Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Conduct State DOC-level Survey to Determine States' Ability to Provide Individual-level Probation Records to the National Corrections Reporting Program	Form and Instruction	New	Available
Form CJ-12A Arrest-related Death Incident Report for Medical Examiner/ Coroner’s Offices	Form and Instruction	New	Available
Form CJ-12s Arrest-related Deaths Quarterly Summary (sample) for Medical Examiner/ Coroner’s Offices	Form and Instruction	New	Available
Form CJ-12 Arrest-related Deaths Quarterly Summary for Medical Examiner/ Coroner’s Offices	Form and Instruction	New	Available
Form CJ-11A Arrest-related Death Incident Report for Law Enforcement Agencies	Form and Instruction	New	Available
Form CJ-11s Arrest-related Deaths Quarterly Summary (sample) for Law Enforcement Agencies	Form and Instruction	New	Available
Form CJ-11 Arrest-related Deaths Quarterly Summary for Law Enforcement Agencies	Form and Instruction	New	Available
NSVSP	Form and Instruction	New	Available
Form C2 Probation Respondent Discussion Guide	Form and Instruction	New	Available
Form C1 Parole Respondent Discussion Guide	Form and Instruction	New	Available
Form A2 Probation Agency Head Discussion Guide	Form and Instruction	New	Available
Form A1 Parole Agency Head Discussion Guide	Form and Instruction	New	Available
Campus Experiences Survey	Form and Instruction	New	Available
NJRP Sentencing Commission Survey	Form and Instruction	Unchanged	Available
Campus Climate Survey - Cognitive Testign Protocol for Crowdsourcing	Form and Instruction	Unchanged	Available
Campus Climate Survey -- InPerson Cognitive Interview Protocol FINAL	Form and Instruction	Unchanged	Available
ASPP Staffing Supplement Pilot Test - Probation Only	Form and Instruction	Unchanged	Available
ASPP Staffing Supplement Pilot Test - Parole Only	Form and Instruction	Unchanged	Available
ASPP Staffing Supplement Pilot Test - Dual Reporter Probation Focus	Form and Instruction	Unchanged	Available
ASPP Staffing Supplement Pilot Test - Dual Reporter Parole Focus	Form and Instruction	Unchanged	Available
National Survey of VSO - Other VSO version	Form and Instruction	Unchanged	Available
National Survey of VSO - Secondary VSO version	Form and Instruction	Unchanged	Available
National Survey of VSO - Primary VSO Version	Form and Instruction	Unchanged	Available
questionnaire for telephone interviews with NCRP reporters	Form	Unchanged	Available
Agency-level survey with non-reporting agencies in NIBRS states for the National Crime Statistics Exchange	Form and Instruction	Unchanged	Available
National Pretrial Reporting Program (NPRP) Prototype Survey	Form and Instruction	Unchanged	Available
EAMN semi-structured interview guide	Form and Instruction	Unchanged	Available
NCS-X State interview questionnaire	Form and Instruction	Unchanged	Available
Form CAPSA 2013 Private CAPSA Questionaire -- Private	Form and Instruction	Unchanged	Available
Form CAPSA 2013 Public CAPSA Questionnaire - Public	Form and Instruction	Unchanged	Available
SPI Pilot Study Questionnaire	Form	Unchanged	Available
Form NSIDS-12 2012 National Survey of Indigent Defense Systems	Form and Instruction	Unchanged	Available
Respondent and Burden estimate for Campus Climate Validation Study instrument pilot test.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2015-03-10	Available
BJS Authorizing LegislationTitle 42.pdf	Supplementary Document	Uploaded 2012-11-20	Available
Part_A_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final.docx	Supporting Statement A	Uploaded 2013-01-28	Available
BJS Generic 30 Day Notice 77-69658.pdf	Supplementary Document	Uploaded 2012-11-20	Available
BJS Generic 60 Day Notice 77-56867.pdf	Supplementary Document	Uploaded 2012-11-20	Available
Part_B_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final.docx	Supporting Statement B	Uploaded 2013-01-28	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
218850	Conduct State DOC-level Survey to Determine States' Ability to Provide Individual-level Probation Records to the National Corrections Reporting Program	Form and Instruction	New	N/A
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	Form and Instruction	New	Arrest-related Death Incident Report for Medical Examiner/ Coroner’s Offices
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	Form and Instruction	New	Arrest-related Deaths Quarterly Summary (sample) for Medical Examiner/ Coroner’s Offices
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	Form and Instruction	New	Arrest-related Deaths Quarterly Summary for Medical Examiner/ Coroner’s Offices
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	Form and Instruction	New	Arrest-related Death Incident Report for Law Enforcement Agencies
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	Form and Instruction	New	Arrest-related Deaths Quarterly Summary (sample) for Law Enforcement Agencies
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	Form and Instruction	New	Arrest-related Deaths Quarterly Summary for Law Enforcement Agencies
217097	National Survey of Victim Service Providers Field Test of Questionnaire	Form and Instruction	New	NSVSP
215818	Annual Survey of Probation and Parole (ASPP) Questionnaire Development	Form and Instruction	New	Probation Respondent Discussion Guide
215818	Annual Survey of Probation and Parole (ASPP) Questionnaire Development	Form and Instruction	New	Parole Respondent Discussion Guide
215818	Annual Survey of Probation and Parole (ASPP) Questionnaire Development	Form and Instruction	New	Probation Agency Head Discussion Guide
215818	Annual Survey of Probation and Parole (ASPP) Questionnaire Development	Form and Instruction	New	Parole Agency Head Discussion Guide
215656	Campus Climate Survey Validation Study Pilot Test Instrument	Form and Instruction	New	Campus Experiences Survey
214581	Feasibility Survey to State Sentencing Commissions to support the National Judicial Reporting Program (NJRP)	Form and Instruction	Unchanged	NJRP Sentencing Commission Survey
214235	Cognitive Testing of the Campus Climate Survey Validation Study	Form and Instruction	Unchanged	Campus Climate Survey - Cognitive Testign Protocol for Crowdsourcing
214235	Cognitive Testing of the Campus Climate Survey Validation Study	Form and Instruction	Unchanged	Campus Climate Survey -- InPerson Cognitive Interview Protocol FINAL
213484	Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire	Form and Instruction	Unchanged	ASPP Staffing Supplement Pilot Test - Probation Only
213484	Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire	Form and Instruction	Unchanged	ASPP Staffing Supplement Pilot Test - Parole Only
213484	Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire	Form and Instruction	Unchanged	ASPP Staffing Supplement Pilot Test - Dual Reporter Probation Focus
213484	Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire	Form and Instruction	Unchanged	ASPP Staffing Supplement Pilot Test - Dual Reporter Parole Focus
211661	Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO)	Form and Instruction	Unchanged	National Survey of VSO - Other VSO version
211661	Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO)	Form and Instruction	Unchanged	National Survey of VSO - Secondary VSO version
211661	Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO)	Form and Instruction	Unchanged	National Survey of VSO - Primary VSO Version
210412	Survey to assess states' ability to provide full or partial social security numbers of prison inmates to the National Corrections Reporting Program	Form	Unchanged	questionnaire for telephone interviews with NCRP reporters
210321	Agency-level survey with non-reporting agencies in NIBRS states for the National Crime Statistics Exchange	Form and Instruction	Unchanged	N/A
209917	National Pretrial Reporting Program (NPRP) Prototype Survey	Form and Instruction	Unchanged	N/A
209197	The Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project	Form and Instruction	Unchanged	EAMN semi-structured interview guide
207665	NCS-X Exploratory Semi Structured Interviews of UCR/NIBRS Coordinators	Form and Instruction	Unchanged	NCS-X State interview questionnaire
207060	Census of Adult Supervising Agencies (CAPSA) Pilot Test	Form and Instruction	Unchanged	CAPSA Questionaire -- Private
207060	Census of Adult Supervising Agencies (CAPSA) Pilot Test	Form and Instruction	Unchanged	CAPSA Questionnaire - Public
206543	Pilot Study of Survey of Prison Inmates under the Survey of Prison Inmates: Design and Testing Project	Form	Unchanged	SPI Pilot Study Questionnaire
206186	Pilot Test of National Survey of Indigent Defense Systems (NSIDS)	Form and Instruction	Unchanged	2012 National Survey of Indigent Defense Systems

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 201503-1121-003
Status: Historical Active	Previous ICR Reference No: 201211-1121-005
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/12/2015
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/11/2015
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2016	01/31/2016	01/31/2016
Responses	29,350	0	4,350
Time Burden (Hours)	24,100	0	14,100
Cost Burden (Dollars)	0	0	0

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Abstract: This is a request for a 3-year generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive laboratory activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments. A nonsubstantive change is requested to increase the number of respondents and burden hours to accommodate projects related to the Campus Climate Sexual Assault work that was not originally envisioned when the Generic IC was developed.

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 56867	09/14/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 69658	11/20/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 17

table that charts list of burden

IC Title	Form No.	Form Name
Agency-level survey with non-reporting agencies in NIBRS states for the National Crime Statistics Exchange	N/A	N/A
Annual Survey of Probation and Parole (ASPP) Questionnaire Development	A1, C1, C2, A2	Parole Agency Head Discussion Guide ,   Probation Agency Head Discussion Guide ,   Parole Respondent Discussion Guide ,   Probation Respondent Discussion Guide
Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire	N/A, N/A, N/A, N/A	ASPP Staffing Supplement Pilot Test - Dual Reporter Parole Focus ,   ASPP Staffing Supplement Pilot Test - Dual Reporter Probation Focus ,   ASPP Staffing Supplement Pilot Test - Parole Only ,   ASPP Staffing Supplement Pilot Test - Probation Only
Campus Climate Survey Validation Study Pilot Test Instrument	N/A	Campus Experiences Survey
Census of Adult Supervising Agencies (CAPSA) Pilot Test	CAPSA 2013 Public, CAPSA 2013 Private	CAPSA Questionnaire - Public ,   CAPSA Questionaire -- Private
Cognitive Testing of the Campus Climate Survey Validation Study	N/A, N/A	Campus Climate Survey -- InPerson Cognitive Interview Protocol FINAL ,   Campus Climate Survey - Cognitive Testign Protocol for Crowdsourcing
Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO)	N/A, N/A, N/A	National Survey of VSO - Primary VSO Version ,   National Survey of VSO - Secondary VSO version ,   National Survey of VSO - Other VSO version
Conduct State DOC-level Survey to Determine States' Ability to Provide Individual-level Probation Records to the National Corrections Reporting Program	N/A	N/A
Feasibility Survey to State Sentencing Commissions to support the National Judicial Reporting Program (NJRP)	N/A	NJRP Sentencing Commission Survey
NCS-X Exploratory Semi Structured Interviews of UCR/NIBRS Coordinators	NA	NCS-X State interview questionnaire
National Pretrial Reporting Program (NPRP) Prototype Survey	N/A	N/A
National Survey of Victim Service Providers Field Test of Questionnaire	N/A	NSVSP
Pilot Study of Survey of Prison Inmates under the Survey of Prison Inmates: Design and Testing Project	N/A	SPI Pilot Study Questionnaire
Pilot Test of National Survey of Indigent Defense Systems (NSIDS)	NSIDS-12	2012 National Survey of Indigent Defense Systems
Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	CJ-11, CJ-11s, CJ-11A, CJ-12, CJ-12s, CJ-12A	Arrest-related Deaths Quarterly Summary for Law Enforcement Agencies ,   Arrest-related Deaths Quarterly Summary (sample) for Law Enforcement Agencies ,   Arrest-related Death Incident Report for Law Enforcement Agencies ,   Arrest-related Deaths Quarterly Summary for Medical Examiner/ Coroner’s Offices ,   Arrest-related Deaths Quarterly Summary (sample) for Medical Examiner/ Coroner’s Offices ,   Arrest-related Death Incident Report for Medical Examiner/ Coroner’s Offices
Survey to assess states' ability to provide full or partial social security numbers of prison inmates to the National Corrections Reporting Program	n/a	questionnaire for telephone interviews with NCRP reporters
The Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project	n/a	EAMN semi-structured interview guide

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	29,350	4,350	0	25,000	0	0
Annual Time Burden (Hours)	24,100	14,100	0	10,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of respondents and burden increase are due to a project to pilot test an instrument to capture data about rape and sexual assault as well as attitudes and perceptions of safety on campus among undergraduate university students. This instrumentation effort is part of BJS's Campus Climate Survey Validation Study (CCSVS). This project was not originally conceived when the Generic Clearance was originally put forth. The first phase of this study was approved under this OMB Generic Clearance on January 13, 2015.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/11/2015

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