Pell Grant Reporting under the Common Origination and Disbursement (COD) System

Forms and Documents

Document Name	Status
Att_NPRM.pdf Supplementary Document	2009-05-04
Att_SUPPORTING STATEMENT cod.pell.acg.smart.02.19.09.Clean.doc Supporting Statement A	2009-05-04

IC Document Collections

IC ID	Document Title	Status
43989	Pell Grant Reporting under the Common Origination and Disbursement (COD) System Other-Table	Modified

ICR Details

OMB Control No: 1845-0039	ICR Reference No: 200905-1845-001
Status: Historical Active	Previous ICR Reference No: 200705-1845-002
Agency/Subagency: ED/FSA	Agency Tracking No: 3956
Title: Pell Grant Reporting under the Common Origination and Disbursement (COD) System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/22/2009
	Date Received in OIRA: 05/04/2009
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2012	36 Months From Approved	07/31/2010
Responses	6,019,900	0	5,655,000
Time Burden (Hours)	507,362	0	494,950
Cost Burden (Dollars)	0	0	0

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Abstract: The Federal Pell Grant, the Academic Competitiveness Grant (ACG), and the National Science and Mathematics Access to Retain Talent Grant (National SMART Grant) programs are student financial assistance programs authorized under the Higher Education Act of 1965 (HEA), as amended. These programs provide grant assistance to an eligible student attending an institution of higher education. The institution determines the student’s award and disburses program funds to the student on behalf of the Department (ED). However, because ACG and National SMART were new grant programs for the 2006-2007 award year, the information in this submission is being revised to reflect actual ACG and National SMART Grant disbursement data. These interim final regulations are needed to implement provisions of the Higher Education Act of 1965 (HEA), as amended by the Ensuring Continued Access to Student Loans Act of 2008 (ECASLA) and the Higher Education Opportunity Act of 2008 (HEOA). We anticipate that these interim final regulations will be published in late Spring, 2009. The data in this collection needs to be collected (in addition to the information collected for the Federal Pell Grant Program) to enable the institution to determine a student’s eligibility under these programs. To account for the funds disbursed, institutions report student payment information to ED electronically. Electronic reporting is conducted through the Common Origination and Disbursement (COD) system. The COD system is used by institutions to request, report, and reconcile grant funds received from these program

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Authorizing Statute(s): US Code: 20 USC 1001 et seq. Name of Law: HIgher Education Act of 1995, as amended
  

Citations for New Statutory Requirements: US Code: 20 USC 1001 et seq. Name of Law: Higher Education Act if 1965, as Amended

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1840-AC96	Final or interim final rulemaking	74 FR 20210	05/01/2009

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Pell Grant Reporting under the Common Origination and Disbursement (COD) System

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,019,900	5,655,000	0	0	364,900	0
Annual Time Burden (Hours)	507,362	494,950	0	0	12,412	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The increase in the estimated burden hours is due to a recalculation of respondents. Because ACG and National SMART were new grant programs for the 2006-2007 award year, the information in this submission is being revised to reflect actual ACG and National SMART Grant disbursement data.

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Annual Cost to Federal Government: $24,700,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/04/2009

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