Pell Grant Reporting under the Common Origination and Disbursement (COD) System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
1845-0039 Supporting Statement 30D 2024.docx	Supporting Statement A	Uploaded 2024-06-11	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
43989	Pell Grant Reporting under the Common Origination and Disbursement (COD) System	Other-regulations	Modified
245514	Pell Grant Reporting under the Common Origination and Disbursement (COD) System	Other-Regulations	Modified
202764	Pell Grant Reporting under the Common Origination and Disbursement (COD) System	Other-regulations	Modified

ICR Details

OMB Control No: 1845-0039	ICR Reference No: 202404-1845-002
Status: Active	Previous ICR Reference No: 202102-1845-001
Agency/Subagency: ED/FSA	Agency Tracking No: ED-2024-SCC-0055
Title: Pell Grant Reporting under the Common Origination and Disbursement (COD) System
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/01/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/17/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2027	36 Months From Approved	09/30/2024
Responses	5,909,584	0	6,609,456
Time Burden (Hours)	413,671	0	462,662
Cost Burden (Dollars)	0	0	0

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Abstract: The Federal Pell Grant (Pell Grant) program is a student financial assistance program authorized under the Higher Education Act of 1965, as amended (HEA). The program provides grant assistance to an eligible student attending an institution of higher education. The institution determines the students award and disburses program funds on behalf of the Department of Education (the Department). Institutions are required to report student Pell Grant payment information to the Department electronically. Electronic reporting is conducted through the Common Origination and Disbursement (COD) system. The COD system is used by institutions to request, report, and reconcile grant funds received from the Pell Grant program. The Department uses the information collected in the COD system to aid in ensuring compliance with fiscal and administrative requirements under the HEA for the Pell Grant program and under 34 CFR 690 for the Pell Grant program regulations. This is a request for an extension of the current information collection.

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Authorizing Statute(s): US Code: 20 USC 1001 et seq. Name of Law: HIgher Education Act of 1995, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 25253	04/10/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 51321	06/17/2024
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Pell Grant Reporting under the Common Origination and Disbursement (COD) System
Pell Grant Reporting under the Common Origination and Disbursement (COD) System
Pell Grant Reporting under the Common Origination and Disbursement (COD) System

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,909,584	6,609,456	0	0	-699,872	0
Annual Time Burden (Hours)	413,671	462,662	0	0	-48,991	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a request for an extension of the current collection package. There is a decrease in the burden hours of 48,991 due to the anticipated decrease in the number of eligible Pell Grant recipients.

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Annual Cost to Federal Government: $26,708,976

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/17/2024

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