Fiscal Operations Report for 2012-2013 and Application to Participate for 2014-2015 (FISAP) and Reallocation Form

Forms and Documents

Document Name	Status
Form 1845-0030 Reallocation Form - Proprietary and Non-profit Institutions Form	Modified
Form 1845-0030 FISAP Form - Proprietary and Private Institutions Form	Modified
Form 1845-0030 Reallocation Form - Public Institutions Form	Modified
Form 1845-0030 FISAP Form - Public Institutions Form	Modified
052913b.pdf Supplementary Document	2013-05-29
30D_FRN_1845-0030.pdf Supplementary Document	2013-05-29
60D_FRN_1845-0030.pdf Supplementary Document	2013-03-19
clean_2011-2012_Realloc_Instr_Rel_13.0.docx Supplementary Document	2012-02-22
clean_2013-2014_FISAP_Instr_Rel_13.0.docx Supplementary Document	2012-02-22
clean_2014-2015_FISAP_Instr_14 0.docx Supplementary Document	2013-05-28
clean_2014-2015_FISAP_Instr_14 0.docx Supplementary Document	2013-05-28
clean_2012-2013_Reallocation_Instr_14.0.docx Supplementary Document	2013-02-28
clean_2012-2013_Reallocation_Instr_14.0.docx Supplementary Document	2013-02-28
suppstatptA_2014-2015_FISAP_031313[1].docx Supporting Statement A	2013-05-28

IC Document Collections

IC ID	Document Title	Status
196040	Reallocation Form - Proprietary and Non-profit Institutions Form	Modified
196038	FISAP Form - Proprietary and Private Institutions Form	Modified
189165	Reallocation Form - Public Institutions Form	Modified
189164	FISAP Form - Public Institutions Form	Modified

ICR Details

OMB Control No: 1845-0030	ICR Reference No: 201305-1845-003
Status: Historical Active	Previous ICR Reference No: 201202-1845-002
Agency/Subagency: ED/FSA	Agency Tracking No: 1408.26
Title: Fiscal Operations Report for 2012-2013 and Application to Participate for 2014-2015 (FISAP) and Reallocation Form
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/09/2013
	Date Received in OIRA: 05/29/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2016	36 Months From Approved	07/31/2013
Responses	4,258	0	4,258
Time Burden (Hours)	85,332	0	32,961
Cost Burden (Dollars)	0	0	0

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Abstract: The data submitted electronically in the Fiscal Operations Report and Application to Participate (FISAP) through FISAP on the Web is used by the Department of Education to determine the institution's funding need for the award year and monitor program effectiveness and accountability of fund expenditures. The Reallocation form is part of FISAP on the Web. The Higher Education Amendments (HEA) requires that if an institution anticipates not using all of its allocated funds for the Perkins, Federal Work Study (FWS), and Federal Supplemental Education Opportunity Grant (FSEOG) programs by the end of an award year, it must specify the anticipated remaining unused amount to the Secretary. In addition to renewing the expiration date, references to dates and award years dates have been updated on the forms and in the instructions for both documents. The FISAP form has been revised: 1) to use technology to gather existing data electronically from other sources requiring less data entry concerning Additional Institutions in Part I; 2) per discussions with OMB staff on 11/26/12 with concurrence on 11/30/12 to allow applicable aggregate level data entry concerning graduate and professional students for schools with non-traditional academic calendars; and 3) per OMB staff request and discussions on 8/21/12 with concurrence on 8/24/12, to expand the income grid in the Part VI summary to collect a more concise breakdown of student data at the aggregate level.

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Authorizing Statute(s): US Code: 20 USC 1087bb Name of Law: Allocation of Funds
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 16841	03/19/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 32242	05/29/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Reallocation Form - Public Institutions	1845-0030	2012-2013 Campus-Based Reallocation Form
Reallocation Form - Proprietary and Non-profit Institutions	1845-0030	2012-2013 Campus-Based Reallocation Form
FISAP Form - Proprietary and Private Institutions	1845-0030	2014-2015 FISAP
FISAP Form - Public Institutions	1845-0030	2014-2015 FISAP

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,258	4,258	0	0	0	0
Annual Time Burden (Hours)	85,332	32,961	0	52,371	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This is a program change with an increase of 52,371 burden hours due to an increase in the number of fields on the form, a change in the composition of respondents from the different types of Title IV institutions on various sections of the forms.

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Annual Cost to Federal Government: $2,717,597

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/29/2013

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