Form CG-4602A OIL RECORD BOOK FOR SHIPS

Oil Record Book for Ships

CG-4602A_04-05_Oil_Record_Book-excerpt_

Oil Record Book for Ships

OMB: 1625-0009

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FORM APPROVED
OMB-1625-0009

______________________
OIL RECORD BOOK
FOR SHIPS
CHECK ONE:

This book is for Machinery Space Operations (Part I-All Ships)
This book is for Cargo/Ballast Operations (Part II-Oil Tankers)

Name of Ship:

Gross Tonnage:

Owner:

Period From:

To:

Official Number:

THIS BOOK MUST BE MAINTAINED ABOARD THE SHIP FOR AT LEAST THREE YEARS
FOLLOWING THE “TO” DATE LISTED ABOVE.
This record book is issued by the Secretary of Homeland Security and is distributed by the United States Coast Guard
to ships of American registry. It remains the property of the United States Government and each owner/operator is
responsible to maintain and surrender it in accordance with the Secretary's regulations. Note that the Oil Record
Book is o n e book with two parts; Machinery Space Operations is under Part I and Cargo/Ballast Operations is under
Part II.
An Oil Tanker of 150 gross tons or above must maintain Parts I and II of the Oil Record Book; Machinery Space
Operations (Part I), and Cargo/Ballast Operations (Part II). A ship of 400 gross tons or above, other than an oil
tanker, and any other ship required by 33 CFR Part 151 must maintain Machinery Space Operations (Part I) in the Oil
Record Book.
A non-tanker that carries more than 200 cubic meters of oil must fill in the Oil Record Book used for oil tankers.
(Reference: MARPOL 73/78, Regulation 2(2)).

An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control
number. The Coast Guard estimates that the average burden for this report is 2.5 minutes. You may submit comments concerning the accuracy of
this burden estimate or any suggestions for reducing the burden to COMDT (G-PCV), U.S. Coast Guard, Washington, DC 20593-0001 or Office of
Management and Budget, Paperwork Reduction Project (1625-0009), Washington, DC 20503.

DEPT. OF HOMELAND SECURITY, USCG, CG-4602A (Rev. 04-05)

SN 7530-01-GF3-0660

Extract of MARPOL 73/78 Regulations
MARPOL 73/78 Annex I: Chapter II, Regulation 9
(1) Subject to the provisions of Regulations 10 and 11 of this Annex and paragraph (2) of this Regulation, any
discharge into the sea of oil or oily mixtures from ships to which this Annex applies shall be prohibited except when
all the following conditions are satisfied:1
(a) for an oil tanker, except as provided for in sub-paragraph (b) of his paragraph:
(i) the tanker is not within a special area;
(ii) the tanker is more than 50 nautical miles from the nearest land;
(iii) the tanker is proceeding en route;
(iv) the instantaneous rate of discharge of oil content does not exceed 30 litres per nautical mile;
(v) the total quantity of oil discharged into the sea does not exceed for existing tankers 1/15,000 of the
total quantity of the particular cargo of which the residue formed a part, and for new tankers 1/30,000 of the
total quantity of the particular cargo of which the residue formed a part; and
(vi) the tanker has in operation, an oil discharge monitoring and control system and a slop tank arrangement as
required by Regulation 15 of this Annex; 2
(b) from a ship of 400 tons gross tonnage and above other than an oil tanker and from machinery space
bilges excluding cargo pump room bilges of an oil tanker unless mixed with oil cargo residue:
(i)
(ii)
(iii)
(iv)

the ship is not within a special area;
the ship is proceeding en route;
the oil content of the effluent without dilution does not exceed 15 parts per million;
the ship has in operation equipment as required by Regulation 16 of this Annex. 3

NOTES:
1
Regulation 10 is titled "Methods for the Prevention of Oil Pollution from Ships while operating in
Special Areas."
Regulation 11 is titled "Exceptions."
2
Regulation 15 is titled "Retention of Oil on Board."
3
Regulation 16 is titled "Oil Discharge Monitoring and Control System and Oil Filtering Equipment."

OIL RECORD BOOK ENTRY REQUIREMENTS
MARPOL 73/78 Annex I: Chapter II, Regulation 20
(1) Every oil tanker of 150 tons gross tonnage and above and every ship of 400 gross tons and above other than an
oil tanker shall be provided with an Oil Record Book Part I (Machinery Space Operations). Every oil tanker of 150
tons gross tonnage and above shall also be provided with an Oil Record Book Part II (Cargo/Ballast Operations). The
Oil Record Book(s), whether as a part of the ship's official log book or otherwise, shall be in the Form(s) specified in
Appendix III to this Annex.
(2) The Oil Record Book shall be completed on each occasion, on a tank to tank basis if appropriate, whenever any of
the following operations take place in the ship:
(a) for machinery space operations (all ships):
(i)
(ii)
(iii)
(iv)

ballasting or cleaning of oil fuel tanks;
discharge of dirty ballast or cleaning water from tanks referred to under (i) of the sub-paragraph;
disposal of oily residues (sludge);
discharge overboard or disposal otherwise of bilge water which has accumulated in machinery spaces;

(b) for cargo/ballast operations (oil tankers):
(i) loading of oil cargo;
(ii) internal transfer of oil cargo during voyage;
(iii) unloading of oil cargo;
(iv) ballasting of cargo tanks and dedicated clean ballast tanks;
(v) cleaning of cargo tanks including crude oil washing;
(vi) discharge of ballast except from segregated ballast tanks;
(vii) discharge of water from slop tanks;
(viii)closing of all applicable valves or similar devices after slop tank discharge operations;
(ix) closing of valves necessary for isolation of dedicated clean ballast tanks from cargo and stripping lines
after slop tank discharge operations;
(x) disposal of residues.
(3) In the event of such discharge of oil or oily mixture as is referred to in Regulation 11 of this Annex or in the event of
accidental or other exceptional discharge of oil not excepted by that Regulation, a statement shall be made in the Oil
Record Book of the circumstances of, and the reasons for, the discharge.
(4) Each operation described in paragraph (2) of this Regulation shall be fully recorded without delay in the Oil Record
Book so that all the entries in the book appropriate to that operation are completed. Each completed operation shall
be signed by the officer or officers in charge of the operations concerned and each completed page shall be signed
by the master of the ship. The entries in the Oil Record Book shall be in an official language of the State whose flag
the ship is entitled to fly, and, for ships holding an International Oil Pollution Prevention Certificate, in English or
French. The entries in an official national language of the State whose flag the ship is entitled to fly shall prevail in
case of a dispute or discrepancy.
(5) The Oil Record Book shall be kept in such a place as to be readily available for inspection at all reasonable times
and, except in the case of unmanned ships under tow, shall be kept on board the ship. It shall be preserved on board
the ship for a period of three years after the last entry has been made.
(6) The competent authority of the Government of a Party to the Convention may inspect the Oil Record Book on
board any ship to which this Annex applies while the ship is in its port or offshore terminals and may make a copy of
any entry in that book and may require the Master of the ship to certify that the copy is a true copy of such entry. Any
copy so made which has been certified by the Master of the ship as a true copy of an entry in the ship's Oil Record
Book shall be made admissible in any judicial proceedings as evidence of the facts stated in the entry. The inspection
of an Oil Record Book and the taking of a certified copy by the competent authority under this paragraph shall be
performed as expeditiously as possible without causing the ship to be unduly delayed.

OIL RECORD BOOK PART I-MACHINERY SPACE
OPERATIONS
INSTRUCTIONS FOR ALL SHIPS*
The following pages of this section show a comprehensive list of items of machinery space operations which are,
when appropriate, to be recorded in the Oil Record Book in accordance with Regulation 20 of Annex I of the
International Convention for the Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating
thereto (MARPOL 73/78). The items are grouped into operational sections, each of which is denoted by a letter code.
ENTRIES
When making entries in the Oil Record Book, the date, operation code and item number shall be inserted in the
appropriate columns and the required particulars shall be recorded chronologically in the blank spaces.
SIGNATURES
Each completed operation shall be signed for and dated by the officer or officers in charge. Each completed page
shall be signed by the master of the ship.
QUANTITIES
The Oil Record Book contains many references to oil quantity. The limited accuracy of tank measurement devices,
temperature variations and clingage will affect the accuracy of these readings. The entries in the Oil Record Book
should be considered accordingly.
All quantities should be consistently recorded throughout the Oil Record Book as cubic meters, gallons, or barrels.
*NOTE: Oil Record Book Part I is provided to every oil tanker of 150 tons gross tonnage
and above and every ship of 400 tons gross tonnage and above, other than oil tankers, to
record relevant machinery space operations. For oil tankers, Oil Record Book Part II is
also provided to record relevant cargo/ballast operations.

CODE AND ITEM NUMBER TO BE RECORDED FOR ALL
SHIPS 400 GROSS TONS AND ABOVE
(A) BALLASTING OR CLEANING OF OIL FUEL TANKS
1. Identity of tank(s) ballasted.
2. Whether cleaned since they last contained oil and, if not, type of oil previously carried.
3. Cleaning process:
.1 Position of ship and time at start and completion of cleaning;
.2 Identify tank(s) in which one or another method has been employed (rinsing through, steaming, cleaning
with chemicals; type and quantity of chemicals used);
.3 Identify tank(s) into which cleaning water was transferred.
4. Ballasting:
.1 Position of ship and time at start and end of ballasting;
.2 Quantity of ballast if tanks are not cleaned;

(B) DISCHARGE OF DIRTY BALLAST OR CLEANING WATER FROM OIL FUEL TANKS REFERRED
TO UNDER SECTION (A)
5.
6.
7.
8.
9.

Identity of tank(s).
Position of ship at start of discharge.
Position of ship on completion of discharge.
Ship’s speed(s) during discharge.
Method of discharge:
.1 Through 15 PPM equipment;

.2 To reception facility.
10. Quantity discharged.

(C) COLLECTION AND DISPOSAL OF OIL RESIDUES (SLUDGE)
11. Collection of oil residues
Quantity of oil residues (sludge) retained on board at the end of a voyage, but not more frequently than once
a week. When ships are on short voyages, the quantity should be recorded weekly. 1
.1 Separated sludge (sludge resulting from purification of fuel and lubricating oils) and other residues, if
applicable:
- identity of tank(s)..................................
- capacity of tank(s)................................ m3
- total quantity of retention ..................... m3
.2 Other residues (such as oil residues resulting from drainages, leakages, exhausted oil,
etc., in the machinery spaces), if applicable due to tank arrangement in addition to .1:
- identity of tank(s)..................................
- capacity of tank(s)................................ m3
- total quantity of retention ..................... m3
12. Methods of disposal of residue:
State quantity of oil residues disposed of, the tank(s) emptied and the quantity of the
contents retained:
.1 To reception facilities (identify port); 2
.2 Transferred to another (other) tank(s) (indicate tank(s) and the total content of tank(s));
.3 Incinerated (indicate total time of operation);
.4 Other method (state which).

(D) NON-AUTOMATIC DISCHARGE OVERBOARD OR DISPOSAL OTHERWISE OF BILGE WATER
WHICH HAS ACCUMULATED IN MACHINERY SPACES
13. Quantity discharged or disposed of.
14. Time of discharge or disposal (start and stop).
15. Method of discharge or disposal:
.1 Through 15 PPM equipment (state position at start and end);
.2 To reception facilities (identify port); 2
.3 Transfer to slop or holding tank (indicate tank(s); state quantity transferred and the
total quantity retained in tanks(s)).

(E) AUTOMATIC DISCHARGE OVERBOARD OR DISPOSAL OTHERWISE OF BILGE WATER WHICH
HAS ACCUMULATED IN MACHINERY SPACES
16. Time and position of ship at which the system has been put into automatic mode of
operation for discharge overboard.
17. Time when the system has been put into automatic mode of operation for transfer of bilge water to holding
tank (identify tank).
18. Time when the system has been put to manual operation.
19. Method of discharge overboard:
.1 Through 15 PPM equipment.

NOTES:
1
Only in tanks listed in item 3 of Form A and B of the Supplement to the IOPP Certificate.
2
Ships' master should obtain from the operator of the reception facilities which include
barges and tank trucks a receipt or certificate detailing the quantity of tank washings, dirty
ballast, residues or oily mixtures transferred, together with the time and date of the transfer.
This receipt or certificate, if attached to the Oil Record Book, may aid the master of the ship
in proving that the ship was not involved in an alleged pollution incident. This receipt or
certificate should be kept together with the Oil Record Book.

(F) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM
20. Time of system failure.
21. Time when system has been made operational.
22. Reasons for failure.

(G) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL
23.
24.
25.
26.

Time of occurrence.
Place or position of ship at time of occurrence.
Approximate quantity and type of oil.
Circumstances of discharge or escape, the reasons therefore and general remarks.

(H) BUNKERING OF FUEL OR BULK LUBRICATING OIL
27. Bunkering
.1 Place of bunkering;
.2 Time of bunkering;
.3 Type and quantity of fuel oil and identity of tank(s) (state quantity added and total
total content of tank(s)).
.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added and
total content of tank(s)).

(I) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

EXAMPLES
M/V NOT AN OIL TANKER
413567_________________

Name of Ship
Official Number

MACHINERY SPACE OPERATIONS

CARGO/BALLAST OPERATIONS (Oil Tanker) /

Date

Code

Item

10/07/2005 A
A
A

1
2
3.1

A
A
A

3.2
3.3
4.1

Record of Operations/signature of officers in charge

EXAMPLE: BALLASTING/CLEANING FUEL
TANKS
No. 5 DB Port and Stbd
Yes
49°56’ N x 30°00’W - Start 1605
50°00’ N x 29°58’W – Stop 1730
No. 5 DB Port and Stbd, Rinsing through
Collecting tank
Start ballast 50°00’ N x 29°58’W at 1730
End ballast 50°04’ N x 29°56’W at 2357
J. Brennan
EXAMPLE: VOYAGE/WEEKLY SLUDGE REPORT

10/11/2005 C

11.1

Max. Cap
R.O.B
3
Sludge Tank #6
67.4m
21.7m 3
Sludge Tank #12
5m3
4.4m 3
Total Retained on Board
26.1m 3
M.A. Carroll
EXAMPLE: SLUDGE REPORT

11/10/2005 C

12.1

Providence, RI- Landed 3 drums with
a total of .5m 3 Sludge from manual tank
cleaning of #4 Collection tank.
R.O.B 00.00 m 3
M. Walter

_John Cate_______
Signature of Master

EXAMPLES
M/V NOT AN OIL TANKER
413567_________________

Name of Ship
Official Number

MACHINERY SPACE OPERATIONS

CARGO/BALLAST OPERATIONS (Oil Tanker) /

Date

Code

Item

Record of Operations/signature of officers in charge

EXAMPLE: BILGE WATER DISPOSAL # 1
05/06/2005 D
D
D

13
14
15.3

14 m 3 bilge water
Start 1000 - Stop 1200
To collecting tank, 14 m3 transferred,
30 m 3 retained in tank.
Z.L. Hughes
EXAMPLE: BILGE WATER DISPOSAL # 2

05/06/2005 D
D
D

13
14
15.1

14 m 3 bilge water
Start 0000- Stop 0300
50°00’ N x 29°58’W - Start
49°56’ N x 30°00’W - Stop
K. Brennan
EXAMPLE: FAILURE OF MONITORING/CONTROL

05/06/2005 F
F
F

20
21
22

Stop due to failure 1000
Item repaired, Started 1130
Recirculation valve opening prematurely,
Cleaned lens; all in apparent good order.
L. Kowalz
EXAMPLE: BUNKERING

05/17/2005 H
H
H

_John

27.1
27.2
27.3

Boston, Mass. USA
Start 0910 - Stop 1235
Bunkered 600 m 3 Fuel oil IFO 380 as
follows:
F.O. Tank #4 Added 50m 3 R.O.B. 220 m 3
F.O. Tank #5 Added 210m 3 R.O.B. 230 m 3
F.O. Tank #6 Added 34m 3 R.O.B. 402 m 3
M. Broughton

Cate________
7

Signature of Master

OIL RECORD BOOK PART II-CARGO/BALLAST
OPERATIONS
ADDITIONAL INSTRUCTIONS FOR OIL TANKERS*
The following pages of this section show a comprehensive list of items of cargo and ballast operations which are,
when appropriate, to be recorded in the Oil Record Book in accordance with Regulation 20 of Annex I of the
International Convention for the Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating
thereto (MARPOL 73/78). The items are grouped into operational sections, each of which is denoted by a letter.
ENTRIES
When making entries in the Oil Record Book, the date, operation code and item number shall be inserted in the
appropriate columns and the required particulars shall be recorded chronologically in the blank spaces.
SIGNATURES
Each completed operation shall be signed for and dated by the officer or officers in charge. Each completed page
shall be signed by the master of the ship. In respect of the oil tankers engaged in specific trades in accordance with
Regulation 13C of Annex I of MARPOL 73/78, appropriate entry in the Oil Record Book shall be endorsed by
competent Port State authority.
QUANTITIES
The Oil Record Book contains many references to oil quantity. The limited accuracy of tank measurement devices,
temperature variations and clingage will affect the accuracy of these readings. The entries in the Oil Record Book
should be considered accordingly.
All quantities should be consistently recorded throughout the Oil Record Book as cubic meters, gallons, or barrels.
*NOTE: Every oil tanker of 150 tons gross tonnage and above shall be provided with Oil
Record Book Part II to record relevant cargo/ballast operations. Such a tanker is also
provided with Oil Record Book Part I to record relevant machinery space operations.

CODE AND ITEM NUMBER TO BE RECORDED FOR TANKERS
(A) LOADING OF OIL CARGO
1. Place of loading.
2. Type of oil loaded and identity of tank(s).
3. Total quantity of oil loaded (state quantity added and the total content of tank(s)).

(B) INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE
4. Identity of tank(s)
.1 From:
.2 To: (state quantity transferred and total quantity of tank(s)).
5. Was (were) tank(s) in 4.1 emptied? (If not, state the quantity retained).

(C) UNLOADING OF OIL CARGO
6. Place of unloading.
7. Identity of tank(s) unloaded.
8. Was (were) tank(s) emptied? (If not, state quantity retained).

(D) CRUDE OIL WASHING (COW TANKERS ONLY)
(To be completed for each tank being crude oil washed)
9. Port where crude oil washing is carried out or ship's position if carried out between two
discharge ports.
10. Identity of tank(s) washed. 1
11. Number of machines in use.
12. Time of start of washing.
13. Washing pattern employed. 2
14. Washing line pressure.
15. Time completed or stopped washing.
16. State method of establishing that tank(s) was (were) dry.
17. Remarks. 3

(E) BALLASTING OF CARGO TANKS
18. Position of ship at start and end of ballasting.
19. Ballasting process:
.1 Identity of tank(s) ballasted;
.2 Time of start and end;
.3 Quantity of ballast received. Indicate total quantity of ballast for each tank involved
in the operation.

(F) BALLASTING OF DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY)
20. Identity of tank(s) ballasted.
21. Position of ship when water intended for flushing, or port ballast is taken into dedicated
clean ballast tank(s).
22. Position of ship when pump(s) and lines are flushed to slop tank.
23. Quantity of oily water which, after line flushing, is transferred to the slop tank(s) or cargo
tank(s) in which slop is preliminarily stored (identify tank(s)). State the total quantity.
24. Position of ship when additional ballast water is taken into dedicated clean ballast tank(s)
25. Time and position of ship when valves separating the dedicated clean ballast tanks from
cargo and stripping lines were closed.
26. Quantity of clean ballast taken on board.

(G) CLEANING OF CARGO TANKS
27.
28.
29.
30.
31.

Identity of tank(s) cleaned.
Port or ship's position.
Duration of cleaning.
Method of cleaning. 4
Tank washings transferred to:
.1 Reception facilities (state port and quantity); 5
.2 Slop tank(s) or cargo tank(s) designated as slop tank(s) (Identity of tank(s); state
quantity transferred and total quantity).

NOTES:
1
When an individual tank has more machines than can be operated simultaneously, as described in the
Operations and Equipment Manual, then the section being crude oil washed should be identified, e.g. No. 2 center,
forward section.
2
In accordance with the Operations and Equipment Manual, enter whether single-stage or multi-stage method of
washing is employed. If multi-stage method is used, give the vertical arc covered by the machines and the number
of times that arc is covered for that particular stage of the program.
3
If the methods given in the Operations and Equipment Manual are not followed, give the reasons under Remarks.
4
This includes hand hosing, machine washing and/or chemical cleaning. Where chemically cleaned, state the
chemical concerned and amount used.
5
Ships' masters should obtain from the operator of the reception facilities which include barges and tank trucks
a receipt or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred,
together with the time and date of the transfer. This receipt or certificate, if attached to the Oil Record Book, may
aid the master of the ship in proving that this ship was not involved in an alleged pollution incident. The receipt
or certificate should be kept together with the Oil Record Book.

(H) DISCHARGE OF DIRTY BALLAST
32.
33.
34.
35.
36.
37.
38.

Identity of tank(s).
Position of ship at start of discharge into the sea.
Position of ship on completion of discharge into the sea.
Quantity discharged into the sea.
Ship's speed(s) during discharge.
Was the discharge monitoring and control system in operation during the discharge?
Was a regular check kept on the effluent and the surface of the water in the locality of
the discharge?
39. Quantity of oily water transferred to slop tank(s) (identify slop tank (s); state total
quantity).
40. Discharge to shore reception facilities (identify port and quantity
involved). 5

(I) DISCHARGE OF WATER FROM SLOP TANKS INTO THE SEA
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.

Identify slop tank(s).
Time of settling from last entry of residues, or,
Time of settling from last discharge.
Time and position of ship at start of discharge.
Ullage of total contents at start of discharge.
Ullage of oil/water interface at start of discharge.
Bulk quantity discharged and rate of discharge (amount discharged using the main cargo pump).
Final quantity discharged and rate of discharge (amount discharged using the stripping pump).
Time and position of ship on completion of discharge.
Was the discharge monitoring and control system in operation during the
discharge?
Ullage of oil/water interface on completion of discharge.
Ship's speed(s) during discharge.
Was a regular check kept on the effluent and the surface of the water in the
locality of the discharge?
Confirm that all applicable valves in the ship's piping system have been closed
on completion of discharge from the slop tanks.

(J) DISPOSAL OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT WITH
55. Identity of tank(s).
56. Quantity disposed of from each tank. (State the quantity retained).
57. Method of disposal:
.1 To reception facilities (identify port and quantity involved); 5
.2 Mixed with cargo (State quantity);
.3 Transferred to (an)other tank(s) (identify tank(s)); state quantity transferred
and total quantity in tank(s);
.4 Other method (state which); state quantity disposed of.

NOTES:
5
Ships' masters should obtain from the operator of the reception facilities which include barges
and tank trucks a receipt or certificate detailing the quantity of tank washings, dirty ballast,
residues or oily mixtures transferred, together with the time and date of the transfer. This receipt
or certificate, if attached to the Oil Record Book, may aid the master of the ship in proving that
this ship was not involved in an alleged pollution incident. The receipt or certificate should be
kept together with the Oil Record Book.

(K) DISCHARGE OF CLEAN BALLAST CONTAINED IN CARGO TANKS
58.
59.
60.
61.
62.

Position of Ship at start of discharge of clean ballast.
Identity of tank(s) discharged.
Was (were) the tank(s) empty on completion?
Position of ship on completion if different from 58.
Was a regular check kept on the effluent and the surface of the water in the locality of the
discharge?

(L) DISCHARGE OF BALLAST FROM DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY)
63.
64.
65.
66.

Identity of tank(s) discharged.
Time and position of ship at start discharge of clean ballast into the sea.
Time and position of ship on completion of discharge into the sea.
Quantity discharged:
.1 Into the sea; or
.2 To reception facility (identify port).
67. Was there any indication of oil contamination of the ballast water before or
during the discharge into the sea?
68. Was the discharge monitored by an oil content meter?
69. Time and position of ship when valves separating dedicated clean ballast tanks from
the cargo and stripping lines were closed on completion of deballasting.

(M) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM
70. Time of system failure.
71. Time when system has been made operational.
72. Reasons for failure.

(N) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL
73. Time of occurrence.
74. Port or ship’s position at time of occurrence.
75. Approximate quantity and type of oil.
76. Circumstances of discharge or escape, the reasons therefore and general remarks.

(O) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

ADDITIONAL CODES FOR TANKERS ENGAGED IN SPECIFIC TRADES
(P) LOADING OF BALLAST WATER
77.
78.
79.
80.

Identity of tank(s) ballasted.
Position of ship when ballasted.
Total quantity of ballast loaded in cubic meters.
Remarks.

(Q) REALLOCATION OF BALLAST WATER WITHIN THE SHIP
81. Reasons for reallocation.
(R) BALLAST WATER DISCHARGE TO RECEPTION FACILITY
82. Port(s) where ballast water was discharged.
83. Name or designation of reception facility.
84. Total quantity of ballast water discharged in cubic meters.

85. Date, signature and stamp of port authority official.

EXAMPLES
M/V OIL TANKER
703393_________

Name of Ship
Official Number
CARGO/BALLAST OPERATIONS

Date

Code

Item

/ MACHINERY SPACE OPERATIONS (All Ships)

Record of Operations/signature of officers in charge

EXAMPLE: LOADING CARGO
3/2/2005

A
A
A

1
2
3

Port Shaw, California
Heavy fuel oil 1-5 C, 1-5 STBD, and 1-5 P
238 m 3 loaded, 1010 m 3 Total aboard.
N. Ely
EXAMPLE: INTERNAL TRANSFER OF CARGO

3/4/2005

B
B

4.1
4.2

2C
5C 70 m 3 transferred, 127m
total quantity.
No, 158 m 3 retained in 2C

S. Williams
EXAMPLE: UNLOADING CARGO
3/8/2005

C
C
C

6
7
8

Port Pine ,Texas
1C, 3C, and 5C
Yes
T. Colton

3/17/2005

EXAMPLE: BALLASTING CLEAN BALLAST TKS
F
F
F
F
F
F
F

20
21
22
23
24
25
26

#3 Port
49°56’ N
49°54’ N
77 m3
49°53’ N
49°52’ N
200 m3

x 30°00’W
x 30°00’W
x 30°00’W
x 29°58’W – 1730
S. Keep

Thomas Carroll________
Signature of Master

EXAMPLES
Name of Ship
Official Number
CARGO/BALLAST OPERATIONS

Date

Code

Item

M/V OIL TANKER
703393_________
/ MACHINERY SPACE OPERATIONS (All Ships)

Record of Operations/signature of officers in charge

EXAMPLE: CLEANING CARGO TANKS
3/29/2005 G
G
G
G
G

27
28
29
30
31.2

No. 5 port
Rodeo, California
3 Hours (1300-1600)
Machine wash
No. 1 Slop Tank, 7.9 m
87 m 3 total.

transferred,

S. Bliss
EXAMPLE: DISCHARGE OF WATER FROM SLOP
3/29/2005 I
I
I
I
I
I
I
I
I
I
I
I
I

41
42
44
45
46
47
48
49
50
51
52
53
54

No. 2 Slop Tank
36 Hours
1330 49°52’ N x 29°58’W
7 feet
15 feet
87 m 3 at 30 gallons per minute.
37 m 3 at 10 gallons per minute
1530 49°53’ N x 30°00’W
Yes
10 feet
22 knots
Yes
All piping secured.
W. Pynchon
EXAMPLE: RESIDUE DISPOSAL

4/27/2005 J
J

55
56

# 1 Slop Tank
65m3 discharged to reception facility,
OOm3 R.O.B.
Dave’s Oil Company, Rodeo, California.
B. Cooley

57.1

_Thomas Carroll__________
Signature of Master

LIST OF OILS* (Appendix I to Annex I of MARPOL 73/78
Asphalt Solutions:

Gasoline Blending Stocks:

Oils:

Gasolines:

Blending stocks
Roofers flux
Straight run residue

Alkylates - fuel
Reformates
Polymer - fuel

Clarified
Crude oil Mixtures containing crude oil
Diesel oil
Fuel oil No. 4
Fuel oil No. 5
Fuel oil No. 6
Residual Fuel oil
Road oil
Transformer oil
Aromatic oil (excluding vegetable oil)
Lubricating oils and Blending stocks
Mineral oil
Motor oil
Penetrating oil
Spindle oil
Turbine oil

Casinghead (natural)
Automotive
Aviation
Straight run
Fuel oil No. 1 (kerosene)
Fuel oil No. I-D
Fuel oil No. 2
Fuel oil No. 2-D

Jet Fuels:
JP - 1 (kerosene)
JP-3
JP-4
JP - 5(kerosene, heavy)
Turbo fuel
Kerosene
Mineral Spirit

Distillates:

Naptha:

Straight run
Flashed feed stocks

Solvent
Petroleum
Heartcut Distillate oil

Gas Oil:
Cracked

*This list of oils is not meant to be comprehensive, but suggest the most common types of oil carried.

COMMON METRIC AND UNITED STATES
LIQUID MEASURE CONVERSIONS

U.S. UNIT

METRIC UNIT

1 gallon =
1 barrel (42 gal.)
0.26417 gallon
1 cubic foot
35.315 cubic feet

=
=
=
=

3.7854 liters or .003785 m3
158.98 liters or .15898 m3
1 liter
0.028317 m3
1 m3

IDENTIFICATION OF SHIP'S TANKS
Name of Ship___________________________________________________________
Official Number _________________________________________________________

Plan View of Cargo and Slop Tanks
(complete on board ship)

Identification
of Ship’s
Tanks

Capacity

Depth of Slop Tank(s)

(Give Capacity of each tank and
the depth of each slop tank(s))
Name of Ship___________________________________________________________

Official Number _________________________________________________________
(Circle one)
CARGO / BALLAST OPERATIONS (Oil Tankers) / MACHINERY SPACE OPERATION (All Ships)
DATE

CODE

ITEM

Record of operations/signature of officers in charge.

Master Signature: ___________________________________________________
Whoever in any matter within the jurisdiction of executive, legislative, or judicial branch of the Government of the U.S. knowingly and willfully
falsifies, conceals or covers up by any trick scheme or device a material fact, or makes any false, fictitious or fraudulent statement or
representation or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement or entry
shall be fined under this title or imprisoned not more than 5 years or both (18 USC 1001).

Name of Ship___________________________________________________________

Official Number _________________________________________________________
(Circle one)
CARGO / BALLAST OPERATIONS (Oil Tankers) / MACHINERY SPACE OPERATION (All Ships)
DATE

CODE

ITEM

Record of operations/signature of officers in charge.

Name of Ship___________________________________________________________
Official Number _________________________________________________________

File Type	application/pdf
File Title	Microsoft Word - Oil Record Book 3.doc
Author	DADuPont
File Modified	2009-02-02
File Created	2008-12-13