Pell Grant Reporting under the Common Origination and Disbursement (COD) System

Forms and Documents

Document Name	Status
1845 0039 Supporting Statement part A rev 60 day comment period 3 17 2015.docx Supporting Statement A	2015-05-22

IC Document Collections

IC ID	Document Title	Status
43989	COD System Private Institutions Other-regulations	Modified
202764	COD System Public Institutions Other-regulations	Modified

ICR Details

OMB Control No: 1845-0039	ICR Reference No: 201503-1845-004
Status: Historical Active	Previous ICR Reference No: 201206-1845-001
Agency/Subagency: ED/FSA	Agency Tracking No:
Title: Pell Grant Reporting under the Common Origination and Disbursement (COD) System
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/29/2015
	Date Received in OIRA: 05/29/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2018	36 Months From Approved	09/30/2015
Responses	8,488,843	0	9,792,925
Time Burden (Hours)	594,219	0	685,505
Cost Burden (Dollars)	0	0	0

---

Abstract: The Federal Pell Grant program is a student financial assistance program authorized under the Higher Education Act of 1965, as amended (HEA). The program provide grant assistance to an eligible student attending an institution of higher education. The institution determines the student's award and disburses program funds on behalf of the Department of Education (ED). Institutions are still required to report student Pell Grant payment information to ED electronically. Electronic reporting is conducted through the Common Origination and Disbursement (COD) system. The COD system is used by institutions to request, report, and reconcile grant funds received from the Pell Grant program.

---

Authorizing Statute(s): US Code: 20 USC 1001 et seq. Name of Law: HIgher Education Act of 1995, as amended
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 15197	03/23/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 30670	05/29/2015
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
COD System Private Institutions
COD System Public Institutions

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	8,488,843	9,792,925	0	1	-1,304,083	0
Annual Time Burden (Hours)	594,219	685,505	0	0	-91,286	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is a decrease in the burden hours of 91,286 hours due to an anticipated decrease in the number of eligible PELL Grant recipients.This reduction in burden is due to an adjustment in the number of respondents. There is no change to the underlying statute or regulations.

---

Annual Cost to Federal Government: $26,972,400

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/29/2015

---