OJP Solicitation Template

Forms and Documents

Document Name	Status
Financial Mangement and System of Internal Controls Questionnaire Form	Modified
Office of Justice Programs OJP Soliciation Template Form	Modified
OJP Solicitation Template Supporting Statement 2020 Extension DRAFT 08172020.docx Supporting Statement A	2020-09-30
Justification for change.docx Supplementary Document	2015-10-30
Application Checklist.doc Supplementary Document	2009-11-24
Public Law 103.doc Supplementary Document	2009-11-24

IC Document Collections

IC ID	Document Title	Status
218803	Financial Mangement and System of Internal Controls Questionnaire Form	Modified
206828	Office of Justice Programs OJP Soliciation Template Form	Modified

ICR Details

OMB Control No: 1121-0329	ICR Reference No: 202311-1121-007
Status: Received in OIRA	Previous ICR Reference No: 202009-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: OAAM
Title: OJP Solicitation Template
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/07/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved	12/31/2023
Responses	21,924	18,604
Time Burden (Hours)	410,193	349,288
Cost Burden (Dollars)	0	0

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Abstract: The collection of information represented in this Paperwork Reduction Act Submission is necessary for the Office of Justice Programs (OJP) to implement its statutory requirements of Public Law 103-62 to maintain a standard solicitation template for use of all OJP bureaus and offices in the creation of program funding opportunities (solicitations) for public announcement. The purpose of this Substantive Revision is to address revisions to the following four components of the OMB-approved (1121-0329) solicitation template specific to OJP and Coordinated Tribal Assistance Solicitation (CTAS) programs: • OJP Budget Detail Worksheet (BDW) • Financial Management and System of Internal Controls Questionnaire (FCQ) – formerly the Financial Capability Questionnaire 1121-0021 • CTAS Tribal Narrative Profile • CTAS BDW and Demographic Form

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Authorizing Statute(s): PL: Pub.L. 103 - 62 1 Name of Law: Government Performance and Results Act
  

Citations for New Statutory Requirements: US Code: 42 USC 3711 Name of Law: Establishment of Office of Justice Programs
US Code: 42 USC 3715 Name of Law: Office of Justice Programs grants, cooperative agreements, and contracts

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 53522	08/08/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 71605	10/17/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Financial Mangement and System of Internal Controls Questionnaire	none	Financial Management and System of Internal Controls Questionnaire
Office of Justice Programs OJP Soliciation Template	none, none, none, none, none	OJP solicitation template ,   Budget Detail Worksheet ,   Project Abstract Template ,   CTAS Budget Detail Worksheet ,   CTAS Tribal Narrative Profile Template

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	21,924	18,604	0	3,320	0	0
Annual Time Burden (Hours)	410,193	349,288	0	60,905	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Burden increase is due to an increase in respondents since the last submission.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/07/2023

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