Guidelines for Grants to States Program Five-Year Evaluation

Forms and Documents

Document	Type	Status	Availability
3137-0090 Burden Estimate 5Y Evaluation Guidelines 20260511.xlsx	Supplementary Document	Uploaded 2026-05-14	Available
IMLS G2S Five-Year Evaluation Part A 20220911.docx	Supplementary Document	Uploaded 2026-05-14	Available
IMLS 5YG OMB Supporting Statement Part A 2019-04-17.docx	Supplementary Document	Uploaded 2022-09-16	Available
G2S Justification for Nonsubstantive Change 20220506.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2022-05-09	Available
3137-0090 Five-Year Evaluation Guidelines Part A final 20260513.docx	Supporting Statement A	Uploaded 2026-05-14	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
280429	Grants to States Five-Year Evaluation Guidelines	Instruction	New

ICR Details

OMB Control No: 3137-0090	ICR Reference No: 202605-3137-002
Status: Received in OIRA	Previous ICR Reference No: 202209-3137-001
Agency/Subagency: IMLS	Agency Tracking No:
Title: Guidelines for Grants to States Program Five-Year Evaluation
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/14/2026

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	59	0
Time Burden (Hours)	1,062	0
Cost Burden (Dollars)	35,322	0

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Abstract: The Institute of Museum and Library Services (IMLS) requests approval of a renewal of the three-year clearance for the agency’s information collection requests for the Guidelines for IMLS Grants to States Five-Year Evaluation under the Paperwork Reduction Act (PRA). Each State Library Administrative Agency (SLAA) is required, under 20 U.S.C. § 9101 et seq. (in particular 20 U.S.C. § 9134), to submit a plan that details library services goals for a five-year period, along with associated certifications. IMLS authorizing legislation (20 U.S.C. § 9134) directs SLAAs to “independently evaluate, and report to the Director regarding, the activities assisted under this subchapter, prior to the end of the Five-Year Plan.” This evaluation provides SLAAs an opportunity to measure progress toward meeting the goals set forth in their approved Five-Year Plans, along with a framework to synthesize information across all state reports to facilitate telling a national story. These guidelines were last approved by the Office of Management and Budget (OMB) in 2022 and received a three-year extension of the expiration date to November 30, 2025. We are submitting them for renewal now with minor updates intended to increase efficiencies of the data collection and minimize confusion around reporting requirements. These changes are based on feedback from SLAAs and their independent evaluators received during the most recent evaluation reporting submissions.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 11339	03/09/2026
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 27372	05/14/2026
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Grants to States Five-Year Evaluation Guidelines

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	59	0	0	0	0	59
Annual Time Burden (Hours)	1,062	0	0	0	0	1,062
Annual Cost Burden (Dollars)	35,322	0	0	2,549	0	32,773

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $2,164

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/14/2026

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