SPR Supporting Statement - Response to OMB Comments (Clean) (2)

Supporting Statement for the State Program Report

for FY 2016-2019

A. Justification

1. Circumstances Making the Collection of Information Necessary

• This is a request for Office of Management and Budget (OMB) approval of Administration for Community Living’s (ACL) Administration on Aging (AoA) Title III and Title VII performance data. This collection is an extension with no changes of the 2013 approved version.

• The Older Americans Act (OAA), P.L. 89-73, enacted July 14, 1965, last amended in October 2006, P.L. 109-365, requires a report annually on the performance of Older Americans Act funded projects. (42 U.S.C. 3012).

• Data collection is essential to provide performance measures as required by Congress and the GPRA Modernization Act of 2010 (GPRAMA).

2. Purpose and Use of Information Collection

The information submitted by Title III grantees is AoA’s principle source for data and information on programs and services funded under the Older Americans Act (OAA). The State Program Report (SPR) serves as the Program Performance Report for the state grantees to meet their annual grantee reporting requirements and includes the data required by the OAA to be reported in the AoA Annual Report to Congress. The data collection is summary data of services for seniors provided or managed by State Units on Aging (SUA) and Area Agencies on Aging (AAA). Data is submitted annually by the 50 states, four Territories (American Samoa, Guam, Puerto Rico, and Virgin Islands), and Washington, D.C. It includes information on the number of people served, the number of units of specific services, Title III expenditures, total expenditures, number of state and local staff, number of providers, and major accomplishments.

Data from the SPR are the primary source for performance measures in the Congressional budget justification; the HHS Annual Performance Plan and Report as well as the Annual Report to Congress referred to above. AoA also uses the data to respond to inquiries from stakeholders, the public, the press, and program and policy decision makers.

Information from the most recent SPR is available on-line on the Aging Integrated Database (AGID) website (http://www.agid.acl.gov/). Results are available annually. This website is in the process of being replaced. The future website address is: http://www.acldata.acl.gov).

3. Use of Improved Information Technology and Burden Reduction

• States are required to submit data electronically via an online internet based secure server.

4. Efforts to Identify Duplication and Use of Similar Information

• No other sources collect this or similar information.

5. Impact on Small Businesses or Other Small Entities

• Reporting is performed by State Units on Aging. No small businesses will be involved in this collection.

6. Consequences of Collecting the Information Less Frequent Collection

• The Older Americans Act contains provisions for annual reporting. If the reports were made less frequently, AoA would not fulfill its legislated reporting responsibilities.

7. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5

• None of the listed circumstances applies to this submission.

8. Comments in Response to the Federal Register Notice/Outside Consultation

• A 60-day Federal Register Notice was published in the Federal Register on

May 3, 2016, Vol. 81, No. 85, pp. 26569-26570. This notice is attached.

No comments were submitted.

• The 30-day Federal Register notice was published in the Federal Register on July 19, 2016, Vol. 81, No. 138, pp. 46928.

9. Explanation of any Payment/Gift to Respondents – not applicable.

10. Assurance of Confidentiality Provided to Respondents

• Individuals are not identified in the report. Aggregate data are being collected.

• ACL has conducted a Privacy Impact Assessment (PIA) which shows that individuals are not identified in SPR (State Program Report) data collection. Individual level/person level data is not collected, therefore PII (Personally Identifiable Information) is not applicable. SPR reporting contains only aggregate level data collection.

11. Justification for Sensitive Questions

• No information of a sensitive nature is being asked or collected.

12. Estimates of Annualized Burden Hours (Total Hours & Wages)

• The information below shows the estimated annualized burden hours and costs for states to enter their data.

12A. Estimated Annualized Burden Hours

The burden hours are based on the number of grantees, including the 50 States, American Samoa, Guam, Puerto Rico, the Virgin Islands, and Washington, D.C, at an estimated average time of 50 hours per year submitted annually for a total of 2,750 hours.

12A. Estimated Annualized Burden Hours

Type of Respondent	Form Name	No. of Respondents	No. of Responses per Respondent	Average Burden per Response (in hours)	Total Burden Hours
States	State Program Report	55	1	50	2,750

12B. Costs to Respondents

Type of Respondent	Total Burden Hours	Hourly Wage Rate	Total Respondent Costs
State Units on Aging staff	2,750	$73.98 per hour1	$103,445

13. Estimates of other Total Annual Cost Burden to Respondents or Recordkeepers/

Capital Costs

• There should not be any additional costs to the projects beyond those already identified in Item 12 above.

14. Annualized Cost to Federal Government

• The estimated annualized cost to the Federal Government is $714,764.

• Based on the estimated mid-point payscale for grades 12 & 13:

Staff Hours/Costs

200 hrs. x $40.10 per hour $ 8,020

200 hrs. x $33.72 per hour $ 6,744

$ 14,764

Contract for database $700,000

Total Cost to Federal Government $714,764

15. Explanation for Program Changes or Adjustments – No change.

16. Plans for Tabulation and Publication and Project Time Schedule

• Results from State Program Report are uploaded to the Aging Integrated Database (AGID) available on-line at http://www.agid.acl.gov/. Results are available annually. The future website address is: http://www.acldata.acl.gov).

The annual goal for posting is December of each year. Data on the supportive services programs and congregate and home delivered nutrition programs under Title III of the Older Americans Act are available to the public online and include the following features:

• Data-at-a-Glance, a tool for generating quick estimates of data in table form, supplemented by map and chart graphical presentations;

• State Profiles, featuring profiles of state Older Americans Act programs;

• National Tables, tables listing state-specific data; and

• Custom Tables, a query database which allows users to produce detailed, multi-year tables.

17. OMB Expiration Date

• We will display the expiration date.

18. Exceptions to Certification for Paperwork Reduction Act Submissions

• There are no exceptions to this request for certification.

B. Collection of Information Employing Statistical Methods. If statistical methods will not be used to select respondents and item 17 on Form 83-I is checked “No” use this section to describe data collection procedures.

• These collections do not employ statistical methods.

1 An Hourly Wage Rate of $36.99 per hour derived from the Bureau of Labor Statistics, May 2015 National Industry-Specific Occupational Employment and Wage Estimates, mean hourly wage of the Business and Financial Operations Occupations, occupation code 13-000. Link:

http://www.bls.gov/oes/current/naics4_551100.htm#13-0000. This amount was increased by a percentage of 100% to account for benefits and overhead expenses.

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