicitation package is typically called a Solicitation, Offer, and Award (SOA) document which consists of the Solicitation Form (Section A of the SOA) and Supplier Information Form (Section N of the SOA), which are both part of FR 1400B. Depending on the requirements of the specific acquisition, the SOA may also consist of a Past Performance Data Sheet (part of FR 1400B), Past Performance Questionnaire (part of FR 1400B), Supplier Risk Management Offeror Questionnaire (FR 1400C), or Subcontracting Report (FR 1400D). This information collection is required to collect data on prices, specifications of goods and services, and qualifications of prospective suppliers.

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Authorizing Statute(s): US Code: 12 USC 243 Name of Law: Federal Reserve Act
   US Code: 12 USC 248(1) Name of Law: Federal Reserve Act
   US Code: 12 USC 5452(c) Name of Law: Dodd-Frank Wall Street Reform and Consumer Protection Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 30970	05/15/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 62369	09/11/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
FR 1400A	FR 1400A	Supplier Registration System
FR 1400B	FR 1400B PPQ, FR 1400B SI, FR 1400B PPD, FR 1400B SOA	Solicitation, Offer, and Award Form ,   Supplier Information Form ,   Past Performance Data Sheet ,   Past Performance Questionnaire
FR 1400C	FR 1400C	Supplier Risk Management Offeror Questionnaire
FR 1400D	FR 1400D	Subcontracting Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	650	650	0	0	0	0
Annual Time Burden (Hours)	24,863	24,830	0	33	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The estimated total annual burden for the FR 1400 is 24,830 hours, and would increase to 24,863 hours with the revisions of a new section to the SOA which respondents are now required to complete and then update or re-certify each year.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/31/2023

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