Bonneville Power Administration Contracting

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form BPA F 6410.41e Contract Construction Material Request	Form and Instruction	Modified	Available
Form BPA F 6410.11e Daily Report to Inspector	Form	Modified	Available
Form BPA F 5472.03e Temporary Land-Use Assessment Questionnaire	Form and Instruction	Modified	Available
Form BPA F 4431.02e Returned Materials Receipt	Form and Instruction	Modified	Available
Form BPA F 4220.08e Supplier Safety Program Variance Request	Form	Modified	Available
Form BPA F 4220.07e Invitational Travel Request for Taxpayer Identification Number and Certificate	Form and Instruction	Modified	Available
Form BPA F 4220.05e Beneficiary Request for Taxpayer Identification Number and Certificate	Form and Instruction	Modified	Available
Form BPA F 4220.04e Subcontracting Report for Individual Contracts	Form	Modified	Available
Form BPA F 4220.03e Realty Request for Taxpayer Identification Number and Certificate	Form and Instruction	Modified	Available
Form BPA F 4220.01n Federal Tax Withholding Applied to Payments to Foreign Entities	Form	Modified	Available
Form BPA F 4220.01ae Request for Taxpayer Identification Number and Certificate	Form and Instruction	Modified	Available
Supporting Statement Contracting Revision 1910-5190- Final Clean.docx	Supporting Statement A	Uploaded 2024-01-17	Available
30_Day_Notice.pdf	Supplementary Document	Uploaded 2024-01-16	Available
60_Day_Notice (1).pdf	Supplementary Document	Uploaded 2024-01-16	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
243733	Contracting	Form and Instruction	Modified	Contract Construction Material Request
243733	Contracting	Form	Modified	Daily Report to Inspector
243733	Contracting	Form and Instruction	Modified	Temporary Land-Use Assessment Questionnaire
243733	Contracting	Form and Instruction	Modified	Returned Materials Receipt
243733	Contracting	Form	Modified	Supplier Safety Program Variance Request
243733	Contracting	Form and Instruction	Modified	Invitational Travel Request for Taxpayer Identification Number and Certificate
243733	Contracting	Form and Instruction	Modified	Beneficiary Request for Taxpayer Identification Number and Certificate
243733	Contracting	Form	Modified	Subcontracting Report for Individual Contracts
243733	Contracting	Form and Instruction	Modified	Realty Request for Taxpayer Identification Number and Certificate
243733	Contracting	Form	Modified	Federal Tax Withholding Applied to Payments to Foreign Entities
243733	Contracting	Form and Instruction	Modified	Request for Taxpayer Identification Number and Certificate

ICR Details

OMB Control No: 1910-5190	ICR Reference No: 202401-1910-001
Status: Received in OIRA	Previous ICR Reference No: 202009-1910-001
Agency/Subagency: DOE/DOEOA	Agency Tracking No: Stephanie Noell
Title: Bonneville Power Administration Contracting
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 01/19/2024

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	10/31/2026
Responses	5,115	3,370
Time Burden (Hours)	1,241	543
Cost Burden (Dollars)	54,526	62,445

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Abstract: Vendors complete and submit these forms to fulfill BPA contracting requirements. The contracting office is responsible for collecting and maintaining records of purchasing data for acquisition activities. The data shall provide, as a minimum: (a) A basis for responding and reporting to the Federal government and the public; (b) A means of measuring and assessing the impact of Bonneville supplier diversity program activities; and (c) Data for HCA oversight, management decisions, and operational purchasing management and internal control purposes. The forms gather information from contract employees, vendors, and other utilities.

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Authorizing Statute(s): US Code: 16 USC 839 Name of Law: Pacific Northwest Electric Power Planning and Conservation Act
   US Code: 16 USC 838 Name of Law: Federal Columbia River Transmission System Act of 1974
   US Code: 16 USC 832 Name of Law: Bonneville Project Act
  

Citations for New Statutory Requirements: US Code: 16 USC 832 Name of Law: Bonneville Project Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 39413	06/16/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 78349	11/15/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Contracting	BPA F 4431.02e, BPA F 5472.03e, BPA F 6410.41e, BPA F 4220.01ae, BPA F 4220.01n, BPA F 4220.03e, BPA F 4220.04e, BPA F 4220.05e, BPA F 4220.07e, BPA F 4220.08e, BPA F 6410.11e	Request for Taxpayer Identification Number and Certificate ,   Federal Tax Withholding Applied to Payments to Foreign Entities ,   Realty Request for Taxpayer Identification Number and Certificate ,   Subcontracting Report for Individual Contracts ,   Beneficiary Request for Taxpayer Identification Number and Certificate ,   Invitational Travel Request for Taxpayer Identification Number and Certificate ,   Supplier Safety Program Variance Request ,   Returned Materials Receipt ,   Temporary Land-Use Assessment Questionnaire ,   Daily Report to Inspector ,   Contract Construction Material Request

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,115	3,370	0	5,015	-3,270	0
Annual Time Burden (Hours)	1,241	543	0	1,191	-493	0
Annual Cost Burden (Dollars)	54,526	62,445	0	52,402	-60,321	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Addition/removal of forms

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Annual Cost to Federal Government: $258,420

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/19/2024

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