Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement

Forms and Documents

Document Name	Status
Form NPS-4; NPS-4A Deaths in Custody Reporting Program Form and Instruction	Modified
Attachment 1-10 with Table of Contents.pdf Supplementary Document	2013-11-06
DCRP Supporting Statement_Part_B_REVISED_11-6-13.docx Supporting Statement B	2013-11-06
Appendix_C_Attachments_A-J_REVISED.pdf Supplementary Document	2013-08-27
jail letter with confidentiality assurances_OMB 2012.doc Supplementary Document	2012-12-17
DCRP 30 Day FR Notice 77-56863.pdf Supplementary Document	2012-09-21
DCRP 60 Day FR Notice 2012-14614.pdf Supplementary Document	2012-09-21
DCRP_Supporting_Statement_Part_A_REVISED 11-6-13.docx Supporting Statement A	2013-11-06
DCRP Web Form Screen Shots.docx Supplementary Document	2012-09-21
Appendix C Attachments A-J.pdf Supplementary Document	2012-09-20

IC Document Collections

IC ID	Document Title	Status
204168	Deaths in Custody Reporting Program Form and Instruction	Modified

ICR Details

OMB Control No: 1121-0249	ICR Reference No: 201308-1121-002
Status: Historical Active	Previous ICR Reference No: 201209-1121-005
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/07/2013
	Date Received in OIRA: 09/09/2013
Terms of Clearance: OMB appreciates that BJS is looking into coverage and other limitations of its current methods and looks forward to seeing BJS's improvement plan no later than the next submission of this collection.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2016	12/31/2015	12/31/2015
Responses	11,308	0	11,308
Time Burden (Hours)	7,726	0	4,129
Cost Burden (Dollars)	0	0	0

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Abstract: The Deaths in Custody data collections will assess the nature of deaths in the criminal justice system. The series provides the only national data for local jails, State prisons, as well as deaths that occur in the process of arrrest by state and local law enforcement agencies. A revision to this collection is requested to the 2013 DCRP Annual Summary Form (ASF) to include additional critical items to obtain an updated and more complete sampling frame for jails. This frame is needed for drawing the samples for the Annual Survey of Jails, Prison Rape Elimination Act (PREA) related data collections, and other BJS jail inmate surveys. This one-time questionnaire expansion will apply only to jails and will replace the 2013 ASF on Jail Inmates forms (currently form 9A and 10A). The questionnaire will be used in lieu of the lengthier Census of Jails.

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Authorizing Statute(s): US Code: 42 USC 3789G Name of Law: Confidentiality of Information
   US Code: 42 USC 3711 Name of Law: Omnibus Crime Control and Safe Streets Act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 36010	06/15/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 54920	09/06/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Deaths in Custody Reporting Program	CJ-9A/CJ-10A, NPS-4; NPS-4A, CJ-11; CJ-11A	Deaths in Custody, 2012 Annual Summary of Inmate Deaths in State Prisons and 2013 State Prison Inmate Death Report ,   2013 Annual Summary on Inmates Under Jail Jurisdiction ,   Arrest-Related Deaths Summary of Incidents, 2013; Arrest-Related Deaths Incident Report, 2013; and Question by Question Guide for CJ-11A

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,308	11,308	0	0	0	0
Annual Time Burden (Hours)	7,726	4,129	0	3,597	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: A revision to this collection is requested to the 2013 DCRP Annual Summary Form (ASF) to include additional critical items to obtain an updated and more complete sampling frame for jails. This frame is needed for drawing the samples for the Annual Survey of Jails, Prison Rape Elimination Act (PREA) related data collections, and other BJS jail inmate surveys. This one-time questionnaire expansion will apply only to jails and will replace the 2013 ASF on Jail Inmates forms (currently form 9A and 10A). The questionnaire will be used in lieu of the lengthier Census of Jails.

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Annual Cost to Federal Government: $1,072,601

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/09/2013

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