Pell Grant Reporting under the Common Origination and Disbursement (COD) System

Forms and Documents

Document Name	Status
1845 0039 v6 Supporting Statement 30 day comment period 06 26 2012 (2).docx Supporting Statement A	2012-06-28

IC Document Collections

IC ID	Document Title	Status
43989	COD System Private Institutions	Modified
202764	COD System Public Institutions	New

ICR Details

OMB Control No: 1845-0039	ICR Reference No: 201206-1845-001
Status: Historical Active	Previous ICR Reference No: 200905-1845-001
Agency/Subagency: ED/FSA	Agency Tracking No: 4843
Title: Pell Grant Reporting under the Common Origination and Disbursement (COD) System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/24/2012
	Date Received in OIRA: 06/28/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2015	36 Months From Approved	09/30/2012
Responses	9,792,925	0	6,019,900
Time Burden (Hours)	685,505	0	507,362
Cost Burden (Dollars)	0	0	0

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Abstract: The Federal Pell Grant, the Academic Competitiveness Grant (ACG), and the National Science and Mathematics Access to Retain Talent Grant (National SMART Grant) programs are student financial assistance programs authorized under the Higher Education Act of 1965, as amended (HEA). These programs provide grant assistance to an eligible student attending an institution of higher education. The institution determines the student's award and disburses program funds on behalf of the Department of Education (ED). However, with the completion of the 2010-2011 award year (July 1, 2010 through June 30, 2011) the funding for the ACG and National SMART Grant programs was no longer included in the budget for the title IV federal student aid programs and the awarding of grants ceased. Because there is no funding for either the ACG or National SMART Grant programs, we are removing the corresponding burden from this information collection package. The Pell Grant program is still fully funded and the burden for the reporting of the disbursements for that by institutions of higher education is included in this information collection. Institutions are still required to report student Pell Grant payment information to ED electronically. Electronic reporting is conducted through the Common Origination and Disbursement (COD) system. The COD system is used by institutions to request, report, and reconcile grant funds received from the Pell Grant program.

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Authorizing Statute(s): US Code: 20 USC 1001 et seq. Name of Law: HIgher Education Act of 1995, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 24690	04/25/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 38609	06/28/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
COD System Private Institutions
COD System Public Institutions

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	9,792,925	6,019,900	0	0	3,773,025	0
Annual Time Burden (Hours)	685,505	507,362	0	0	178,143	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The revised number of respondents represents the current number of institutions participating in the Pell Grant program as of the end of the 2010-2011 award year, which accounts for the difference of 143 respondents. While there is a decrease in the number of institutions that are required to respond, there is a marked increase in the number of eligible Pell Grant recipients from the previous information collection, accounting for the net increases in the responses and burden hours.

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Annual Cost to Federal Government: $25,935,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/28/2012

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