Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Document Name	Status
Conduct State DOC-level Survey to Determine States' Ability to Provide Individual-level Probation Records to the National Corrections Reporting Program Form and Instruction	New
Form CJ-11 Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program Form and Instruction	New
National Survey of Victim Service Providers Field Test of Questionnaire Form and Instruction	New
Form A1 Annual Survey of Probation and Parole (ASPP) Questionnaire Development Form and Instruction	New
Campus Climate Survey Validation Study Pilot Test Instrument Form and Instruction	New
Feasibility Survey to State Sentencing Commissions to support the National Judicial Reporting Program (NJRP) Form and Instruction	Unchanged
Cognitive Testing of the Campus Climate Survey Validation Study Form and Instruction	Unchanged
Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire Form and Instruction	Unchanged
Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO) Form and Instruction	Unchanged
Survey to assess states' ability to provide full or partial social security numbers of prison inmates to the National Corrections Reporting Program Form	Unchanged
Agency-level survey with non-reporting agencies in NIBRS states for the National Crime Statistics Exchange Form and Instruction	Unchanged
National Pretrial Reporting Program (NPRP) Prototype Survey Form and Instruction	Unchanged
The Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project Form and Instruction	Unchanged
NCS-X Exploratory Semi Structured Interviews of UCR/NIBRS Coordinators Form and Instruction	Unchanged
Form CAPSA 2013 Public Census of Adult Supervising Agencies (CAPSA) Pilot Test Form and Instruction	Unchanged
Pilot Study of Survey of Prison Inmates under the Survey of Prison Inmates: Design and Testing Project Form	Unchanged
Form NSIDS-12 Pilot Test of National Survey of Indigent Defense Systems (NSIDS) Form and Instruction	Unchanged
Respondent and Burden estimate for Campus Climate Validation Study instrument pilot test.docx Justification for No Material/Nonsubstantive Change	2015-03-10
BJS Authorizing LegislationTitle 42.pdf Supplementary Document	2012-11-20
Part_A_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final.docx Supporting Statement A	2013-01-28
BJS Generic 30 Day Notice 77-69658.pdf Supplementary Document	2012-11-20
BJS Generic 60 Day Notice 77-56867.pdf Supplementary Document	2012-11-20
Part_B_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final.docx Supporting Statement B	2013-01-28

IC Document Collections

IC ID	Document Title	Status
218850	Conduct State DOC-level Survey to Determine States' Ability to Provide Individual-level Probation Records to the National Corrections Reporting Program Form and Instruction	New
218554	Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program Form and Instruction	New
217097	National Survey of Victim Service Providers Field Test of Questionnaire Form and Instruction	New
215818	Annual Survey of Probation and Parole (ASPP) Questionnaire Development Form and Instruction	New
215656	Campus Climate Survey Validation Study Pilot Test Instrument Form and Instruction	New
214581	Feasibility Survey to State Sentencing Commissions to support the National Judicial Reporting Program (NJRP) Form and Instruction	Unchanged
214235	Cognitive Testing of the Campus Climate Survey Validation Study Form and Instruction	Unchanged
213484	Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire Form and Instruction	Unchanged
211661	Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO) Form and Instruction	Unchanged
210412	Survey to assess states' ability to provide full or partial social security numbers of prison inmates to the National Corrections Reporting Program Form	Unchanged
210321	Agency-level survey with non-reporting agencies in NIBRS states for the National Crime Statistics Exchange Form and Instruction	Unchanged
209917	National Pretrial Reporting Program (NPRP) Prototype Survey Form and Instruction	Unchanged
209197	The Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project Form and Instruction	Unchanged
207665	NCS-X Exploratory Semi Structured Interviews of UCR/NIBRS Coordinators Form and Instruction	Unchanged
207060	Census of Adult Supervising Agencies (CAPSA) Pilot Test Form and Instruction	Unchanged
206543	Pilot Study of Survey of Prison Inmates under the Survey of Prison Inmates: Design and Testing Project Form	Unchanged
206186	Pilot Test of National Survey of Indigent Defense Systems (NSIDS) Form and Instruction	Unchanged

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 201503-1121-003
Status: Historical Active	Previous ICR Reference No: 201211-1121-005
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/12/2015
	Date Received in OIRA: 03/11/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2016	01/31/2016	01/31/2016
Responses	29,350	0	4,350
Time Burden (Hours)	24,100	0	14,100
Cost Burden (Dollars)	0	0	0

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Abstract: This is a request for a 3-year generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive laboratory activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments. A nonsubstantive change is requested to increase the number of respondents and burden hours to accommodate projects related to the Campus Climate Sexual Assault work that was not originally envisioned when the Generic IC was developed.

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 56867	09/14/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 69658	11/20/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 17

IC Title	Form No.	Form Name
Census of Adult Supervising Agencies (CAPSA) Pilot Test	CAPSA 2013 Public, CAPSA 2013 Private	CAPSA Questionnaire - Public ,   CAPSA Questionaire -- Private
Survey to assess states' ability to provide full or partial social security numbers of prison inmates to the National Corrections Reporting Program	n/a	questionnaire for telephone interviews with NCRP reporters
Pilot test of new methodology under the Arrest-Related Deaths (ARD) Program	CJ-11, CJ-11s, CJ-11A, CJ-12, CJ-12s, CJ-12A	Arrest-related Deaths Quarterly Summary for Law Enforcement Agencies ,   Arrest-related Deaths Quarterly Summary (sample) for Law Enforcement Agencies ,   Arrest-related Death Incident Report for Law Enforcement Agencies ,   Arrest-related Deaths Quarterly Summary for Medical Examiner/ Coroner’s Offices ,   Arrest-related Deaths Quarterly Summary (sample) for Medical Examiner/ Coroner’s Offices ,   Arrest-related Death Incident Report for Medical Examiner/ Coroner’s Offices
Cognitive Testing of the Campus Climate Survey Validation Study	N/A, N/A	Campus Climate Survey -- InPerson Cognitive Interview Protocol FINAL ,   Campus Climate Survey - Cognitive Testign Protocol for Crowdsourcing
Pilot Study of Survey of Prison Inmates under the Survey of Prison Inmates: Design and Testing Project	N/A	SPI Pilot Study Questionnaire
National Pretrial Reporting Program (NPRP) Prototype Survey	N/A	N/A
Conduct State DOC-level Survey to Determine States' Ability to Provide Individual-level Probation Records to the National Corrections Reporting Program	N/A	N/A
NCS-X Exploratory Semi Structured Interviews of UCR/NIBRS Coordinators	NA	NCS-X State interview questionnaire
Annual Surveys of Probation and Parole (ASPP) Staffing Supplement Pilot Questionnaire	N/A, N/A, N/A, N/A	ASPP Staffing Supplement Pilot Test - Dual Reporter Parole Focus ,   ASPP Staffing Supplement Pilot Test - Dual Reporter Probation Focus ,   ASPP Staffing Supplement Pilot Test - Parole Only ,   ASPP Staffing Supplement Pilot Test - Probation Only
Agency-level survey with non-reporting agencies in NIBRS states for the National Crime Statistics Exchange	N/A	N/A
Annual Survey of Probation and Parole (ASPP) Questionnaire Development	A1, C1, C2, A2	Parole Agency Head Discussion Guide ,   Probation Agency Head Discussion Guide ,   Parole Respondent Discussion Guide ,   Probation Respondent Discussion Guide
Pilot Test of National Survey of Indigent Defense Systems (NSIDS)	NSIDS-12	2012 National Survey of Indigent Defense Systems
National Survey of Victim Service Providers Field Test of Questionnaire	N/A	NSVSP
Feasibility Survey to State Sentencing Commissions to support the National Judicial Reporting Program (NJRP)	N/A	NJRP Sentencing Commission Survey
The Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project	n/a	EAMN semi-structured interview guide
Cognitive Testing of the Questionnaire for National Survey of Victim Service Organizations (NSVSO)	N/A, N/A, N/A	National Survey of VSO - Primary VSO Version ,   National Survey of VSO - Secondary VSO version ,   National Survey of VSO - Other VSO version
Campus Climate Survey Validation Study Pilot Test Instrument	N/A	Campus Experiences Survey

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	29,350	4,350	0	25,000	0	0
Annual Time Burden (Hours)	24,100	14,100	0	10,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of respondents and burden increase are due to a project to pilot test an instrument to capture data about rape and sexual assault as well as attitudes and perceptions of safety on campus among undergraduate university students. This instrumentation effort is part of BJS's Campus Climate Survey Validation Study (CCSVS). This project was not originally conceived when the Generic Clearance was originally put forth. The first phase of this study was approved under this OMB Generic Clearance on January 13, 2015.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/11/2015

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