Youthful Offender Grants Management Information System

Forms and Documents

Document Name	Status
1205-0513 Supporting Statement_FINAL 9.8.16.doc Supporting Statement A	2016-09-08

IC Document Collections

IC ID	Document Title	Status
223421	Grantees Quarterly Narrative Report Other-Quarterly Narrative Progress Report	New
207322	Grantees Participant Data Collection Other-Record Layout	Modified
207319	Participant Data Disclosure Other-Record Layout	Modified
207316	Grantees Quarterly Progress Report Other-Youth Offender QPR	Modified
207307	Juvenile Justice Agency Recidivism Report Other-Worksheet and Instruction for recidivism calculations	Modified

ICR Details

OMB Control No: 1205-0513	ICR Reference No: 201607-1205-002
Status: Historical Active	Previous ICR Reference No: 201304-1205-002
Agency/Subagency: DOL/ETA	Agency Tracking No:
Title: Youthful Offender Grants Management Information System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/23/2017
	Date Received in OIRA: 09/15/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2020	36 Months From Approved	01/31/2017
Responses	36,672	0	36,084
Time Burden (Hours)	51,096	0	37,680
Cost Burden (Dollars)	0	0	0

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Abstract: This data collection request is to permit the Department of Labor to continue a management information system for these various sets of grantees. This request continues the reporting and recordkeeping system for a minimum level of information collection that is necessary to comply with Equal Opportunity requirements, to hold Youthful Offender grantees appropriately accountable for the Federal funds they receive, including performance measures, and to allow the Department to fulfill its oversight and management responsibilities.

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Authorizing Statute(s): US Code: 29 USC 3245, 3248 Name of Law: Workforce Innovation and Opportunity Act of 2014
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 23751	04/22/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 63497	09/15/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Participant Data Disclosure
Juvenile Justice Agency Recidivism Report
Grantees Quarterly Progress Report
Grantees Participant Data Collection
Grantees Quarterly Narrative Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	36,672	36,084	0	252	336	0
Annual Time Burden (Hours)	51,096	37,680	0	1,440	11,976	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This request adds burden hours inadvertently not accounted for in the request three years ago for the time spent by grantees generating, reviewing, and correcting errors in the quarterly progress reports; increases the average burden to participants for the collection of intake data from 12 minutes to 45 minutes to make it more consistent with the burden to participants for the collection of information in similar Division of Youth services programs and to allow for extra time for the additional intake questions; increases the average burden for grantee staff to collect intake, service, and outcome information from 1.6 hours to 2 hours to allow for extra time for the additional intake questions and for tracking additional outcomes , and decreases the burden hours from 30 to 16 for grantees to complete the quarterly narrative reports to make it consistent with the average hours approved for the quarterly narrative reports of similar Division of Youth services programs. This adds 6,720 burden hours for the quarterly progress report, 6,600 burden hours for participants, 4,800 burden hours for grantee staff collection of information, and subtracts 4,704 burden hours from the quarterly narrative report, for a net effect of adding 13,416 burden hours to this request.

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Annual Cost to Federal Government: $390,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/15/2016

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