National Oceanic and Atmospheric Administration, Office of Education, Educational Partnership Program (EPP) and Ernest F. Hollings Undergraduate Scholarship Program

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Student Tracker Database Form for CSC and EEP Program Components - Nonprofits	Form	Unchanged	Available
Alumni Update Form for Scholarship Programs	Form and Instruction	Unchanged	Available
Undergraduate application references	Form	Unchanged	Repair queued
EPP Undergraduate Scholars/Ernest F. Hollings Scholarship Application	Form	Modified	Available
0568 Change request-DOB_race_ethnicity.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-08-16	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
181992	Student Tracker Database Form for CSC and EEP Program Components - Nonprofits	Form	Unchanged
181991	Alumni Update Form for Scholarship Programs	Form and Instruction	Unchanged
181990	Undergraduate application references	Form	Unchanged
181989	EPP Undergraduate Scholars/Ernest F. Hollings Scholarship Application	Form	Modified

ICR Details

OMB Control No: 0648-0568	ICR Reference No: 201608-0648-007
Status: Historical Active	Previous ICR Reference No: 201311-0648-003
Agency/Subagency: DOC/NOAA	Agency Tracking No:
Title: National Oceanic and Atmospheric Administration, Office of Education, Educational Partnership Program (EPP) and Ernest F. Hollings Undergraduate Scholarship Program
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/17/2016
	Date Received in OIRA: 08/16/2016
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2017	01/31/2017	01/31/2017
Responses	3,589	0	3,589
Time Burden (Hours)	9,513	0	9,513
Cost Burden (Dollars)	600	0	600

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Abstract: The National Oceanic and Atmospheric Administration (NOAA) Office of Education (OEd) Educational Partnership Program (EPP) an the Ernest F. Hollings (Hollings) Scholarship Program collects, evaluates and assesses student data and information for the purpose of selecting successful candidates, generating internal NOAA reports and articles to demonstrate the success of the programs. OEd EPP and Hollings require applicants to its student scholarship programs to complete an application for NOAA undergraduate programs. Part of the application package requires references (e.g., academic professors and advisors) to complete a NOAA student scholar reference form in support of the scholarship application. NOAA OEd EPP and Hollings student scholar alumni are also requested to provide information for NOAA internal tracking purposes. In addition, the collected student data supports NOAA OEd EPP and Hollings program performance measures. NOAA's Office of Education revised its alumni form that was used by NOAA's Office of Education, Educational Partnership Program and the Ernest F. Hollings Undergraduate Scholarship Program so that the form may be used by other NOAA programs, Dr. Nancy Foster Scholarship Program and the National Marine Fishery Service (NMFS) Recruitment, Training, and Research Program. This request is to add voluntary fields for date of birth and race/ethnicity to the EPP and Hollings scholarship applicatkon forms, to assist in later alumni tracing.

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Authorizing Statute(s): PL: Pub.L. 108 - 447 902 Name of Law: Consolidated Appropriations Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 48417	08/08/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 76811	12/19/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

table that charts list of burden

IC Title	Form No.	Form Name
Student Tracker Database Form for CSC and EEP Program Components - Nonprofits	NA	Student tracker database web-based updates
EPP Undergraduate Scholars/Ernest F. Hollings Scholarship Application	NA, NA, NA	Mock-up of new fields, DOB and race/ethnicity ,   EPP Undergraduate Student Application ,   Hollings Undergraduate Scholarship Application
Undergraduate application references	NA	Ernest Hollings and EPP scholarship application reference form
Alumni Update Form for Scholarship Programs	NA	Alumni update form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,589	3,589	0	0	0	0
Annual Time Burden (Hours)	9,513	9,513	0	0	0	0
Annual Cost Burden (Dollars)	600	600	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The Environmental Entrepreneurship Program and one Cooperative Science Center grant awards are closed and no new student data will be collected. Two new NOAA programs will collect alumni data and information: the Dr. Nancy Foster Scholarship Program and Recruiting, Training, and Research (RTR) Program, in addition to the Educational Partnership Program and the Ernest F. Hollings Undergraduate Scholarship Program. Adjustment SMPTS Form: There has been a decrease of 8 respondents and 24 responses, from 12 to 4 and 36 responses to 12, but in the last ICR, only 12 responses, and 194 hours, were included in ROCIS. Therefore this change will not appear in the system. Twelve responses are now correct (4 x 3), but due to the adjusted response time, the new hours have changed from 194 to 336, showing an increase of 142 hours. Total mailing costs were previously estimated at an average of $300 per year, but we are now using the maximum cost of $600. Program changes: Closure of two programs and addition of two programs' use of the alumni form. GSP – Application Form: Decrease of 40 responses, from 40 to 0 and from 320 hours to 0 GSP - Reference Form: Decrease of 120 responses, from 120 to 0, and from 120 hours to 0 USP – Application Form: Decrease of 200 responses from1,000 to 800 and from 8,000 hours to 6,400 USP – Reference Form: Decrease of 400 responses, from 2,000 to 1,600 and same decrease for hours Alumni Form: Increase of 865 responses, from 312 to 1,177 and same increase for hours.

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Annual Cost to Federal Government: $40,800

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/16/2016

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