Exchange Employee Travel Files

Forms and Documents

Document	Type	Status	Availability
0702-0131_SSA_4.30.2026.docx	Supporting Statement A	Uploaded 2026-04-30	Available
DRAFT SORN - AAFES 0401.04 - Personnel Systems.docx	Supplementary Document	Uploaded 2026-04-30	Available
0702-0131_SSNJ Memo_4.5.2025.pdf	Supplementary Document	Uploaded 2026-04-30	Available
PIA - Exchange Personnel Systems.pdf	Supplementary Document	Uploaded 2026-04-30	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
219107	HR Relocation Request Templates	Other-On Line System	Modified

ICR Details

OMB Control No: 0702-0131	ICR Reference No: 202604-0702-002
Status: Received in OIRA	Previous ICR Reference No: 202202-0702-002
Agency/Subagency: DOD/DOA	Agency Tracking No:
Title: Exchange Employee Travel Files
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/01/2026

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	250	0
Time Burden (Hours)	125	0
Cost Burden (Dollars)	6,274	0

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Abstract: The Army and Air Force Exchange Service (Exchange) collects information from employees and their dependents who are relocating for official travel. This information is used to determine travel eligibility, issue official orders, and process any expense reimbursements. The collection is necessary for the Exchange to manage and support employee relocations.

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Authorizing Statute(s): US Code: 10 USC 7013 Name of Law: Secretary of the Army
   US Code: 10 USC 8013 Name of Law: Secretary of the Air Force
   EO: EO 9397 Name/Subject of EO: (SSN)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 57038	12/09/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 23248	04/30/2026
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
HR Relocation Request Templates

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	250	0	0	250	0	0
Annual Time Burden (Hours)	125	0	0	125	0	0
Annual Cost Burden (Dollars)	6,274	0	0	6,274	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a reinstatement without change to a previously approved collection. The only change in burden is the result of an estimated increase in respondent hourly wage. The estimated response time and number of responses has not changed.

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Annual Cost to Federal Government: $55,871

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/01/2026

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