Supporting Statement B_Draft 5.14.24 Clean

SUPPORTING STATEMENT B

U.S. Department of Commerce

U.S. Census Bureau

Collection of State Administrative Records Data

OMB Control No. 0607-0995

B. Collections of Information Employing Statistical Methods

1. Describe (including a numerical estimate) the potential respondent universe and any sampling or other respondent selection method to be used. Data on the number of entities (e.g., establishments, State and local government units, households, or persons) in the universe covered by the collection and in the corresponding sample are to be provided in tabular form for the universe as a whole and for each of the strata in the proposed sample. Indicate expected response rates for the collection as a whole. If the collection had been conducted previously, include the actual response rate achieved during the last collection.

The participant universe is all 50 U.S. states and the District of Columbia. We anticipate that some, but not all, of the states will respond during the three-year approval period. However, we expect that most states who engage with us to initiate the process will complete it, based on past experience. The Census Bureau uses the data from all participating state agencies for the decennial census and other non-decennial research and statistical purposes. For the 2030 Census, the Census Bureau is exploring using data from all participating state agencies for a variety of purposes, including potentially for In-Office Enumeration, tailoring contact strategies, and near-real time process. Therefore, this collection of data will not use sampling.

2. Describe the procedures for the collection of information including:

   • Statistical methodology for stratification and sample selection,

   • Estimation procedure,

   • Degree of accuracy needed for the purpose described in the justification,

   • Unusual problems requiring specialized sampling procedures, and

   • Any use of periodic (less frequent than annual) data collection cycles to reduce burden.

The Census Bureau will contact states based on previously established relationships, engaging assistance from gubernatorial offices, or locating the state agency that administers a benefit assistance program and communicating with those staff. Communication consists of emails and or phone calls. The discussion will be about the request for which data type, the intended uses, the drafting of the data sharing agreement, and the data transfer process.

3. Describe methods to maximize response rates and to deal with issues of non-response. The accuracy and reliability of information collected must be shown to be adequate for intended uses. For collections based on sampling, a special justification must be provided for any collection that will not yield "reliable" data that can be generalized to the universe studied.

Administrative data sources covered by this data collection request do not rely on survey response.

The Census Bureau will utilize assistance from the Census Bureau Office of Congressional & Intergovernmental Affairs to identify contacts within the gubernatorial offices or state agencies. Email and phone contact will be made with the gubernatorial staff or the state program agency staff. Benefits of the data sharing will be communicated by the Census Bureau to the state. A draft agreement will be provided to states for use and examples of the tabulations and data visualizations that may be created by Census for Census statistical purposes that will be shared with the state.

4. Describe any tests of procedures or methods to be undertaken. Testing is encouraged as an effective means of refining collections of information to minimize burden and improve utility. Tests must be approved if they call for answers to identical questions from 10 or more respondents. A proposed test or set of tests may be submitted for approval separately or in combination with the main collection of information.

This collection effort is designed to continually test methods in our ability to acquire, process, link, and analyze state administrative records data.

5. Provide the name and telephone number of individuals consulted on statistical aspects of the design and the name of the agency unit, contractor(s), grantee(s), or other person(s) who will actually collect and/or analyze the information for the agency.

Jenny Aramony

301-763-8715

[email protected]

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