Under IRS regulations, employers are
obligated to provide wage and tax data to the Social Security
Administration using Form W-2 or its electronic equivalent. As part
of this process, the employer must furnish the employee's name and
their Social Security number (SSN). The employee's name and SSN
must match SSA's records in order for the employee's earnings to be
properly posted to their Earnings Record, which is maintained by
SSA. In order to better assure that employers provide accurate name
and SSN data that match SSA's records, SSA offers several methods
for employers to verify the names and numbers of hired individuals.
SSA offers a free and secure Internet- based service, known as the
Social Security Number Verification Service (SSNVS), where the
employer can verify if the reported names and SSNs of their
employees matches SSA's records. SSA also offers a service,
Employee Verification Service (EVS), where employers can verify,
via cartridge, diskette, paper, and telephone if the reported name
and SSN of their employees matches SSA's records. Finally, through
our National 800 Number SSA is introducing an automated telephone
employee verification service (TNEV) that will ask callers for
pertinent information in order to first authenticate them and then
assist them with verifying an employee's SSN and name.
The burden estimates have
changed based on (1) historical evidence, (2) the inclusion of EVS
(OMB Control No. 0960-0669) under this clearance, (3) the addition
of the automated telephone process (TNEV) which will increase, and
(4) The inclusion of a one-time registration form for EVS.
Previously, we estimated the number of respondents for the
nationwide implementation of SSNVS with no historical data to
support the number of responses generated per year. Since 2005, we
have collected data which shows an estimated 60 responses annually
per user of the SSNVS system. While this is half the number
estimated in 2005 for the national implementation, it reflects a
more accurate estimate of the number of annual responses per
respondent. Also, the burden data for EVS has been increased to
show the current increase in annual responses per respondent from
12 to 16 per year. Finally, we are adding estimates for TNEV, which
is a new system that increases the public reporting burden.
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
Social Security Number Verification Service (SSNVS)
Addendum--0660F.doc
SSNVS Handbook.pdf
Social Security Number Verification Service (SSNVS)