Generic Clearance for the Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Change Request Template for GenICs - User Experience_11.16.23.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2023-11-16	Missing upstream
Attachment B - Public Comment Feedback.xlsx	Supplementary Document	Uploaded 2020-12-29	Repair queued
Attachment A - Submission Template for CCWIS Gen IC Final.docx	Supplementary Document	Uploaded 2020-12-29	Repair queued
CCWIS Generic Clearance Supporting Statement_final 4.13.21.docx	Supporting Statement A	Uploaded 2021-04-14	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
258918	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Data Exchange Self-Assessment Tool	Other-Data Exchange Tool	Unchanged
256214	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Financial Self-Assessment Tool	Other-Self-Assessment Tool	Unchanged
254390	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Child Welfare Contributing Agency (CWCA)	Other-Self-Assessment Tool	Unchanged
253332	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Title IV-E Foster Care Maintenance Eligibility	Other-Self-Assessment Tool	Unchanged
248702	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Data Quality and Reporting	Other-Assessment Tool - Data Quality	Unchanged
247480	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Security and User Experience	Other-Security Self-Assessment Tool	Modified
247060	Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Design Requirements	Other-Self-Assessment Tool	Unchanged
245132	CCWIS Self-Assessment – Administration	Other-Self-Assessment Tool	Unchanged
245131	CCWIS Self-Assessment – Foster Care and Service Provider Management	Other-Self Assessment Tool	Unchanged
245130	CCWIS Self-Assessment – Adoption	Other-Self-Assessment Tool	Unchanged
245129	CCWIS Self-Assessment – Case Management	Other-Self-Assessment Tool	Unchanged
245128	CCWIS Self-Assessment – Investigation	Other-Self-Assessment Tool	Unchanged
245127	CCWIS Self-Assessment – Intake	Other-Self-Assessment Tool	Unchanged

ICR Details

OMB Control No: 0970-0568	ICR Reference No: 202311-0970-010
Status: Received in OIRA	Previous ICR Reference No: 202012-0970-017
Agency/Subagency: HHS/ACF	Agency Tracking No:
Title: Generic Clearance for the Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/17/2023

table that charts list comparision

	Requested	Previously Approved
Expiration Date	04/30/2024	04/30/2024
Responses	880	880
Time Burden (Hours)	9,900	9,900
Cost Burden (Dollars)	909,612	909,612

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Abstract: The Children’s Bureau (CB), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is proposing to establish a new overarching generic clearance to collect information to assess regulatory requirements of title IV-E agencies’ CCWIS and ensure that the CCWIS is utilized for purposes consistent with the efficient, economical, and effective administration of the title IV-B and IV-E plans per 45 CFR 1355.52(a). Flexibility is needed to support title IV-E agencies use of Technical Assistance (TA) tools quickly and in direct response to emerging technology needs and changing program requirements. This generic clearance will allow CB to pilot tools and provide support to IV-E agencies who choose to use them. Continuous feedback and ongoing dialogue will assist IV-E agencies in building capacity and identifying risk areas as technology systems are developed. The pilot process of using the TA tools will support improvement efforts and ultimately inform the development of a future CCWIS compliance review process.

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Authorizing Statute(s): US Code: 42 USC 674(c) Name of Law: Social Security Act (title IV–E)
   US Code: 42 USC 674(a)(3)(C) and (D) Name of Law: Social Security Act (title IV–E)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 34637	06/05/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 86936	12/31/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 13

table that charts list of burden

IC Title	Form No.	Form Name
CCWIS Self-Assessment – Administration
CCWIS Self-Assessment – Adoption
CCWIS Self-Assessment – Case Management
CCWIS Self-Assessment – Foster Care and Service Provider Management
CCWIS Self-Assessment – Intake
CCWIS Self-Assessment – Investigation
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Child Welfare Contributing Agency (CWCA)
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Data Exchange Self-Assessment Tool
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Data Quality and Reporting
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Design Requirements
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Financial Self-Assessment Tool
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Security and User Experience
Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process Self-Assessment Tool: Title IV-E Foster Care Maintenance Eligibility

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	880	880	0	0	0	0
Annual Time Burden (Hours)	9,900	9,900	0	0	0	0
Annual Cost Burden (Dollars)	909,612	909,612	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a request for a new overarching generic clearance.

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Annual Cost to Federal Government: $63,112

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/17/2023

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