Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
2024 Census of Prosecutor Offices	Form and Instruction	New	Repair queued
Cognitive Interview Protocol - Stalking	Form and Instruction	New	Repair queued
Stalking Screener	Form and Instruction	New	Repair queued
Civil Legal Needs Survey	Form and Instruction	New	Repair queued
2024 Census of Tribal Court Systems	Form and Instruction	New	Repair queued
2024 Census of Tribal Law Enforcement Agencies	Form and Instruction	New	Repair queued
Student Perspectives and Experiences Survey (SPES) Instrument Campus Climate Design and Testing Study	Form and Instruction	New	Available
SPI R&D Cognitive Testing Protocol	Form and Instruction	New	Repair queued
Generic_Clearance_Part A 2025-2027 final.docx	Supporting Statement A	Uploaded 2025-01-16	Repair queued
Generic_Clearance_Part A 2025-2027 final.docx	Supporting Statement A	Uploaded 2024-11-26	Missing upstream
34 USC 10132 Bureau of Justice Statistics.htm	Supplementary Document	Uploaded 2019-02-26	Available
34 USC 10132 Bureau of Justice Statistics.htm	Supplementary Document	Uploaded 2019-02-26	Missing upstream
Generic_Clearance_Part B 2025-2027 final.docx	Supporting Statement B	Uploaded 2024-11-26	Repair queued
Generic_Clearance_Part B 2025-2027 final.docx	Supporting Statement B	Uploaded 2024-11-26	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
275119	Census of Prosecutors Cognitive Testing	Form and Instruction	New	2024 Census of Prosecutor Offices
275114	Cognitive testing of questions for the National Crime Victimization Survey (NCVS) and NCVS supplements	Form and Instruction	New	Cognitive Interview Protocol - Stalking
275114	Cognitive testing of questions for the National Crime Victimization Survey (NCVS) and NCVS supplements	Form and Instruction	New	Stalking Screener
275110	Cognitive and usability testing of a civil legal needs survey	Form and Instruction	New	Civil Legal Needs Survey
275096	Cognitive testing and tribal justice agencies respondent universe verification for the Census of Tribal Law Enforcement Agencies and Census of Tribal Court Systems	Form and Instruction	New	2024 Census of Tribal Court Systems
275096	Cognitive testing and tribal justice agencies respondent universe verification for the Census of Tribal Law Enforcement Agencies and Census of Tribal Court Systems	Form and Instruction	New	2024 Census of Tribal Law Enforcement Agencies
274676	Cognitive Testing for Campus Climate Victimization Survey	Form and Instruction	New	Student Perspectives and Experiences Survey (SPES) Instrument Campus Climate Design and Testing Study
274646	Cognitive Testing for the Survey of Prison Inmates Research and Development	Form and Instruction	New	SPI R&D Cognitive Testing Protocol
274072	Census of Prosecutors Offices - Contact Outreach	Instruction	New

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 202411-1121-003
Status: Historical Active	Previous ICR Reference No: 202409-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 01/17/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 12/02/2024
Terms of Clearance: Change was to ensure that the Generic did not include mandatory responses.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2028	36 Months From Approved	04/30/2025
Responses	30,000	0	30,000
Time Burden (Hours)	25,000	0	18,000
Cost Burden (Dollars)	0	0	0

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Abstract: Request for a 3-year renewal to a generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive interview activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments.

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Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 77545	09/23/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 93349	11/26/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 7

table that charts list of burden

IC Title	Form No.	Form Name
Census of Prosecutors Cognitive Testing	N/A	2024 Census of Prosecutor Offices
Census of Prosecutors Offices - Contact Outreach
Cognitive Testing for Campus Climate Victimization Survey	N/A	Student Perspectives and Experiences Survey (SPES) Instrument Campus Climate Design and Testing Study
Cognitive Testing for the Survey of Prison Inmates Research and Development	N/A	SPI R&D Cognitive Testing Protocol
Cognitive and usability testing of a civil legal needs survey	N/A	Civil Legal Needs Survey
Cognitive testing and tribal justice agencies respondent universe verification for the Census of Tribal Law Enforcement Agencies and Census of Tribal Court Systems	N/A, N/A	2024 Census of Tribal Law Enforcement Agencies ,   2024 Census of Tribal Court Systems
Cognitive testing of questions for the National Crime Victimization Survey (NCVS) and NCVS supplements	N/A, N/A	Stalking Screener ,   Cognitive Interview Protocol - Stalking

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,000	30,000	0	0	0	0
Annual Time Burden (Hours)	25,000	18,000	0	7,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Burden increase is due to proposed projects so of which have a larger burden than others proposed under the previous clearance.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/02/2024

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