Truck and Bus Maintenance Requirements and Their Impact on Safety

Forms and Documents

Document Name	Status
Form 2 Carrier Maintenance Management Survey Form and Instruction	Modified
Form 1 Online Recruitment Survey Form and Instruction	Modified
2126-0069 Appendix F Incentive Payment Page.docx Supplementary Document	2023-11-15
2126-0069 Appendix E Carrier Survey.docx Supplementary Document	2023-11-15
2126-0069 Appendix D Informed Consent Information.docx Supplementary Document	2023-11-15
30-day FR for 2126-0069.pdf Supplementary Document	2023-11-15
2126-0069 SS Part B 11.08.23.docx Supporting Statement B	2023-11-15
2126-0069 SS Part A 11.15.23.docx Supporting Statement A	2023-11-15
2126-0069 Appendix C Consent and Survey Letter.docx Supplementary Document	2023-11-15
2126-0069 Appendix B Carrier Survey Application.docx Supplementary Document	2023-11-15
2126-0069 Appendix A Initial Contact Letter.docx Supplementary Document	2023-11-15
60-day FR for 2126-0069.pdf Supplementary Document	2023-11-03
49 CFR 396.3.doc Supplementary Document	2018-11-29

IC Document Collections

IC ID	Document Title	Status
234200	Carrier Maintenance Management Survey Form and Instruction	Modified
234198	Online Recruitment Survey Form and Instruction	Modified

ICR Details

OMB Control No: 2126-0069	ICR Reference No: 202310-2126-001
Status: Received in OIRA	Previous ICR Reference No: 202003-2126-001
Agency/Subagency: DOT/FMCSA	Agency Tracking No:
Title: Truck and Bus Maintenance Requirements and Their Impact on Safety
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/16/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved	11/30/2023
Responses	867	867
Time Burden (Hours)	265	265
Cost Burden (Dollars)	0	0

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Abstract: The purpose of this research effort is to improve FMCSA’s understanding of the safety impact of preventative vehicle maintenance and to - Develop an operational definition of “systematic maintenance;” - Evaluate whether current regulations are sufficient to address: (i) preventative maintenance intervals, (ii) preventative maintenance inspections with adequately trained/equipped mechanics, and (iii) motor carriers’ maintenance facilities; and - Gather information to assist in establishing minimum standards for inspection intervals, mechanic qualifications and training, and certification of maintenance facilities. Under contract to FMCSA, the Virginia Tech Transportation Institute (VTTI) at the Virginia Polytechnic Institute and State University (VT) will obtain the data required to address the study objectives. In accordance with USDOT policy on research involving human subjects, this study will be submitted to VTTI’s Institutional Review Board (IRB) for review and approval prior to beginning data collection. This information collection will be administered exclusively online, using a two-phase survey process. Links to both surveys will be emailed directly to potential respondents. Carriers asked to participate in the Carrier Maintenance Management Survey (Phase II) will receive, via email, an informed consent form (ICF). The ICF, which contains no questions and does not require a signature, will outline the study objectives and methods, any possible risks, compensation, and participant rights. The Phase I survey will ask carriers to provide name and contact information (email and phone number); name of carrier and USDOT number; current position/job title at carrier; length of time carrier has been in operation; size of carrier; types of vehicles operated (e.g., bus, truck, tractor-truck, or tractor-trailer); and involvement in the past 24 months with a Federal or State intervention due to vehicle maintenance violations. Phase II includes questions about demographics; maintenance practices, intervals, personnel, and facilities; and State and Federal inspections, etc. This one-time survey is voluntary for truck carriers and bus carriers to report information online.

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Authorizing Statute(s): US Code: 49 USC 31108 Name of Law: Motor Carrier Research and Technology Programs
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 58057	08/23/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 78454	11/15/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Carrier Maintenance Management Survey	2	Carrier Survey Phase II
Online Recruitment Survey	1	Carrier Survey Phase I

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	867	867	0	0	0	0
Annual Time Burden (Hours)	265	265	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $192,187

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/16/2023

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