Form FRA F 6180.288 FRA F 6180.288 Pre-Award Authority Request Form

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20%&RQWURO1R2130-0615

A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of
information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB
Control Number for this information collection is 2130-0615. Public reporting for this collection of information is estimated to be approximately 8 hours per response,
including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of
information. All responses to this collection of information are mandatory. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden to: Information Collection Clearance Officer (RAD-20), Federal Railroad Administration, 1200 New Jersey
Avenue, Washington, DC. 20590.

Federal Railroad Administration
Pre-Award Authority Request

If the Pre-Award Authority Request requires more space than available on this form, please attach a separate document.

A. Award Information
1.

Application Number:

2.

Project Title:

3.

Project Type:

4.

Program Name:

5.

Project Sponsor:

6.

Project Sponsor Point of Contact (POC) Name and Title:

7.

Project Sponsor POC email:

8.

Project Sponsor POC Phone:

9.

Request Submission Date:

10. FRA Grant Manager:

B. Pre-Award Authority Request Information
11. Description of the items/activities associated with the Pre-Award Costs for which Pre-Award Authority is requested:

12. If applicable, the date of the environmental decision document and any other prerequisites (e.g., engineering status):

13. Explanation of how the items/activities fit into the scope of work, including the specific Tasks the request falls under:

14. Confirmation that the activities associated with the requested Pre-Award Costs were included in the grant application:

FRA F 6180.288 (Oct 2023)



Federal Railroad Administration
Pre-Award Authority Request

15. Explanation of how the Pre-Award Costs incurrence is necessary for efficient and timely performance of the scope of
work and why the costs cannot wait until after the grant is obligated:

16. The total estimated cost to be incurred, including a breakdown of cost by unit (for material purchase) or activity, Task, and
Federal and non-Federal matching shares. A budget table may also be attached in a separate document to this form:

17. The period for pre-award costs, including the date on which costs will begin to be incurred:

FRA F 6180.288 (Oct 2023)

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Federal Railroad Administration
Pre-Award Authority Request

For projects funded under Title 23, United States Code, FRA complies with the Federal Highway Administration’s pre-award authority requirement in 23 CFR 1.9
along with 2 CFR 200.458. Only complete Questions 18-24 if the project is funded under Title 23.

C. Pre-Award Authority Request Information - Title 23

18. Explain how approval of the costs would not adversely affect the public:

19. Confirm that

has acted in good faith, and that there has been no willful violation of Federal requirements:

20. Confirm substantial compliance with all other requirements, and full compliance with the requirements mandated
by Federal statute:

21. Confirm that the cost to the United States will not be in excess of the cost it would have incurred had there been full
compliance:

22. Explain how the quality of work undertaken has not been impaired:

23. Confirm that the costs were incurred pursuant to the negotiation and in anticipation of the Federal award:

24. Explain how the costs were necessary for efficient and timely performance of the scope of work:

FRA F 6180.288 (Oct 2023)

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Federal Railroad Administration
Pre-Award Authority Request
Certification of Project Sponsor POC
In accordance with 2 CFR §200.458, pre-award costs are those incurred prior to the effective date of the federal
award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary
for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would
have been allowable if incurred after the date of the Federal award and only with the written approval of the Federal
awarding agency. The costs must appear in the grant agreement scope of work to be eligible for reimbursement after
the grant is awarded. Furthermore, the type and timing of costs incurred must be consistent with 23 CFR § 771.113.
understands that pre-award costs are considered at-risk until the grant agreement has been
executed, and FRA will authorize such pre-award costs only to the extent they are allowable under the terms of the
grant agreement.
also assures FRA that all materials purchased before NEPA approval are items that can
be reused or sold, and that the project will not proceed to Final Design prior to the completion of NEPA. Finally, the
understands that Construction work may not begin until FRA has reviewed and approved all required design
documentation.
All pre-award costs are incurred at
's risk. The Federal awarding agency, FRA, is under no obligation to
reimburse such cost if for any reason
does not receive an award or until any such post-award
prerequisites, including any required FRA reviews and approvals, are satisfied. In addition, this pre-award authority is
subject to all of the other terms of FRA’s grant agreement.

_______________________________

Name, Title

_______________________________
Date

FRA Approval
FRA has reviewed and approved this pre-award authority request.

_______________________________

Name, Title

FRA F 6180.288 (Oct 2023)

_______________________________
Date