Office of Education Higher Education Scholarship, Fellowship, and Internship Programs

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
NOAA Research & Related Personal Data	Form	New	Available
Optional Demographic Data Collection	Form	New	Repair queued
HPP Mentor Exit Survey	Form	New	Repair queued
HPP Mentor Demographics Survey	Form	New	Repair queued
HPP Intern Exit Survey	Form	New	Repair queued
HPP Alumni Survey	Form	New	Repair queued
Hollings Prep Program (HPP) Surveys	Form	New	Repair queued
HPP Internship Application Form	Form	New	Available
Hollings & EPP/MSI Mentor Survey	Form	New	Available
Hollings and EPP/MSI USP Mentor Surveys	Form	New	Repair queued
NOAA Undergraduate Scholarship Application Experience	Form	New	Available
Hollings and EPP/MSI USP Applicant Surveys	Form	New	Repair queued
Hollings Undergraduate Scholarship Exit Survey	Form	New	Available
NOAA Undergraduate Scholarship Orientation Survey	Form	New	Available
Hollings and EPP/MSI USP Scholar Surveys	Form	New	Repair queued
EPP/MSI Graduate Fellowship Program Application	Form and Instruction	New	Available
EPP/MSI Graduate Fellows Program (GFP) Application	Form and Instruction	New	Repair queued
Student Training Record Form	Form and Instruction	Modified	Available
Student Scholarship Training Record Form	Form and Instruction	Modified	Repair queued
Student Tracker Form	Form and Instruction	Modified	Available
Student & Performance Measures Tracking System (SPMTS) Form	Form and Instruction	Modified	Repair queued
Alumni Questionnaire and related correspondence	Form and Instruction	Modified	Available
Alumni Update Form	Form and Instruction	Modified	Repair queued
Undergraduate Scholarship Application	Form and Instruction	Modified	Available
Hollings and EPP/MSI USP Application	Form and Instruction	Modified	Repair queued
0648-0568 30day 87 FR 43793_20220722.pdf	Supplementary Document	Uploaded 2022-07-22	Repair queued
0648-0568 Supporting Statement Part A 2022-0718.docx	Supporting Statement A	Uploaded 2022-07-19	Available
0648-0568 Supporting Statement Part B 2022-0718.docx	Supporting Statement B	Uploaded 2022-07-19	Repair queued
0648-0568 ICR Revisions.docx	Supplementary Document	Uploaded 2022-07-05	Repair queued
0648-0568 60-day 87 FR 17271 2022-0328.pdf	Supplementary Document	Uploaded 2022-07-05	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
254502	Optional Demographic Data Collection	Form	New	NOAA Research & Related Personal Data
254502	Optional Demographic Data Collection	Form	New
254501	Hollings Prep Program (HPP) Surveys	Form	New	HPP Mentor Exit Survey
254501	Hollings Prep Program (HPP) Surveys	Form	New	HPP Mentor Demographics Survey
254501	Hollings Prep Program (HPP) Surveys	Form	New	HPP Intern Exit Survey
254501	Hollings Prep Program (HPP) Surveys	Form	New	HPP Alumni Survey
254501	Hollings Prep Program (HPP) Surveys	Form	New
254500	Hollings Prep Program (HPP) Applications	Form	New	HPP Internship Application Form
254500	Hollings Prep Program (HPP) Applications	Other-HPP Information	New
254498	Hollings and EPP/MSI USP Mentor Surveys	Form	New	Hollings & EPP/MSI Mentor Survey
254498	Hollings and EPP/MSI USP Mentor Surveys	Form	New
254497	Hollings and EPP/MSI USP Applicant Surveys	Form	New	NOAA Undergraduate Scholarship Application Experience
254497	Hollings and EPP/MSI USP Applicant Surveys	Form	New
254495	Hollings and EPP/MSI USP Scholar Surveys	Form	New	Hollings Undergraduate Scholarship Exit Survey
254495	Hollings and EPP/MSI USP Scholar Surveys	Form	New	NOAA Undergraduate Scholarship Orientation Survey
254495	Hollings and EPP/MSI USP Scholar Surveys	Form	New
254494	EPP/MSI GFP References	Instruction	New
254493	EPP/MSI Graduate Fellows Program (GFP) Application	Form and Instruction	New	EPP/MSI Graduate Fellowship Program Application
254493	EPP/MSI Graduate Fellows Program (GFP) Application	Form and Instruction	New
225119	Student Scholarship Training Record Form	Form and Instruction	Modified	Student Training Record Form
225119	Student Scholarship Training Record Form	Form and Instruction	Modified
181992	Student & Performance Measures Tracking System (SPMTS) Form	Form and Instruction	Modified	Student Tracker Form
181992	Student & Performance Measures Tracking System (SPMTS) Form	Form and Instruction	Modified
181991	Alumni Update Form	Form and Instruction	Modified	Alumni Questionnaire and related correspondence
181991	Alumni Update Form	Form and Instruction	Modified
181991	Alumni Update Form	Other-Screenshot: Voluntary Alumni Update	Modified
181990	Hollings and EPP/MSI References	Other-Screenshot: References	Modified
181989	Hollings and EPP/MSI USP Application	Form and Instruction	Modified	Undergraduate Scholarship Application
181989	Hollings and EPP/MSI USP Application	Form and Instruction	Modified

ICR Details

OMB Control No: 0648-0568	ICR Reference No: 202207-0648-001
Status: Active	Previous ICR Reference No: 202002-0648-001
Agency/Subagency: DOC/NOAA	Agency Tracking No:
Title: Office of Education Higher Education Scholarship, Fellowship, and Internship Programs
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/23/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 07/22/2022
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved for three years. In addition to publishing Federal Register notices requesting comment on this information collection, OMB requests that the agency consult with members of the public about this collection, per 5 CFR 1320.8(d)(1), prior to the next expiration date for this collection.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2026	36 Months From Approved	05/31/2023
Responses	5,124	0	3,108
Time Burden (Hours)	11,917	0	11,129
Cost Burden (Dollars)	75	0	50

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Abstract: This request is for revision and extension of an existing information collection. This information collection includes several changes to the type and amount of information being collected as described below: 1. Updates to Student Scholarship Application and Reference Forms 2. Addition of Student and Mentor Surveys 3. Addition of the Hollings Preparation Program Application and Surveys 4. Graduate Fellowship Program Application and References 5. Addition of Student Opportunities Optional Demographic Data Collection 6. Removal of the Dr. Nancy Foster and the National Marine Fisheries Service (NMFS) Recruiting, Training, and Research (RTR) Program 7. Revision of the title collection. The NOAA Educational Partnership Program (EPP) collects, evaluates, and assesses student data and information for the purpose of selecting successful candidates, generating internal NOAA reports and articles to demonstrate the success of its program. EPP requires applicants to its student scholarship programs to complete an application for NOAA undergraduate programs. Part of the application package requires references (e.g., academic professors and advisors) to complete a NOAA student scholar reference form in support of the scholarship application. NOAA EPP student scholar alumni are also requested to provide information for NOAA internal tracking purposes. In addition, the collected student data supports NOAA EPP's program performance measures.

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Authorizing Statute(s): EO: EO 14035 Name/Subject of EO: Diversity, Equity, Inclusion, and Accessibility in the Federal Workforce
   PL: Pub.L. 108 - 447 902 Name of Law: Consolidated Appropriations Act
   PL: Pub.L. 110 - 69 4002 Name of Law: American COMPETES Act
   EO: EO 13985 Name/Subject of EO: Advancing Racial Equity and Support for Underserved Communities through the Federal Government
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 17271	03/28/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 43793	07/22/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 13

table that charts list of burden

IC Title	Form No.	Form Name
Hollings and EPP/MSI References
Alumni Update Form	N/A	Alumni Questionnaire and related correspondence
EPP/MSI GFP References
EPP/MSI Graduate Fellows Program (GFP) Application	N/A	EPP/MSI Graduate Fellowship Program Application
Hollings Prep Program (HPP) Applications	N/A	HPP Internship Application Form
Hollings Prep Program (HPP) Surveys	N/A, N/A, N/A, N/A	HPP Alumni Survey ,   HPP Intern Exit Survey ,   HPP Mentor Demographics Survey ,   HPP Mentor Exit Survey
Hollings and EPP/MSI USP Applicant Surveys	N/A	NOAA Undergraduate Scholarship Application Experience
Hollings and EPP/MSI USP Application	N/A	Undergraduate Scholarship Application
Hollings and EPP/MSI USP Mentor Surveys	N/A	Hollings & EPP/MSI Mentor Survey
Hollings and EPP/MSI USP Scholar Surveys	N/A, N/A	NOAA Undergraduate Scholarship Orientation Survey ,   Hollings Undergraduate Scholarship Exit Survey
Optional Demographic Data Collection	N/A	NOAA Research & Related Personal Data
Student & Performance Measures Tracking System (SPMTS) Form	N/A	Student Tracker Form
Student Scholarship Training Record Form	N/A	Student Training Record Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,124	3,108	0	2,010	6	0
Annual Time Burden (Hours)	11,917	11,129	0	787	1	0
Annual Cost Burden (Dollars)	75	50	0	25	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: One adjustment to the number of Alumni Update Form. Addition of 11 new collection instruments.

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Annual Cost to Federal Government: $50,728

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/22/2022

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