[PHIC] Fellowship Management System

Forms and Documents

Document Name	Status

No forms / supporting documents in this ICR. Check IC Document Collections.

IC Document Collections

IC ID	Document Title	Status
239669	Activity Tracking Form and Instruction	Modified
239668	Reference Letters for Fellowship Applicants Form and Instruction	Modified
232804	FMS Application Writing Samples (Subset Applicants) Form and Instruction	Modified
214088	Host Site Module Form and Instruction	Modified
214087	FMS Alumni Directory Form and Instruction	Removed
214086	Fellowship Applicants Form and Instruction	Modified

ICR Details

OMB Control No: 0920-0765	ICR Reference No: 202602-0920-012
Status: Received in OIRA	Previous ICR Reference No: 202601-0920-003
Agency/Subagency: HHS/CDC	Agency Tracking No: 0920-26-0102
Title: [PHIC] Fellowship Management System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 03/09/2026

	Requested	Previously Approved
Expiration Date	36 Months From Approved	03/31/2026
Responses	8,480	18,212
Time Burden (Hours)	12,555	13,477
Cost Burden (Dollars)	0	1,531,249

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Abstract: The Centers for Disease Control and Prevention (CDC) uses Fellowship Management System (FMS) to collect, process, and manage data from nonfederal applicants seeking training or public health support services through CDC fellowships. FMS is used to electronically submit fellowship applications, submit fellowship host site proposals, track fellows’ activities during their fellowships, and maintain fellowship alumni directories online. FMS is a key tool in CDC’s efforts to maintain and develop a robust public health workforce. This Revision Request proposes significant streamlining of the fellowship management functions housed within FMS and makes updates to the burden estimates.

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Authorizing Statute(s): US Code: 42 USC 301 Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 56153	12/05/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 11316	03/09/2026
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Activity Tracking	n/a	FMS Activity Tracking Module
FMS Alumni Directory	None	FMS Alumni Tracking Module Draft
FMS Application Writing Samples (Subset Applicants)	n/a	FMS Application Module
Fellowship Applicants	n/a	FMS Application Module
Host Site Module	n/a	FMS Host Site Module
Reference Letters for Fellowship Applicants	n/a	Reference Letter

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	8,480	18,212	0	-9,732	0	0
Annual Time Burden (Hours)	12,555	13,477	0	-922	0	0
Annual Cost Burden (Dollars)	0	1,531,249	0	-1,531,249	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The changes in burden are due to adjustments to estimates and removal of a collection instrument.

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Annual Cost to Federal Government: $2,398,500

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/09/2026

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