State Agency Monthly Donation Report of Surplus Personal Property; GSA Form 3040

Forms and Documents

Document	Type	Status	Availability
Form GSA 3040 State Agency Monthly Donation Report of Surplus Personal Property	Form	Modified	Repair queued
Form GSA Form 3040 State Agency Monthly Donation Report of Surplus Personal Property; GSA Form 3040	Form	Unchanged	Repair queued
Supporting Statement for 3040 (2025).docx	Supporting Statement A	Uploaded 2025-04-07	Repair queued
Supporting Statement for 3040 (2025).docx	Supporting Statement A	Uploaded 2025-04-07	Repair queued

IC Document Collections

IC ID	Collection	Type	Status	Form
32401	State Agency Monthly Donation Report of Surplus Personal Property; GSA Form 3040	Form	Modified	State Agency Monthly Donation Report of Surplus Personal Property
32401	State Agency Monthly Donation Report of Surplus Personal Property; GSA Form 3040	Form	Unchanged

ICR Details

OMB Control No: 3090-0112	ICR Reference No: 202504-3090-001
Status: Active	Previous ICR Reference No: 202202-3090-001
Agency/Subagency: GSA	Agency Tracking No:
Title: State Agency Monthly Donation Report of Surplus Personal Property; GSA Form 3040
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/27/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/07/2025
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2028	36 Months From Approved	05/31/2025
Responses	224	0	224
Time Burden (Hours)	336	0	336
Cost Burden (Dollars)	0	0	0

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Abstract: GSA Form 3040 is required by 41 CFR 102-37.360 in order to evaluate State agency performance in carrying out their donation responsibilities in a fair and equitable manner and to ensure State agencies are effectively distributing property transferred to them by GSA. The 3040 reports are used by GSA Zonal Offices in their State agency reviews to evaluate State agency performance in carrying out their donation responsibilities. Data provided by State agencies is also used by GSA Central Office representatives to report to Congress, OMB, and federal working groups on the value and purposes for which donated property has been acquired by donees.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 4743	01/16/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 15005	04/07/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
State Agency Monthly Donation Report of Surplus Personal Property; GSA Form 3040	GSA 3040	State Agency Monthly Donation Report of Surplus Personal Property

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	224	224	0	0	0	0
Annual Time Burden (Hours)	336	336	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $5,025

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/07/2025

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