Generic Clearance for the Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Attachment A - Submission Template for CCWIS Gen IC Final.docx	Supplementary Document	Uploaded 2020-12-29	Repair queued
CCWIS Generic Clearance SSA_Extension 2024_clean fnl.docx	Supporting Statement A	Uploaded 2024-04-26	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
267144	CCWIS Self-Assessment: User Experience	Other-Self-Assessment Tool	New
267143	CCWIS Self-Assessment: Title IV-E Foster Care Maintenance Eligibility	Other-Self-Assessment Tool	New
267140	CCWIS Self-Assessment: Security	Other-Self-Assessment Tool	New
267139	CCWIS Self-Assessment: Reporting	Other-Self-Assessment Tool	New
267138	CCWIS Self-Assessment: Financial	Other-Self-Assessment Tool	New
267136	CCWIS Self-Assessment: Design Requirements	Other-Self-Assessment Tool	New
267134	CCWIS Self-Assessment: Data Quality	Other-Self-Assessment Tool	New
267102	CCWIS Self-Assessment: Data Exchanges	Other-Self-Assessment Tool	New
267101	CCWIS Self-Assessment: Child Welfare Contributing Agency (CWCA)	Other-Self-Assessment Tool	New
267099	CCWIS Self-Assessment: Investigation	Other-Self-Assessment Tool	New
267098	CCWIS Self-Assessment: Intake	Other-Self-Assessment Tool	New
267097	CCWIS Self-Assessment: Foster Care and Service Provider Management	Other-Self-Assessment Tool	New
267095	CCWIS Self-Assessment: Case Management	Other-Self-Assessment Tool	New
267090	CCWIS Self-Assessment: Adoption	Other-Self-Assessment Tool	New
267089	CCWIS Self-Assessment: Administration	Other-Self-Assessment Tool	New

ICR Details

OMB Control No: 0970-0568	ICR Reference No: 202404-0970-008
Status: Active	Previous ICR Reference No: 202311-0970-010
Agency/Subagency: HHS/ACF	Agency Tracking No:
Title: Generic Clearance for the Comprehensive Child Welfare Information System (CCWIS) Review and Technical Assistance Process
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/04/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/30/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2027	36 Months From Approved	06/30/2024
Responses	1,045	0	880
Time Burden (Hours)	9,570	0	9,900
Cost Burden (Dollars)	0	0	909,612

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Abstract: The Children’s Bureau (CB), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is proposing to establish a new overarching generic clearance to collect information to assess regulatory requirements of title IV-E agencies’ CCWIS and ensure that the CCWIS is utilized for purposes consistent with the efficient, economical, and effective administration of the title IV-B and IV-E plans per 45 CFR 1355.52(a). Flexibility is needed to support title IV-E agencies use of Technical Assistance (TA) tools quickly and in direct response to emerging technology needs and changing program requirements. This generic clearance will allow CB to pilot tools and provide support to IV-E agencies who choose to use them. Continuous feedback and ongoing dialogue will assist IV-E agencies in building capacity and identifying risk areas as technology systems are developed. The pilot process of using the TA tools will support improvement efforts and ultimately inform the development of a future CCWIS compliance review process.

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Authorizing Statute(s): US Code: 42 USC 674(c) Name of Law: Social Security Act (title IV–E)
   US Code: 42 USC 674(a)(3)(C) and (D) Name of Law: Social Security Act (title IV–E)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 14848	02/29/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 34250	04/30/2024
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 15

table that charts list of burden

IC Title	Form No.	Form Name
CCWIS Self-Assessment: Intake
CCWIS Self-Assessment: Administration
CCWIS Self-Assessment: Adoption
CCWIS Self-Assessment: Case Management
CCWIS Self-Assessment: Child Welfare Contributing Agency (CWCA)
CCWIS Self-Assessment: Data Exchanges
CCWIS Self-Assessment: Data Quality
CCWIS Self-Assessment: Design Requirements
CCWIS Self-Assessment: Financial
CCWIS Self-Assessment: Foster Care and Service Provider Management
CCWIS Self-Assessment: Investigation
CCWIS Self-Assessment: Reporting
CCWIS Self-Assessment: Security
CCWIS Self-Assessment: Title IV-E Foster Care Maintenance Eligibility
CCWIS Self-Assessment: User Experience

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,045	880	0	165	0	0
Annual Time Burden (Hours)	9,570	9,900	0	-330	0	0
Annual Cost Burden (Dollars)	0	909,612	0	-909,612	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This is a request for an extension with no changes to an umbrella generic and all approved GenICs. Burden has been updated to reflect currently approved burden and estimates for the next three years.

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Annual Cost to Federal Government: $354,345

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/30/2024

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