ASPP Staffing Supplement Pilot Test - Dual Reporter Prob
Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Appendix C2 - Staffing Supplement Pilot Questionnaire Dual Probation
Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire
OMB: 1121-0339
Appendix C2 - Staffing Supplement Pilot Questionnaire – Dual Reporter, Probation Focus
Zip
code
State
FAX
Area
code
Number
EMAIL
Extension
Area
code
Number
City
Address
2
Address
1
Title
Name
RETURN
TO
Appendix C2 - Staffing
Supplement Pilot Test
(Probation
and Parole Dual Reporter – Probation Focus)
ANNUAL
SURVEYS OF PROBATION AND PAROLE
U.S.
DEPARTMENT
OF
JUSTICE
BUREAU
OF
JUSTICE
STATISTICS
WESTAT
BJS
ASPP
RW
2513 1600
Research Boulevard Rockville,
MD 20850-3129
NUMBER
ADDRESS
GENERAL INFORMATION
If you have any questions, call the Agency Support Team, Westat, at 1-888-371-3718, or email [email protected].
Please complete and return both pages of the questionnaire by MONTH/DAY/YEAR, by mail to WESTAT at the address above, fax to 1-888-371-3949, or email to [email protected].
In responding to these questions, collaboration between probation supervision, human resources, accounting, and other agency personnel familiar with staffing issues may be helpful.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently valid OMB control number. Public reporting burden for this collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531; and to the Office of Management and Budget, OMB No. XXXX-XXXX, Washington, DC 20503.
INSTRUCTIONS
Please provide a response to each question. Blanks will be interpreted as “unknown” (“DK”).
If the answer to a question is “none” or “zero,” write “0” in the space provided.
If the answer to a question is “unknown,” mark “Don’t know” in the box provided.
If the answer to a question is “not applicable,” write “NA” in the space provided.
When an exact numeric answer is not available, provide an estimate and mark (X) in the box beside each figure.
For example 1,000 X.
These questions ask about the staffing at your probation/parole agency, including both full- and part-time staff. The questions ask about number of staff in your agency who work in various positions, such as directors, probation/parole officers and their supervisors, administrative staff, professional service providers, information technology staff, clerical staff, and other types of staff.
Some respondents to the Annual Survey of Probation report on the populations of more than one agency. If the probation population that you reported in the yearend count (see Question 4 on the annual survey) represents the population for more than one agency, when answering the following questions about staffing that refer to “your agency,” please report the total staff that worked in all agencies reflected in the answer to Question 4 on the annual survey.
Some agencies supervise more than one population type (e.g., adult probationers, adult parolees, juveniles, etc.). If your agency supervises populations in addition to adult probationers, when answering the following questions about staffing, please report the total staff that worked in your agency, regardless of the populations they may serve.
1. As of December 31, 2014, how many full- and part-time staff worked in your probation/parole agency?
Include both full- and part-time staff. Use your agency’s definition to differentiate between full- and part-time staff.
Report the number of people who comprise the total FTEs in your agency’s budget. For example, if two people account for one FTE, count them as two part-time payroll staff.
Include all staff on the payroll of your agency. For example, include those whose names or positions are covered in your budget and those covered by collective bargaining agreements with the agency.
Exclude vacant positions.
Exclude private contractors, staff from another government agency, unpaid interns, or community volunteers.
Number of Staff Estimate Don’t Know
a. Full-time payroll staff
b. Part-time payroll staff
TOTAL
2. As of December 31, 2014, how many of the payroll staff (full- and part-time) reported in Question 1 worked in the following positions?
Report each person in only one category based on his/her primary function, so that the sum of staff across all categories in 2a-2i equals the total in Question 1.
Full- and Part-time Don’t
Staff Estimate Know
Directors, deputy directors, court administrators, and chief probation/parole officers
Supervisors of probation/parole officers, agents, surveillance officers, line officers, and
institutional officers
c. Probation/parole
officers, agents, surveillance officers, line officers, and
institutional officers
(and trainees working with these staff)
d. Administrative staff (and their supervisors), such as human resources, finance, and grant-writing staff
e. Professional service providers (and their supervisors), such as counselors, psychiatrists, psychologists, social workers, medical staff, and educators
f. Researchers (and their supervisors), such as data analysts, research associates, management analysts, and others who perform research activities
g. Information
technology staff (and their supervisors), such as systems analysts,
systems
managers, technicians, telecommunications personnel,
and others who support IT functions
h. Clerical staff (and their supervisors), such as typists, secretaries, records and accounting clerks
i. Other types of payroll staff (full- or part-time)
(Please specify)
TOTAL (Sum of items 2a through 2i should equal Question 1 TOTAL.)
3. As of December 31, 2014, how many individuals routinely worked full-time or part-time for your agency within the following types of arrangements?
Include staff who work for your agency but who are not on your agency’s payroll and who are not included in Question 1.
Report the number of people working in each arrangement, not the number of FTE positions worked by those individuals. For example, if two private contractors account for one FTE, count them as two part-time contract staff.
Full- and Part-time Don’t
Individuals Estimate Know
Private contractors, including those working under contract who are hired for a specific job
at a specific rate of pay and are not considered a permanent employee. Do not include community volunteers
Staff from another government agency, including staff on the payroll of other government agencies (e.g., health department, school district, court) and unpaid interns. Do not include community volunteers
Community volunteers
4. Are any of the staff/individuals reported in Questions 2 or 3 directly or indirectly involved with the supervision activities of any other population type(s) besides your adult probation population?
Yes (CONTINUE)
No (SKIP TO END OF SURVEY)
5. As of December 31, 2014, for what type(s) of populations were your staff directly or indirectly involved with supervision activities? Please mark “Yes” or “No” for each item below.
Yes No
Juveniles sentenced to probation in juvenile court
Juveniles assigned to after-care (parole)
Other (please specify)
6. As of December 31, 2014, what was the total number of individuals supervised by your agency in each of these categories?
Number of Don’t
Individuals Estimate Know
Juveniles sentenced to probation in juvenile court
Juveniles assigned to after-care (parole)
Other (please specify)
These next questions ask about the number of probation/parole officers, their supervisors, and other payroll staff (full- and part-time) reported in Question 1 that had direct or indirect involvement with supervision activities for only probationers, only parolees, or both probationers and parolees. Please remember:
Report the number of people who comprise the total FTEs in your agency’s budget. For example, if two people account for one FTE, count them as two part-time payroll staff.
Include both full- and part-time staff. Use your agency’s definition to differentiate between full- and part-time staff.
Include all staff on the payroll of your agency. For example, include those whose names or positions are covered in your budget and those covered by collective bargaining agreements with the agency.
Exclude vacant positions.
Exclude private contractors, staff from another government agency, unpaid interns, or community volunteers.
7. As of December 31, 2014, how many of the payroll staff (full- and part-time) reported in Question 1 worked in the following positions and had direct or indirect involvement with only adult or juvenile probationers?
Full- and Part-time Don’t
Staff Estimate Know
Supervisors of probation/parole officers
Probation/parole officers
All other types of payroll staff
TOTAL
8. As of December 31, 2014, how many of the payroll staff (full- and part-time) reported in Question 1 worked in the following positions and had direct or indirect involvement with only adult or juvenile parolees?
Full- and Part-time Don’t
Staff Estimate Know
Supervisors of probation/parole officers
Probation/parole officers
All other types of payroll staff
TOTAL
9. As of December 31, 2014, how many of the payroll staff (full- and part-time) reported in Question 1 worked in the following positions and had direct or indirect involvement with both (adult or juvenile) probationers and parolees?
Full- and Part-time Don’t
Staff Estimate Know
Supervisors of probation/parole officers
Probation/parole officers
All other types of payroll staff
TOTAL
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | Staffing Supplement Pretest Survey |
| Subject | Probation |
| Author | Bureau of Justice Statistics |
| File Modified | 0000-00-00 |
| File Created | 2021-01-25 |
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