Federal Supply Schedule Pricing Disclosures and Sales Reporting; GSAR Sections Affected: 515.408, 538.273, 552.238-80, 552.238-81, 552.238-83, 552.238-120

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
3090-0235 ICR Supporting Statement (FY25).docx	Supporting Statement A	Uploaded 2025-12-17	Repair queued
3090-0235 ICR Supporting Statement (FY25).docx	Supporting Statement A	Uploaded 2025-12-17	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
32431	Federal Supply Schedules		Modified

ICR Details

OMB Control No: 3090-0235	ICR Reference No: 202512-3090-004
Status: Active	Previous ICR Reference No: 202211-3090-003
Agency/Subagency: GSA	Agency Tracking No:
Title: Federal Supply Schedule Pricing Disclosures and Sales Reporting; GSAR Sections Affected: 515.408, 538.273, 552.238-80, 552.238-81, 552.238-83, 552.238-120
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/10/2026
Retrieve Notice of Action (NOA)	Date Received in OIRA: 12/17/2025
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2029	36 Months From Approved	02/28/2026
Responses	30,684	0	46,950
Time Burden (Hours)	935,663	0	1,452,326
Cost Burden (Dollars)	84,629,234	0	117,802,198

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Abstract: The below represents the pricing disclosures and sales reporting requirements currently codified in the GSAR covered by this information collection. a. Solicitation requirements. ● GSAR 515.408(b) prescribes the commercial sales practices format that applicable FSS offerors are to complete when submitting their offer. ● GSAR 515.408(c) prescribes the instructions for completing the commercial sales practices format prescribed in 515.408(b). FSS offerors are required to submit the information required in GSAR 515.408(b) as part of their offer. b. Clause requirements. ● Clause prescription. GSAR section 538.273 includes the prescription for the following GSAR clauses: 552.238-80; 552.238-81; 552.238-83; and 552.238-85. ● Clauses. The GSAR clauses covered by this information collection apply to contractors that hold a FSS contract that are subject to certain pricing disclosures and sales reporting requirements (e.g., sometimes referred to as non-TDR contracts). These GSAR clauses require contractors to submit information, as necessary, as part of contract performance. The following is the information requested per clause: ○ Basic version of GSAR clause 552.238-80, Industrial Funding Fee and Sales Reporting. The basic version of this clause requires contractors to report once a quarter contract sales as well as to remit the Industrial Funding Fee (IFF) due to GSA. Sales reporting includes reporting any instances where “zero” sales occurred during the reporting period as well. ○ Basic version of GSAR clause 552.238-81, Price Reductions. The basic version of this clause requires a contractor to notify the FSS contracting officer of all price reductions to the customer (or category of customers) that was the basis of award. The contractor's report shall include an explanation of the conditions under which the reductions were made. The basic version of this clause also allows the contractor to offer the FSS contracting officer a voluntary Governmentwide price reduction at any time during the contract period. ○ 552.238-83, Examination of Records by GSA. This clause requires contractors (regardless if TDR requirements apply or not) to maintain certain records and to ensure the Administrator of General Services or any duly authorized representative have to and the right to examine any books, documents, papers and records of the contractor involving transactions related to this contract for overbillings, billing errors, compliance with GSAR clauses 552.238-81 and 552.238-80. ○ 552.238-85, Contractor’s Billing Responsibilities. The clause allows a contractor to authorize their dealer(s) to bill ordering activities and accept payment on behalf of the contractor (regardless if TDR requirements apply or not). In this case, the contractor and dealer must enter into an agreement that includes, but not limited to, the dealer agreeing to maintain certain records on sales under the contractor’s FSS contract. This record keeping requirement does not add any additional burden to what is already captured by GSAR clause 552.238-80. ○ 552.238-120, Economic Price Adjustment—Federal Supply Schedule Contracts. This clause allows contractors (regardless if TDR requirements apply or not) to request economic price adjustments during contract performance. Contractors requesting price adjustment must submit requests that fully conform to the requirements of the economic price adjustment method and include sufficient information to support the request.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 47307	10/01/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 58559	12/17/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Federal Supply Schedules

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,684	46,950	0	-16,266	0	0
Annual Time Burden (Hours)	935,663	1,452,326	0	-516,663	0	0
Annual Cost Burden (Dollars)	84,629,234	117,802,198	0	-33,172,964	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: The majority of changes are a result of using current information and accounting for the transition to TDR during Year 1 of the renewal of this information collection. For Item 12, an updated estimated cost per hour (i.e., hourly rate) for GS-14, Step 5 employee was used. The previous extension used OPM’s Salary Table from 2022, whereas this extension is using OPM’s Salary Table Effective January 2025. For Items 12 and 14, an updated estimated cost per hour (i.e., hourly rate) for GS-12, Step 5 employee was used. The previous extension used OPM’s Salary Table from 2022, whereas this extension is using OPM’s Salary Table Effective January 2025.

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Annual Cost to Federal Government: $4,341,231

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/17/2025

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