Housing Choice Voucher Program Administrative Fee Study Pretest

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Comment on Housing Choice Voucher Admin Fee Study Pretest OMB # 2528-0267.msg	Supplementary Document	Uploaded 2011-12-08	Available
HCV_Pretest_Draft_Part_B_1-17-12[1].doc	Supporting Statement B	Uploaded 2012-02-10	Available
HCV_Pretest_Draft_Part_A_2-1-12[1].doc	Supporting Statement A	Uploaded 2012-02-10	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
198783	Debriefing with PHA staff	Other-Telephone Script for pretest Recruitment	New
198781	Time Measurement through RMS or timesheets	Other-PHA Staff Timesheets	New
198779	Training for PHA staff on time measurement	Other-Screen Shots for Random Moment Sampling	New
198778	PHA staff preparation for site visits	Other-Study Advance Letter	New
195765	Interviews with PHA staff	Other-Topic Guide for Interviews	Modified

ICR Details

OMB Control No: 2528-0267	ICR Reference No: 201108-2528-002
Status: Historical Active	Previous ICR Reference No: 201012-2528-002
Agency/Subagency: HUD/PD&R	Agency Tracking No:
Title: Housing Choice Voucher Program Administrative Fee Study Pretest
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 02/13/2012
	Date Received in OIRA: 09/30/2011
Terms of Clearance: This information collection request under the Paperwork Reduction Act is approved with the following terms of clearance: The contractor for this information collection, Abt Associates, will enter into separate Memoranda of Understanding with each of the four participating public housing agencies. These MOUs will define the rights and responsibilities of each party in this data collection effort and will clearly state that by entering into the agreement, each PHA is required to participate in all data collection activities. The MOUs will state in strong language that it is HUDs expectation that any monetary incentives the PHA receives under the agreement will be used to defray personnel costs due directly to this information collection.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2015	36 Months From Approved	02/29/2012
Responses	3,044	0	52,875
Time Burden (Hours)	1,188	0	950
Cost Burden (Dollars)	0	0	0

---

Abstract: This request is for the clearance of on-site data collection from public housing agencies (PHAs) to test the methodology for the Housing Choice Voucher (HCV) Program Administrative Fee study. The purpose of the study is to collect accurate information on the costs of administering the HCV program across a representative sample of high performing and efficient PHAs and to use this information to develop a new administrative fee allocation formula for the HCV program. The study is proceding in multiple phases. This request is for data collection to test the methodology for estimating program costs in the study. We propose to use two main methods for collecting cost data: (1) measuring the time that front line staff spend working on the program and translating that time into costs using the salaries and benefits of the staff doing the work and adjusting for market factors; and (2) collecting information via interviews and document review on the overhead costs and other costs related to HCV program administration that cannot be captured by measuring staff time spent on the program. We will test these data collection approaches at 4 PHAs across the country. The results of the pretest will be used to refine the methodology used for the full study of administrative fees with a larger sample of PHAs.

---

Authorizing Statute(s): US Code: 12 USC USC 1701z-1 Name of Law: Reseach and demonstrations
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 116	06/16/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 59711	09/27/2011
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 5

table that charts list of burden

IC Title	Form No.	Form Name
PHA staff preparation for site visits
Interviews with PHA staff
Debriefing with PHA staff
Training for PHA staff on time measurement
Time Measurement through RMS or timesheets

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,044	52,875	0	-49,831	0	0
Annual Time Burden (Hours)	1,188	950	0	238	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Using Information Technology

Short Statement: this collection is a pretest of the full national study

---

Annual Cost to Federal Government: $518,664

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/30/2011

---