Certification of Health Care Provider for Family Member's Serious Health Condition (Family and Medical Leave Act)

Certification of Health Care Provider for
Family Member’s Serious Health Condition
(Family and Medical Leave Act)

U.S. Department of Labor
Wage and Hour Division

DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR; RETURN TO THE PATIENT.

OMB Control Number: 1235-0003
Expires: xx/xx/2015

SECTION I: For Completion by the EMPLOYER
INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer may
require an employee seeking FMLA protections because of a need for leave to care for a covered family member with a
serious health condition to submit a medical certification issued by the health care provider of the covered family member.
Please complete Section I before giving this form to your employee. Your response is voluntary. While you are not
required to use this form, you may not ask the employee to provide more information than allowed under the FMLA
regulations, 29 C.F.R. §§ 825.306-825.308. Employers must generally maintain records and documents relating to
medical certifications, recertifications, or medical histories of employees’ family members, created for FMLA purposes as
confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. §
1630.14(c)(1), if the Americans with Disabilities Act applies, and in accordance with 29 C.F.R. § 1635.9, if the Genetic
Information Nondiscrimination Act applies..
Employer name and contact: ______________________________________________________________________
______________________________________________________________________________________________
SECTION II: For Completion by the EMPLOYEE
INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your family member or
his/her medical provider. The FMLA permits an employer to require that you submit a timely, complete, and sufficient
medical certification to support a request for FMLA leave to care for a covered family member with a serious health
condition. If requested by your employer, your response is required to obtain or retain the benefit of FMLA protections.
29 U.S.C. §§ 2613, 2614(c)(3). Failure to provide a complete and sufficient medical certification may result in a denial of
your FMLA request. 29 C.F.R. § 825.313. Your employer must give you at least 15 calendar days to return this form to
your employer. 29 C.F.R. § 825.305.
Your name: ______________________________________________________________________________________
First
Middle
Last
Name of family member for whom you will provide care:__________________________________________________
First
Middle
Last
Relationship of family member to you: _________________________________________________________________
If family member is your son or daughter, date of birth:_____________________________________________
Describe care you will provide to your family member and estimate leave needed to provide care:
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
________________________________________________
Employee Signature

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_____________________________________________
Date

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Form WH-380-F Revised XXX 20135

Formatted: Left

SECTION III: For Completion by the HEALTH CARE PROVIDER
INSTRUCTIONS to the HEALTH CARE PROVIDER: The employee listed above has requested leave under the
FMLA to care for your patient. Answer, fully and completely, all applicable parts below. Several questions seek a
response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based
upon your medical knowledge, experience, and examination of the patient. Be as specific as you can; terms such as
“lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine FMLA coverage. Limit your responses to
the condition for which the patient needs leave. Do not provide information about genetic tests, as defined in 29 C.F.R. §
1635.3(f), or genetic services, as defined in 29 C.F.R. § 1635.3(e). Page 3 provides space for additional information,
should you need it. Please be sure to sign the form on the last page.
Provider’s name and business address: _______________________________________________________________
Type of practice / Medical specialty: ________________________________________________________________
Telephone: (________)____________________________ Fax:(_________)_________________________________
PART A: MEDICAL FACTS
1. Approximate date condition commenced: ___________________________________________________________
Probable duration of condition: ___________________________________________________________________
Was the patient admitted for an overnight stay in a hospital, hospice, or residential medical care facility?
___No ___Yes. If so, dates of admission: _________________________________________________________
Date(s) you treated the patient for condition: ______________________________________________________
Was medication, other than over-the-counter medication, prescribed? ___No ___Yes.
Will the patient need to have treatment visits at least twice per year due to the condition? ___No ___ Yes.
Was the patient referred to other health care provider(s) for evaluation or treatment (e.g., physical therapist)?
____No ____Yes. If so, state the nature of such treatments and expected duration of treatment:
___________________________________________________________________________________________
___________________________________________________________________________________________

2. Is the medical condition pregnancy? ___No ___Yes. If so, expected delivery date: _______________________
3. Describe other relevant medical facts, if any, related to the condition for which the patient needs care (such medical
facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized
equipment):
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________

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Form WH-380-F Revised XXX 20135

PART B: AMOUNT OF CARE NEEDED: When answering these questions, keep in mind that your patient’s need for
care by the employee seeking leave may include assistance with basic medical, hygienic, nutritional, safety or
transportation needs, or the provision of physical or psychological care:
4. Will the patient be incapacitated for a single continuous period of time, including any time for treatment and
recovery? ___No ___Yes.
Estimate the beginning and ending dates for the period of incapacity: ___________________________________
During this time, will the patient need care? __ No __ Yes.
Explain the care needed by the patient and why such care is medically necessary:
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
5. Will the patient require follow-up treatments, including any time for recovery? ___No ___Yes.
Estimate treatment schedule, if any, including the dates of any scheduled appointments and the time required for each
Appointment, including any recover period
_______________________________________________________________________________________________
Explain the care needed by the patient, and why such care is medically necessary:___________________________
_______________________________________________________________________________________________
6. Will the patient require care on an intermittent or reduced schedule basis, including any time for recovery? ___No
___Yes.
Estimate the hours the patient needs care on an intermittent basis, if any:
__________ hour(s) per day; _________ days per week

from_________________ through ___________________

Explain the care needed by the patient, and why such care is medically necessary:
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
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Form WH-380-F Revised XXX 20135

7. Will the condition cause episodic flare-ups periodically preventing the patient from participating in normal daily
activities ? ____No ____Yes.
Based upon the patient’s medical history and your knowledge of the medical condition, estimate the frequency of flareups and the duration of related incapacity that the patient may have over the next 6 months (e.g., 1 episode every 3
months lasting 1-2 days):
Frequency

: _____ times per _____ week(s) _____ month(s)
Duration: _____ hours or ___ day(s) per episode

ADDITIONAL INFORMATION: IDENTIFY QUESTION NUMBER WITH YOUR ADDITIONAL ANSWER.
_______________________________________________________________________________________________
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_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________

__________________________________________
Signature of Health Care Provider

_________________________________________________
Date

PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT
If submitted, it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29
C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control
number. The Department of Labor estimates that it will take an average of 20 minutes for respondents to complete this collection of
information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,
and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other
aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour
Division, U.S. Department of Labor, Room S-3502, 200 Constitution Ave., NW, Washington, DC 20210. DO NOT SEND
COMPLETED FORM TO THE DEPARTMENT OF LABOR; RETURN TO THE PATIENT.

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Form WH-380-F Revised XXX 20135