Deaths in Custody Reporting Program -- state prison collection

Forms and Documents

Document Name	Status
Form NPS-4 Deaths in Custody - Inmate Deaths in State Prisons Form and Instruction	New
Form NPS-4; NPS-4A Deaths in Custody Reporting Program Form and Instruction	Removed
Appendix C Attachments A-I.pdf Supplementary Document	2016-01-19
DCRP Part B_ 01_2016.docx Supporting Statement B	2016-01-19
DCRP Part A_1112016.docx Supporting Statement A	2016-01-19

IC Document Collections

IC ID	Document Title	Status
219604	Deaths in Custody - Inmate Deaths in State Prisons Form and Instruction	New
204168	Deaths in Custody Reporting Program Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0249	ICR Reference No: 201601-1121-004
Status: Historical Active	Previous ICR Reference No: 201308-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Deaths in Custody Reporting Program -- state prison collection
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/15/2016
	Date Received in OIRA: 01/20/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2019	36 Months From Approved	11/30/2016
Responses	3,646	0	11,308
Time Burden (Hours)	1,723	0	7,726
Cost Burden (Dollars)	0	0	0

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Abstract: The Deaths in Custody (DCRP) prison collection provides a unique opportunity to study inmate mortality in-depth because it collects individual-level data on deaths in state prison. With information collected from the DCRP, BJS can track changes in mortality rates of imprisoned persons and improve the public’s understanding about deaths of persons under the control of the correctional system by reporting on cause of death and the circumstances surrounding the death

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Authorizing Statute(s): US Code: 42 USC 3711 Name of Law: Omnibus Crime Control and Safe Streets Act of 1968
   US Code: 42 USC 3789G Name of Law: Confidentiality of Information
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 53572	09/04/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 72740	11/20/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Deaths in Custody Reporting Program	CJ-9A/CJ-10A, NPS-4; NPS-4A, CJ-11; CJ-11A	Deaths in Custody, 2012 Annual Summary of Inmate Deaths in State Prisons and 2013 State Prison Inmate Death Report ,   2013 Annual Summary on Inmates Under Jail Jurisdiction ,   Arrest-Related Deaths Summary of Incidents, 2013; Arrest-Related Deaths Incident Report, 2013; and Question by Question Guide for CJ-11A
Deaths in Custody - Inmate Deaths in State Prisons	NPS-4A, NPS-4	Annual Summary of Inmate Deaths in State Prisons ,   State Prison Inmate Death Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,646	11,308	0	-7,662	0	0
Annual Time Burden (Hours)	1,723	7,726	0	-6,003	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total respondent burden has decreased since the last OMB clearance was obtained for these activities. The reason for this decrease is that the arrest-related death collection and the jail collection will be seeking separate clearances.

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Annual Cost to Federal Government: $58,323

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/20/2016

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