USAID Automated Directives System (ADS) Chapter 303 Standard Provisions

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Amended Supporting Statement for USAID ADS 303 Standard Provisions_2024.docx	Supporting Statement A	Uploaded 2025-01-15	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
273662	RAAx3, PLANNING, COLLECTION, AND SUBMISSION OF DIGITAL INFORMATION TO USAID WITHOUT DATA MANAGEMENT PLAN (DMP)		New
273661	RAAx2, PLANNING, COLLECTION, AND SUBMISSION OF DIGITAL INFORMATION TO USAID WITH DATA MANAGEMENT PLAN (DMP)		New
273659	RAAx1, ACTIVITY MONITORING, EVALUATION, AND LEARNING PLAN		New
255583	RAA25, PATENT REPORTING PROCEDURES		Unchanged
255582	RAA19, PROTECTION OF HUMAN RESEARCH SUBJECTS		Unchanged
255573	RAA15, COST SHARE		Unchanged
255572	RAA13, REPORTING HOST GOVERNMENT TAXES		Unchanged
255569	RAA12, INVESTMENT PROMOTION		Unchanged
255568	RAA9, TITLE TO AND CARE OF PROPERTY (COOPERATING COUNTRY TITLE)		Unchanged
255566	RAA6, VOLUNTARY POPULATION PLANNING ACTIVITIES – SUPPLEMENTAL REQUIREMENTS		Unchanged
255564	RAA5, FLY AMERICA ACT RESTRICTIONS		Unchanged
255563	RAA3, INDIRECT COSTS - NEGOTIATED INDIRECT COST RATE AGREEMENT (NICRA)		Unchanged
255562	RAA3, NEGOTIATED INDIRECT COST RATE - PROVISIONAL (Profit)		Unchanged
255561	RAA2, NEGOTIATED INDIRECT COST RATES - PROVISIONAL (Nonprofit)		Unchanged
255559	RAA1, NEGOTIATED INDIRECT COST RATES - PREDETERMINED		Unchanged
255557	M30, CONFLICT OF INTEREST		Unchanged
255555	M28, MANDATORY DISCLOSURES		Unchanged
255554	M23, USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ASSISTANCE		Unchanged
255552	M20, TRAFFICKING IN PERSONS		Unchanged
255551	M18, OCEAN SHIPMENT OF GOODS		Unchanged
255550	M17, TRAVEL AND INTERNATIONAL AIR TRANSPORTATION		Unchanged
255548	M9, DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS		Unchanged
255547	M2. ACCOUNTING, AUDIT, AND RECORDS		Unchanged

ICR Details

OMB Control No: 0412-0510	ICR Reference No: 202412-0412-001
Status: Received in OIRA	Previous ICR Reference No: 202306-0412-003
Agency/Subagency: AID	Agency Tracking No:
Title: USAID Automated Directives System (ADS) Chapter 303 Standard Provisions
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 01/15/2025

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	09/30/2025
Responses	8,285	5,760
Time Burden (Hours)	149,725	26,000
Cost Burden (Dollars)	0	0

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Abstract: This ICR covers the information that USAID assistance awards recipients must submit to comply with the terms and conditions of the "Standard Provisions for U.S. Nongovernmental Organizations," “Standard Provisions for Non-U.S. Nongovernmental Organizations,” and “Standard Provisions for Fixed Amount Awards to Nongovernmental Organizations" identified within ADS Chapter 303. Agreement officers (AOs) insert these standard provisions as required (provisions beginning with “M”) or as applicable (provisions beginning with “RAA”). ** This revision updates the Reporting Host Government Taxes (RAA13) standard provision to the December 2022 text and adjusts its associated burden calculation. ** This revision updates new standard provisions in ADS 303

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Authorizing Statute(s): PL: Pub.L. 87 - 195 n/a Name of Law: Foreign Assistance Act of 1961
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 77471	09/23/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 101549	12/16/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 23

table that charts list of burden

IC Title	Form No.	Form Name
M17, TRAVEL AND INTERNATIONAL AIR TRANSPORTATION
M18, OCEAN SHIPMENT OF GOODS
M2. ACCOUNTING, AUDIT, AND RECORDS
M20, TRAFFICKING IN PERSONS
M23, USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ASSISTANCE
M28, MANDATORY DISCLOSURES
M30, CONFLICT OF INTEREST
M9, DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
RAA1, NEGOTIATED INDIRECT COST RATES - PREDETERMINED
RAA12, INVESTMENT PROMOTION
RAA13, REPORTING HOST GOVERNMENT TAXES
RAA15, COST SHARE
RAA19, PROTECTION OF HUMAN RESEARCH SUBJECTS
RAA2, NEGOTIATED INDIRECT COST RATES - PROVISIONAL (Nonprofit)
RAA25, PATENT REPORTING PROCEDURES
RAA3, INDIRECT COSTS - NEGOTIATED INDIRECT COST RATE AGREEMENT (NICRA)
RAA3, NEGOTIATED INDIRECT COST RATE - PROVISIONAL (Profit)
RAA5, FLY AMERICA ACT RESTRICTIONS
RAA6, VOLUNTARY POPULATION PLANNING ACTIVITIES – SUPPLEMENTAL REQUIREMENTS
RAA9, TITLE TO AND CARE OF PROPERTY (COOPERATING COUNTRY TITLE)
RAAx1, ACTIVITY MONITORING, EVALUATION, AND LEARNING PLAN
RAAx2, PLANNING, COLLECTION, AND SUBMISSION OF DIGITAL INFORMATION TO USAID WITH DATA MANAGEMENT PLAN (DMP)
RAAx3, PLANNING, COLLECTION, AND SUBMISSION OF DIGITAL INFORMATION TO USAID WITHOUT DATA MANAGEMENT PLAN (DMP)

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	8,285	5,760	0	2,525	0	0
Annual Time Burden (Hours)	149,725	26,000	0	123,725	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: New standard provisions added in ADS 303

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Annual Cost to Federal Government: $7,299,775

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/15/2025

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