Data Security Requirements for Accessing Confidential Data

Forms and Documents

Document	Type	Status	Availability
ADDENDUM to ACCESS AGREEMENT	Form and Instruction	Modified	Repair queued
mou_extension_template	Form and Instruction	Modified	Repair queued
erssiteinspection	Form and Instruction	Modified	Repair queued
ersprojectagreement	Form and Instruction	Modified	Repair queued
ersmemorandumofunderstanding	Form and Instruction	Modified	Repair queued
ersconfidentialityagreement	Form and Instruction	Modified	Repair queued
cipseareview	Form and Instruction	Modified	Repair queued
amendmentnewcollaborators	Form and Instruction	Modified	Available
Amended project agreement	Form and Instruction	Modified	Repair queued
Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	Repair queued
Nonsub Change to Data Security Requirements for Accessing Confidential Data.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-21	Repair queued
Nonsub Change to Data Security Requirements for Accessing Confidential Data.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-21	Repair queued
0079 - ERS Data Security Requirements for Accessing Confidential Data - SSA - Sub Change - 2025.docx	Supporting Statement A	Uploaded 2025-12-02	Repair queued
0079 - ERS Data Security Requirements for Accessing Confidential Data - SSA - Sub Change - 2025.docx	Supporting Statement A	Uploaded 2025-12-02	Repair queued

IC Document Collections

IC ID	Collection	Type	Status	Form
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	ADDENDUM to ACCESS AGREEMENT
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	mou_extension_template
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	erssiteinspection
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	ersprojectagreement
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	ersmemorandumofunderstanding
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	ersconfidentialityagreement
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	cipseareview
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	amendmentnewcollaborators
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified	Amended project agreement
259998	Data Security Requirements for Accessing Confidential Data	Form and Instruction	Modified

ICR Details

OMB Control No: 0536-0079	ICR Reference No: 202512-0536-001
Status: Active	Previous ICR Reference No: 202405-0536-003
Agency/Subagency: USDA/ERS	Agency Tracking No:
Title: Data Security Requirements for Accessing Confidential Data
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/06/2026
Retrieve Notice of Action (NOA)	Date Received in OIRA: 12/04/2025
Terms of Clearance: The update to permissions for the SAP process is approved.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2027	12 Months From Approved	06/30/2026
Responses	20	0	160
Time Burden (Hours)	96	0	96
Cost Burden (Dollars)	0	0	0

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Abstract: When an application for confidential data is approved through the SAP Portal, ERS will collect information to fulfill its data security requirements. This is a required step before providing the individual with access to restricted use microdata for the purpose of evidence building. ERS’s data security agreements and other paperwork, along with the corresponding security protocols, allow ERS to maintain careful controls on confidentiality and privacy, as required by law. ERS’s collection of data security information will occur outside of the SAP Portal.

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Authorizing Statute(s): US Code: 44 USC 3583 Name of Law: Foundations for Evidence-Based Policymaking Act of 2018
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 78913	12/23/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 55845	12/04/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Data Security Requirements for Accessing Confidential Data	NA, NA, NA, NA, NA, NA, NA, NA, NA	Amended project agreement ,   amendmentnewcollaborators ,   cipseareview ,   ersconfidentialityagreement ,   ersmemorandumofunderstanding ,   ersprojectagreement ,   erssiteinspection ,   mou_extension_template ,   ADDENDUM to ACCESS AGREEMENT

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20	160	0	-140	0	0
Annual Time Burden (Hours)	96	96	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $23,356

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/04/2025

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