FAFSA State Survey

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
ED Justification Letter - Emergency Approval_v6.docx	Supplementary Document	Uploaded 2024-06-07	Available
2024 Supporting Statement FAFSA State Agency Survey_6.6.24.docx	Supporting Statement A	Uploaded 2024-06-06	Available
2024 Supporting Statement FAFSA State Agency Survey_6.6.24.docx	Supporting Statement A	Uploaded 2024-06-06	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
268352	FAFSA State Survey	Other-State Survey	New

ICR Details

OMB Control No: 1894-0023	ICR Reference No: 202406-1894-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: ED/OS	Agency Tracking No:
Title: FAFSA State Survey
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 06/07/2024
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/07/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/06/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2024	6 Months From Approved
Responses	58	0	0
Time Burden (Hours)	15	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Across the U.S. we are nearly 1.5 million FAFSA applications behind schedule for our routine pace year-over-year, and still hoping for more 7 million FAFSA applications for this coming school year. In order to close that gap, we need to ask for and receive all of this information in this survey quickly. This will ensure our interventions are more strategic and targeted, and ensure opportunities to apply for aid for lower income students who wish to attend college than otherwise would in the coming year. In particular, obtaining this information promptly will enable the Department to target and deploy specific resources and information for specific states and territories. This will ensure that state and local governments have resources suited to their needs at their disposal to further close their FAFSA submission gaps for their populations.

Emergency Justfication: The Department is requesting emergency clearance to conduct a survey of state agencies because our country currently faces a major risk that millions fewer low-income students will attend college this Fall. We have a mere 3 months to avert this possible outcome. To do so, we must rally to increase FAFSA completion across the country. The Department is working to rapidly close the FAFSA submission gap for these millions of students, while also preparing for a stronger upcoming FAFSA cycle starting this fall. Key to rallying and achieving a successful response in the moment is for the Department to increase engagement and information with the state education agency and/or state higher education agency representative(s) responsible for FAFSA implementation across 58 entities (the 50 States, DC, the 5 US territories, Bureau of Indian Affairs, and DODEA). We currently lack the critical and nuanced information about the status of state-level efforts to respond to lower FAFSA completion rates, and we urgently need that detailed information to guide our technical and financial assistance decisions. If we understand in detail what impediments states are facing with use of student-level completion portals, ability to package aid, and technical/financial resource gaps, we can provide more targeted, more effective, and more timely support. To begin that inquiry and engagement, the Department launched a weekly series of optional office hour calls on May 30, 2024. Our first call had 40 states attending. During our first office hours call on May 30, 2024, we did not ask any detailed questions of states, though we did answer many questions that the states posed to the Department. As a follow-up, and in order to deepen the Departments insight into the detail of challenges at the state-level, the Department is seeking emergency clearance for a follow-up survey after the office hours we conducted. The survey will be sent to approximately 58 state agencies with the goal of understanding states current impediments to FAFSA completion, current capabilities, and future plans for FAFSA.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
FAFSA State Survey

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	58	0	0	58	0	0
Annual Time Burden (Hours)	15	0	0	15	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is an emergency request, therefore all burden is new. This results in an increase in burden and responses of 15 hours and 58 responses.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/06/2024

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