Office of Education Higher Education Scholarship, Fellowship, and Internship Programs

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
NOAA Research & Related Personal Data	Form and Instruction	Modified	Available
Optional Demographic Data Collection	Form	Modified	Repair queued
HPP Mentor Demographics Survey	Form and Instruction	Modified	Available
HPP Alumni Survey	Form and Instruction	Modified	Available
HPP Mentor Exit Survey	Form and Instruction	Modified	Available
HPP Intern Exit Survey	Form	Modified	Repair queued
Hollings Prep Program (HPP) Surveys	Form	Modified	Repair queued
HPP Internship Application	Form and Instruction	Modified	Available
Hollings & EPP/MSI Mentor Survey	Form	Modified	Available
Hollings and EPP/MSI USP Mentor Surveys	Form	Unchanged	Repair queued
NOAA Undergraduate Scholarship Application Experience	Form and Instruction	Modified	Available
Hollings and EPP/MSI USP Applicant Surveys	Form	Unchanged	Repair queued
NOAA Undergraduate Scholarship Orientation Survey	Form and Instruction	Modified	Available
Hollings Undergraduate Scholarship Exit Survey	Form and Instruction	Modified	Available
Hollings and EPP/MSI USP Scholar Surveys	Form	Modified	Repair queued
EPP Graduate Fellowship Program Application	Form and Instruction	Modified	Available
EPP-MSI Graduate Fellowship Program Application	Form and Instruction	Modified	Available
EPP/MSI Graduate Fellows Program (GFP) Application	Form and Instruction	Unchanged	Repair queued
Student Training Record Form	Form and Instruction	Unchanged	Available
Student Scholarship Training Record Form	Form and Instruction	Unchanged	Repair queued
Student Tracker Form	Form	Modified	Available
Student & Performance Measures Tracking System (SPMTS) Form	Form	Modified	Repair queued
Alumni Survey (and Correspondence)	Form	Modified	Available
Hollings & EPP Undergraduate Scholarship Application	Form and Instruction	Modified	Available
Hollings and EPP/MSI USP Application	Form and Instruction	Unchanged	Repair queued
0648-0568 Justification for Change.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2025-08-28	Available
0648-0568 Justification for Change.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2025-05-28	Available
0648-0568 Justification for Change.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2025-05-28	Repair queued
0648-0568 30day 87 FR 43793_20220722.pdf	Supplementary Document	Uploaded 2022-07-22	Available
0648-0568 30day 87 FR 43793_20220722.pdf	Supplementary Document	Uploaded 2022-07-22	Repair queued
0648-0568 60-day 87 FR 17271 2022-0328.pdf	Supplementary Document	Uploaded 2022-07-05	Available
0648-0568 60-day 87 FR 17271 2022-0328.pdf	Supplementary Document	Uploaded 2022-07-05	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
254502	Optional Demographic Data Collection	Form and Instruction	Modified	NOAA Research & Related Personal Data
254502	Optional Demographic Data Collection	Form	Modified
254501	Hollings Prep Program (HPP) Surveys	Form and Instruction	Modified	HPP Mentor Demographics Survey
254501	Hollings Prep Program (HPP) Surveys	Form and Instruction	Modified	HPP Alumni Survey
254501	Hollings Prep Program (HPP) Surveys	Form and Instruction	Modified	HPP Mentor Exit Survey
254501	Hollings Prep Program (HPP) Surveys	Form	Modified	HPP Intern Exit Survey
254501	Hollings Prep Program (HPP) Surveys	Form	Modified
254500	Hollings Prep Program (HPP) Applications	Form and Instruction	Modified	HPP Internship Application
254500	Hollings Prep Program (HPP) Applications	Other-HPP Program Information	Modified
254498	Hollings and EPP USP Mentor Surveys	Form	Modified	Hollings & EPP/MSI Mentor Survey
254498	Hollings and EPP/MSI USP Mentor Surveys	Form	Unchanged
254497	Hollings and EPP USP Applicant Surveys	Form and Instruction	Modified	NOAA Undergraduate Scholarship Application Experience
254497	Hollings and EPP/MSI USP Applicant Surveys	Form	Unchanged
254495	Hollings and EPP USP Scholar Surveys	Form and Instruction	Modified	NOAA Undergraduate Scholarship Orientation Survey
254495	Hollings and EPP USP Scholar Surveys	Form and Instruction	Modified	Hollings Undergraduate Scholarship Exit Survey
254495	Hollings and EPP/MSI USP Scholar Surveys	Form	Modified
254494	EPP GFP References	Form and Instruction	Modified	EPP Graduate Fellowship Program Application
254494	EPP/MSI GFP References	Instruction	Unchanged
254493	EPP Graduate Fellows Program (GFP) Application	Form and Instruction	Modified	EPP-MSI Graduate Fellowship Program Application
254493	EPP/MSI Graduate Fellows Program (GFP) Application	Form and Instruction	Unchanged
225119	Student Scholarship Training Record Form	Form and Instruction	Unchanged	Student Training Record Form
225119	Student Scholarship Training Record Form	Form and Instruction	Unchanged
181992	Student & Performance Measures Tracking System (SPMTS) Form	Form	Modified	Student Tracker Form
181992	Student & Performance Measures Tracking System (SPMTS) Form	Form	Modified
181991	Alumni Update Form	Form	Modified	Alumni Survey (and Correspondence)
181991	Alumni Update Form	Other-Screenshots	Modified
181990	Hollings and EPP References		Modified
181989	Hollings and EPP USP Application	Form and Instruction	Modified	Hollings & EPP Undergraduate Scholarship Application
181989	Hollings and EPP/MSI USP Application	Form and Instruction	Unchanged

ICR Details

OMB Control No: 0648-0568	ICR Reference No: 202505-0648-019
Status: Historical Inactive	Previous ICR Reference No: 202207-0648-001
Agency/Subagency: DOC/NOAA	Agency Tracking No:
Title: Office of Education Higher Education Scholarship, Fellowship, and Internship Programs
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Withdrawn and continue	Conclusion Date: 03/12/2026
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/02/2025
Terms of Clearance: NOAA will revise this collection to include changes related to relevant Executive Orders. Withdrawing the NSC will allow NOAA to move forward with the revision/extension package and become compliant with all current Administration directives.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2026	05/31/2026	06/30/2026
Responses	5,124	0	5,124
Time Burden (Hours)	11,917	0	11,917
Cost Burden (Dollars)	75	0	75

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Abstract: The NOAA Office of Education is submitting this non-substantive change request in order to bring the demographic questions in line with SPD-15 and update questions to refer to ‘sex’ instead of ‘gender’. Additionally, references to diversity and inclusion were removed from the Privacy Act Statements. In considering the expanded format for collecting race and ethnicity information, which includes minimum categories, multiple detailed checkboxes, and write-in response areas with example group categories, we determined that such specificity is not required for our purposes. By simplifying the Race and Ethnicity questions to either Figure 2, Race and Ethnicity Question with Minimum Categories Only and Examples, or Figure 3, Race and ethnicity Question with Minimum Categories Only, we can streamline the data collection process and focus on obtaining valuable insights from scholarship, fellowship, and internship participants or alumni. This approach allows us to prioritize the feedback that will directly contribute to improving educational program experiences. Ultimately our goal is to gather meaningful information that will help us better serve our scholars, fellows, and interns and fulfill our mission of conservation education and management.

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Authorizing Statute(s): PL: Pub.L. 108 - 447 902 Name of Law: Consolidated Appropriations Act
   PL: Pub.L. 110 - 69 4002 Name of Law: American COMPETES Act
   EO: EO 13985 Name/Subject of EO: Advancing Racial Equity and Support for Underserved Communities through the Federal Government
   EO: EO 14035 Name/Subject of EO: Diversity, Equity, Inclusion, and Accessibility in the Federal Workforce
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 17271	03/28/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 43793	07/22/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 13

table that charts list of burden

IC Title	Form No.	Form Name
Hollings and EPP References
Alumni Update Form	N/A	Alumni Survey (and Correspondence)
EPP GFP References	N/A	EPP Graduate Fellowship Program Application
EPP Graduate Fellows Program (GFP) Application	N/A	EPP-MSI Graduate Fellowship Program Application
Hollings Prep Program (HPP) Applications	N/A	HPP Internship Application
Hollings Prep Program (HPP) Surveys	N/A, N/A, N/A, N/A	HPP Intern Exit Survey ,   HPP Mentor Exit Survey ,   HPP Alumni Survey ,   HPP Mentor Demographics Survey
Hollings and EPP USP Applicant Surveys	N/A	NOAA Undergraduate Scholarship Application Experience
Hollings and EPP USP Application	N/A	Hollings & EPP Undergraduate Scholarship Application
Hollings and EPP USP Mentor Surveys	N/A	Hollings & EPP/MSI Mentor Survey
Hollings and EPP USP Scholar Surveys	N/A, N/A	Hollings Undergraduate Scholarship Exit Survey ,   NOAA Undergraduate Scholarship Orientation Survey
Optional Demographic Data Collection	N/A	NOAA Research & Related Personal Data
Student & Performance Measures Tracking System (SPMTS) Form	N/A	Student Tracker Form
Student Scholarship Training Record Form	N/A	Student Training Record Form

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $50,728

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/02/2025

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