National Survey of Health Information Exchange Organizations (HIO)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
RE_ Comments on OS-0955-0019, National Survey of Health Information Exchange Organizations (HIO).pdf	Public Comments	Uploaded 2026-04-20	Available
0955-0019 2027 HIO Survey Response to Public Comment from 60-day FRN.docx	Supplementary Document	Uploaded 2026-09-08	Available
RE_ Comments on OS-0955-0019, National Survey of Health Information Exchange Organizations (HIO).pdf	Supplementary Document	Uploaded 2026-09-08	Available
60-day FRN_2026-07642.pdf	Supplementary Document	Uploaded 2026-09-08	Available
30-day FRN_2026-18060.pdf	Supplementary Document	Uploaded 2026-09-08	Available
0955-0019 2027 HIO Survey Supporting Statement A.docx	Supporting Statement A	Uploaded 2026-09-08	Available
0955-0019 2027 HIO Survey Supporting Statement B.docx	Supporting Statement B	Uploaded 2026-09-08	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
282351	2027 Health Information Organization (HIO) Survey	Other-Survey	New
233372	National Survey of Health Information Exchange Organizations (HIO)	Other-Survey	Removed

ICR Details

OMB Control No: 0955-0019	ICR Reference No: 202609-0955-001
Status: Received in OIRA	Previous ICR Reference No: 202408-0955-001
Agency/Subagency: HHS/ONC	Agency Tracking No: OS-0955-000
Title: National Survey of Health Information Exchange Organizations (HIO)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/09/2026

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	10/31/2027
Responses	85	100
Time Burden (Hours)	85	75
Cost Burden (Dollars)	11,019	0

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Abstract: Electronic health information exchange (HIE) was one of three goals specified by Congress in the 2009 Health Information Technology for Economic and Clinical Health (HITECH) Act to ensure that the $30 billion federal investment in certified electronic health records (EHRs) resulted in higher-quality, lower-cost care. Subsequent legislation and regulations have continued to prioritize the sharing of data electronically across EHRs and other health information systems. Health information exchange organizations (HIOs) play a pivotal role facilitating health information exchange across disparate providers, labs, pharmacies, public health departments, and others. This information collection request will gather data from HIOs across the nation through the administration of a survey of HIOs to generate the most current national statistics and associated actionable insights to inform policy efforts. The timely collection of national data from our survey will assess current capabilities of HIOs to support effective electronic information sharing within the U.S. health care system. Since prior to HITECH there has been ongoing assessment of trends in the capabilities of HIOs to support clinical exchange through nationwide surveys of HIOs. These prior surveys and studies have collected data on organizational structure, financial viability, geographic coverage, scope of services, scope of participants, perceptions of information blocking, support for public health exchange, and participation in national networks and the Technical Exchange Framework and Common Agreement (TEFCA). Continuing the ongoing data collection will be useful to construct a current and comprehensive picture of HIOs’ role in facilitating exchange and ensuring rapid access to important health care data and information when it matters most, including vital data to address public health emergencies. The survey will collect data on HIO capabilities to support electronic health information exchange, their maturity, and challenges they face. There are five key areas that require assessment: (1) adoption of technical standards; (2) perceptions related to information blocking; (3) HIE coordination at the federal level; (4) public health data exchange; and (5) organizational demographics, including technical capabilities offered by HIOs and the challenges they face in supporting electronic health information exchange.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 21006	04/20/2026
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 170	09/03/2026
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
2027 Health Information Organization (HIO) Survey
National Survey of Health Information Exchange Organizations (HIO)

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	85	100	0	85	-100	0
Annual Time Burden (Hours)	85	75	0	85	-75	0
Annual Cost Burden (Dollars)	11,019	0	0	11,019	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: We will target sending the survey to approximately 100 key senior respondents from HIOs such as executive directors who will be knowledgeable about the topic areas covered in the survey. We assume an 85% response rate of 100 respondents. We updated the number of respondents based on the most recent available estimates, which reflects the consolidation of HIOs over time. The survey instrument was updated and requires similar response time as the previous instrument. The survey was pre-tested with a total of three separate respondents, from which we derived the 60-minute burden per respondent burden estimate.

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Annual Cost to Federal Government: $140,229

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/09/2026

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