Application for Approval to Participate in Federal Student Aid Programs

Forms and Documents

Document Name	Status
1845-0012 E-App adding PEP 83C signed template 20240923 rev.pdf Justification for No Material/Nonsubstantive Change	2024-09-24
2022 E-App for Partner Connect 30-day comments Response.docx Supplementary Document	2022-07-11
Updated Paperwork Burden Statement 2022.docx Supplementary Document	2022-04-11
1845-0012 E-App Supporting Statement adding PEP 83C 20240923.docx Supporting Statement A	2024-09-23

IC Document Collections

IC ID	Document Title	Status
22167	Application to Participate in Federal Student Financial Aid: Public Institutions Other-E-App Application Fields	Modified
209356	Application for Approval to Participate in Federal Student Financial Aid Programs Other-E-App Application Fields	Modified
193845	Application to Participate in Federal Student Financial Aid: Private Sector Other-E-App Application Fields	Unchanged

ICR Details

OMB Control No: 1845-0012	ICR Reference No: 202409-1845-005
Status: Received in OIRA	Previous ICR Reference No: 202204-1845-002
Agency/Subagency: ED/FSA	Agency Tracking No: ED-2022-SCC-0049
Title: Application for Approval to Participate in Federal Student Aid Programs
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/24/2024

	Requested	Previously Approved
Expiration Date	12/31/2025	12/31/2025
Responses	7,686	7,286
Time Burden (Hours)	28,012	24,812
Cost Burden (Dollars)	0	0

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Abstract: This is a request for an OMB83 Change request to transfer/incorporate into the information collection 1845-0012, the Prison Education Program (PEP) application, 1845-0171. The PEP application is currently a separate application which is filed as an attachment to the electronic Application to Participate in Federal Student Financial Aid Programs. Due to the slight increase in burden associated with this requested merging of two separately approved information collections we are providing this updated supporting statement along with the standard Simple Change documents as requested. No other change is being requested to the currently approved form.

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Authorizing Statute(s): US Code: 20 USC 1094,1099c Name of Law: Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 21644	04/12/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 42163	07/14/2022
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Application for Approval to Participate in Federal Student Financial Aid Programs
Application to Participate in Federal Student Financial Aid: Private Sector
Application to Participate in Federal Student Financial Aid: Public Institutions

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	7,686	7,286	0	400	0	0
Annual Time Burden (Hours)	28,012	24,812	0	3,200	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This update is for the 83C request to merge the PEP application into the e-App. The above illustrates the burden and response information that will merge from 1845-0171 into 1845-0012. We estimate 400 total institutions utilizing the PEP questions on the e-App, a decrease of 200 institutions from the 1845-0171 collection. We also are re-estimating an 8 burden hours per response for a total of 3,200 additional hours to the e-App. This represents a decrease of 2 hours per institution to file the PEP application from the 1845-0171 collection.

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Annual Cost to Federal Government: $710,185

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/24/2024

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