Bureau Instruction E-mail

Subject: Acquisition 360 – Second Phase

In March 2015, the Office of Federal Procurement Policy (OFPP) released “Acquisition 360 – Improving the Acquisition Process through Timely Feedback from External and Internal Stakeholders.” The memo directed the 24 Chief Financial Officers (CFO) Act agencies to implement the first-ever standardized, transactional procurement survey designed to provide government managers with a 360 degree view of their procurement operations based on vendor and internal team feedback.

The first phase was very limited – the surveys were only to be sent out for “complex IT” new awards.  For this second phase, the surveys can be sent out for any new award no matter the dollar value or item procured.  All CFO Act agencies are required to send out surveys for a minimum of 65 new awards.  The surveys can now be sent via e-mail with a link attached that the vendor can access to then answer the questions voluntarily.    

Procedure

Please send the below sample e-mail to each vendor (in separate e-mails) who submitted a proposal or quote.  As a reminder, below is the list with the number of contract awards that each Bureau was assigned to survey:

• Bureau of Land Management: 8 Awards

• Bureau of Indian Affairs : 9 Awards

• Bureau of Safety & Environmental Enforcement/Bureau of Ocean Energy Management : 1 Award

• Bureau of Reclamation: 5 Awards

• US Geological Survey: 4 Awards

• National Park Service: 17 Awards, 3 Information Technology Awards

• Acquisition Services Directorate: 11 Information Technology Awards

• Office of Surface Mining: 1 Award

• US Fish & Wildlife Service: 9 Awards, 1 Information Technology Award

Each e-mail will have to include the following information, since the vendor will need this to answer the survey questions:

• Procurement Instrument Identifier (PIID)

• Predominant Product Service Code (PSC)

• Contracting office Activity Address Code (AAC)   

After you send out the survey e-mails, please let me know so that progress can be monitored.  

Thanks