FEMA Preparedness Grants: Homeland Security Grant Program (HSGP)

Forms and Documents

Document Name	Status
Form FEMA Form 089-0-27 OPSG Daily Activity Report Form	New
Form FEMA Form 089-20 OPSG Inventory of Operation Orders Form	Modified
Form FEMA Form 089-16 OPSG Operations Order Form and Instruction	Modified
Form FEMA Form 089-1 HSGP Investment Justification, FEMA Form 089-1 Form	Modified
Supporting Statement for OMB Collection 1660-0125 (HSGP Mid-Cycle) (Clean).docx Supporting Statement A	2017-01-09
6 USC 603.pdf Supplementary Document	2016-12-28
5-22-15 Copy of FINAL_ FY_2015_Unified_THIRA-SPR_Reporting_Tool_PRA (2).xlsm Supplementary Document	2016-12-14
Published 30 Day FRN for OMB Collection 1660-0125 (Compliance Letter), 12-12-2016.pdf Supplementary Document	2016-12-14
Published 60 Day FRN for OMB Collection 1660-0125, (Compliance Letter), 9-26-2016.pdf Supplementary Document	2016-12-14
TEPW_User_Guide_Dec-12.docx Supplementary Document	2016-02-26
HSGP Application Processes, OMB Collection 1660-0125.docx Supplementary Document	2016-02-23
Forms Revision Chart FEMA Form 089-16_10152015.doc Supplementary Document	2016-12-14
Section 2002 of Homeland Security Act of 2002.pdf Supplementary Document	2016-02-23
FY_2016_HSGP_IJ_PlanningGuide_REVISED021816_FINAL.pdf Supplementary Document	2016-12-28
Forms Revision Chart IJ Template, FEMA Form 089-1.doc Supplementary Document	2016-12-14
Narrative of Changes for OMB Collection 1660-0125.docx Supplementary Document	2016-12-14
FEMA Form 091-0-1, HSEEP-AAR-IP.docx Supplementary Document	2016-02-24
FEMA Form 024-0-1, EHP Screening Form.docx Supplementary Document	2016-02-24
GRT - BSIR - Screenshots, 11-17-2016.docx Supplementary Document	2016-12-14
SF-269 (Long Form).pdf Supplementary Document	2016-12-14
SF-425.pdf Supplementary Document	2016-12-14
SF-1199A.pdf Supplementary Document	2016-12-14
SF-LLL.pdf Supplementary Document	2016-12-14
SF-424D.pdf Supplementary Document	2016-12-14
SF-424C.pdf Supplementary Document	2016-12-14
SF-424B.pdf Supplementary Document	2016-12-14
SF-424A.pdf Supplementary Document	2016-12-14
SF-424.pdf Supplementary Document	2016-12-14
privacy_PIA_FEMA_GrantManagementPrograms_February2015.pdf Supplementary Document	2016-12-14
GRTUserGuide.pdf Supplementary Document	2016-02-23
Published 30 Day FRN for OMB Collection 1660-0125, 2-17-2016.pdf Supplementary Document	2016-02-23
Published 60 Day FRN for OMB Collection 1660-0125, 12-4-2015.pdf Supplementary Document	2016-02-18
FY_2016_HSGP_NOFO_FINAL.pdf Supplementary Document	2016-12-28

IC Document Collections

IC ID	Document Title	Status
224824	SAFECOM Compliance Letter Other-Letter	New
224823	OPSG Daily Activity Report Form	New
220481	Critical Emergency Supplies Inventory Plan Instruction	New
220480	SHSP and UASI Pass-Through Requirements Instruction	New
220479	UAWG Allocation Methodology Instruction	New
220478	Senior Advisory Committee (SAC) Charter Instruction	New
209491	OPSG Inventory of Operation Orders Form	Modified
209490	OPSG Operations Order Form and Instruction	Modified
192535	Documentation from SAA on how operational overtime UASI funds held by State would support urban area Instruction	Modified
192533	Multi-year Training and Exercise Plan Instruction	Modified
192532	UAWG Spending Consensus Instruction	Removed
192531	UASI Strategy Instruction	Removed
192530	UASI Governance Charter Instruction	Modified
192529	Urban Area Working Group Overview/Structure, including Point-of-Contact Instruction	Modified
192528	HSGP Investment Justification, FEMA Form 089-1 Form	Modified

ICR Details

OMB Control No: 1660-0125	ICR Reference No: 201602-1660-003
Status: Historical Active	Previous ICR Reference No: 201310-1660-005
Agency/Subagency: DHS/FEMA	Agency Tracking No:
Title: FEMA Preparedness Grants: Homeland Security Grant Program (HSGP)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/15/2017
	Date Received in OIRA: 01/31/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2020	36 Months From Approved	05/31/2017
Responses	53,920	0	532
Time Burden (Hours)	269,579	0	333,502
Cost Burden (Dollars)	0	0	0

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Abstract: The Homeland Security Grant Program (HSGP) is a primary funding mechanism for building and sustaining national preparedness capabilities. HSGP is comprised of four separate grant programs: the State Homeland Security Program (SHSP), the Urban Areas Security Initiative (UASI), the Metropolitan Medical Response Systems (MMRS), and the Citizen Corps Program (CCP). Together, these grants fund a range of preparedness activities, including planning, organization, equipment purchase, training, exercises, and management and administration costs.

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Authorizing Statute(s): PL: Pub.L. 107 - 296 Section 2002 Name of Law: Homeland Security Act of 2002
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 66051	09/26/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 89490	12/12/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 13

IC Title	Form No.	Form Name
UASI Strategy
Senior Advisory Committee (SAC) Charter
UAWG Allocation Methodology
SHSP and UASI Pass-Through Requirements
Critical Emergency Supplies Inventory Plan
UAWG Spending Consensus
OPSG Inventory of Operation Orders	FEMA Form 089-20	OPSG Inventory Form
OPSG Operations Order	FEMA Form 089-16	OPSG Operations Order and Budget
HSGP Investment Justification, FEMA Form 089-1	FEMA Form 089-1	HSGP Investment Justification
Multi-year Training and Exercise Plan
UASI Governance Charter
Documentation from SAA on how operational overtime UASI funds held by State would support urban area
Urban Area Working Group Overview/Structure, including Point-of-Contact
SAFECOM Compliance Letter
OPSG Daily Activity Report	FEMA Form 089-0-27	OPSG Daily Activity Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	53,920	532	0	53,374	14	0
Annual Time Burden (Hours)	269,579	333,502	0	30,242	-94,165	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: From the last OMB approval, various reporting requirements have been added and removed from the HSGP. The burden hours have decreased from 333,502 hours to 269,579 hours. For FEMA Forms 089-20 and 089-1, there is no change in annual burden hours. For FEMA Form 089-16, there is a slight increase in the annual hour burden for this form due to revisions to the form. For FEMA Form 089-16, the current annual hour burden was 22,230 hours, the new hours burden is 22,269 for an increase of 39 annual burden hours. There has been a decrease in the annual burden hours in this collection due to the removal of the following collection instruments: UASI Strategy – UASI recipients are no longer required to submit this data as decided by GPD leadership (current burden hours on inventory 33,000). UAWG Spending Consensus – Recipients are no longer required to submit this data per GPD leadership. It is replaced by the UASI Allocation Methodology (current burden hours on inventory 5,280). Initial Strategy Implementation Plan (ISIP) – Recipients are no longer required to submit this data per GPD leadership. This collection activity was approved under FEMA OMB Control Number 1660-0117, which expires 1/31/2017. Preparedness Comprehensive Assessment Support Tool (PrepCAST) – Recipients are no longer required to submit this data per GPD leadership. This collection activity was approved under FEMA OMB Control Number 1660-0087, which expired on 4/30/2016 and was discontinued on 5/12/2016. The following collection instruments have been added but have not resulted in an increase of the annual burden hours: Senior Advisory Committee (SAC) Charter – This is a new requirement for HSGP to ensure grant recipients administer and implement projects that involve the entire preparedness community. SHSP-UASI Pass Through Requirement – This is a new requirement for HSGP to ensure grant recipients transfer at least 80% of awarded grant funds to local jurisdictions. Critical Emergency Supplies Inventory Plan – This is a new requirement for HSGP and is only required if grant recipients use funds to purchase critical emergency supplies. The Plan ensures supplies are used within the appropriate shelf life and are accounted for. MAX.Gov: The U.S. Border Patrol, FEMA, Recipients and Sub-recipients will utilize MAX.Gov to facilitate the Campaign Plan/ Fragmented Operation Order submission and approval process. Daily Activity Report Form, FEMA Form 089-0-27 – This form has been added to this collection. The DAR is used to submit the ongoing results and outputs from OPSG operations conducted. The annual burden hours are 53,290. SAFECOM Compliance Letter – This document has been added to this collection. The compliance letter certifies that the applicant will comply with SAFECOM Guidance when implementing interoperable communications projects. The letter will be attach in the ND Grants system as part of the HSGP application.

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Annual Cost to Federal Government: $2,792,089

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/31/2017

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