Attachment A NSLP #0584-0006 Burden Chart with AR final rule

Attachment A NSLP #0584-0006 Burden Chart with AR final rule.xlsx

7 CFR Part 210, National School Lunch Program

Attachment A NSLP #0584-0006 Burden Chart with AR final rule

OMB: 0584-0006

Document [xlsx]
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Overview

RecordKeeping
Reporting
PublicNotification
60 day Summ
Burden Summary
Notes

Sheet 1: RecordKeeping
Recordkeeping




A B C = (A*B) D E= (C*D) F


G =E-F
Program Rule CFR Citation Title Form Number Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Rule Due to an Adjustment Total Difference
State Agency Level
Competitive Foods 210.18(h)(2)(iv) SA maintains documentation of LEA/SFA compliance with nutrition standards for competitive foods.
56 118 6,608 0.25 1,652 1,652

0 -
FNS-10 210.20(b)(1&2) & 210.23(c) & 210.5 SA maintains accounting records and source documents to control the receipt, custody and disbursement of Federal NSLP funds and documentation supporting all SFA claims paid by the SA. FNS-10 50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 354 19,824 3.00 59,472 59,472

0 -
FNS-13 210.20(b)(3) & 210.17(g)&(h) SA maintains documentation to support the amount of State funds reported used for State revenue matching requirements. FNS-13 56 reported annually on the FNS-13 1 56 1.00 56 56

0 -
Admin Review 210.20(b)(6) & 210.18(o)(f)(k,l,m) & 210.23(c) SA maintains records of all reviews (including Program violations, corrective action, fiscal action and withholding of payments). FNS-640 56 Total SFAs / SAs divided by 3 for every three years. 118 6,608 8.00 52,878 52,864

14 14

210.20(b)(7) & 210.19(c) & 210.18(o) SA maintains documentation of fiscal action taken to disallow improper claims submitted by SFAs, as determined through claims processing, reviews, and USDA audits.
56 Total SFAs / SAs divided by 3 for every three years. 118 6,608 0.50 3,304 3,304

0 -

210.20(b)(10) & 210.19(b) SA shall prepare records on schools eligible to received USDA donated foods.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 1 56 3.00 168 168

0 -

210.20(b)(11) SA maintains records from SFAs of food safety inspections obtained by schools.
56 Total SFAs / SAs 354 19,824 0.25 4,956 4,956

0 -
Paid Lunch Revenue 210.20(b)(12) & 210.14(e)(7) SA maintains records of paid reimbursable lunch prices obtained from SFAs. FNS-828 56 354 19,824 0.20 3,965 3,965

(0) (0)
Professional Standards 210.20(b)(14) SA maintains documentation of compliance with professional standards for State directors of School Nutrition Programs.
56 1 56 0.25 14 14

0 -






-
- 0

0 -
*
State Agency Level Total
56 1,419 79,464 1.59 126,465 126,451 0 0 14 14
School Food Authority/Local Education Agency Level

210.9(b)(19) SFA maintains files of children directly certified.
19,822 4 79,288 0.65 51,537 51,537

0 0
Competitive Foods 210.11(b)(2) LEAs & SFAs maintain documentation of compliance with nutrition standards for all competitive food for sale to students.
19,822 1 19,822 20.00 396,440 396,440

- -

210.15(b)(1) & 210.8(a)(5) SFA maintains documentation of participation data by school to support monthly Claim for Reimbursement and data used in the claims review process.
Based on SAE allocation data 19,822 10 198,220 Often automated with little manual review 5.00 991,100 991,100

- -
Six Cents Certification 210.15(b)(2) & 210.7(d)(2) SFAs maintain documentation to support performance based reimbursement and the attestation of compliance.
19,822 1 19,822 0.25 4,956 4,956

(0) (0)

210.15(b)(4) & 210.9(b)(18 & 20) SFA maintains files of school meal applications.
19,822 1 19,822 2.66 52,727 52,727

(0) (0)
Paid Lunch Revenue 210.15(b)(6) & 210.14(e) SFA maintains calculations of average paid lunch prices and adjustments.
19,822 1 19,822 5.00 99,110 99,110

- -
Paid Lunch Revenue 210.15(b)(7) & 210.14(f) SFA documents revenue from sale of nonprogram foods accrues to the nonprofit school food service account and is compliant with requirements.
19,822 1 19,822 10.00 198,220 198,220

- -
Professional Standards 210.15(b)(8); 210.30(g) SFA maintains documentation of compliance with professional standards for school nutrition directors, managers and personnel.
19,822 1 19,822 0.25 4,955 4,955

0 0






-
-


- -






-
-


- -
*
School Food Authority Level Total
19,822 20 396,440 4.54 1,799,045 1,799,045 0 0 (0) (0)
School Level

210.10(m) School maintains written statements signed by a license physican of the need for substitutions and recommending alternate foods.
Estimate 30% of schools might have this occur. 30,400 1 30,400 0.08 2,432 2,432

- -
Competitive Foods 210.11(b)(2) Organizations responsible for food service in schools maintain records.
101,332 1 101,332 0.50 50,666 50,666

- -

210.15(b)(1) School maintains documentation of participation data by school to support the Claim for Reimbursement.
101,332 180 18,239,760 0.15 2,735,964 2,735,964

- -

210.15(b)(2)(3) & 210.10(a)(3) Schools maintain production and menu records.
101,332 180 18,239,760 0.25 4,559,940 4,559,940

- -

210.15(b)(5) & 210.13(b&c) School maintains food safety records and records from most recent food safety inspection.
101,332 120 12,159,840 0.02 243,197 243,197

(0) (0)






-
-











-
-



-
*
School Level Total
101,332 481.30 48,771,092 0.16 7,592,199 7,592,199 - - (0) (0)


Total Recordkeeping Burden
121,210 406 49,246,996 0.19 9,517,709 9,517,695 0 0 14 14


















Program Rule Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Rule Due to an Adjustment Total Difference




121,210 404.20 48,993,578 0.18 8,645,325 8,645,325 0 0 (0) -



Paid Lunch Revenue 39,700 1.50 59,468.0 5.07 301,294.8 301,295.0


(0.2)



Nutrition Standards -
-
- -


-



Six Cents Certification 19,822 1.00 19,822.0 0.25 4,955.7 4,956.0


(0.3)



0 -
-
- -


-



Competitive Foods 121,210 1.05 127,762.0 3.51 448,758.0 448,758.0


-



Professional Standards 19,878 1.00 19,878.0 0.25 4,969.5 4,969.0


0.5



Local Wellness Policy -
-
- -


-



Admin Review 56 118.00 6,608.0 8.00 52,878.1 52,864.0


14.1



0 -
-
- -


-



0 -
-
- -


-



FNS-10 56 354.00 19,824.0 3.00 59,472.0 59,472.0


-



FNS-13 56 1.00 56.0 1.00 56.0 56.0


-



FNS-640 -
-
- -


-



0 -
-
- -


-



Total 121,210 406.29 49,246,996 21.26 9,517,709 9,517,695 0 0 0 14

Sheet 2: Reporting
Reporting




A B C = (A*B) D E= (C*D) F


G =E-F
Program Rule CFR Citation Title Form Number Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Direct Certification Rule Due to an Adjustment Total Difference
State Agency Level
Admin Review 210.18(d)(2) & 210.18(i) & 210.18(o)(1) & 210.20(a)(5) State agencies shall report to FNS of the names of large school food authorities exceeding administrative review thresholds.
56 0 - 0.20 - 11

-11 -11

210.18(i)(3) SA notifies SFAs in writing of review findings, corrective actions, deadlines, and potential fiscal action with grounds and right to appeal.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 #SFAs divided by 3 (every three years) 19,822 / 3 = 6607 divided by 56 SAs = 118 118 6,608 8.00 52,864 52,864

0 0

210.19(f) SA provides the CACFP SA with a list of all NSLP schools with at least 50% or more children eligible for free or reduced price meals by February 1 each year.
56 1 56 2.00 112 112

0 0

210.20(a)(5) & 210.18(n)&(o)(2) SAs shall report to FNS the results of reviews by March 1 of each school year. FNS-640 56 1 56 2.50 140 56
84
84

210.20(a)(7) SA reports to FNS schools' compliance with the food safety inspections requirements.
56 1 56 1.50 84 84


0

210.20(a)(2)&(3)&(4)&(8)&(9) & 210.5(d)(1)&(2) & 210.14(e)(7) & 210.17(g) SA reporting burden for electronic reports accounted for in the Food Program Reporting System (FPRS) ICR #0584-0594. FNS-10, FNS-13, FNS-777, FNS-828










*
State Agency Level Total
56 121.00 6776 7.85 53200 53127 0 84 (11) 73
School Food Authority/Local Education Agency Level

210.9(b)(21) SFA provides SA with list of all schools with at least 50% free or reduced-price enrolled children and the attendance boundaries for those schools upon request of a CACFP sponsor of homes.
19,822 1.25 24,778 0.25 6,194 6,194

0 0

210.9(c)(7) SFAs review NSLP afterschool care prgrograms
482 2 964 0.25 241 241

0 0

210.15(a)(1) & 210.8(b)&(c) SFA submits to the SA monthly claims for reimbursement and eligibility data for enrolled children for October.
19,822 School year is typically 10 months. 10.15 201,193 1.00 201,193 201,193

0 0

210.15(a)(2)&(4) & 210.9(a&b) & 210.7(d)(2) SFA submits to the SA an application, agreement, Free and Reduced Price Policy Statement, commodity preference, and annual certifications.
19,822 1 19,822 0.25 4,956 4,956

0 0

210.15(a)(3) & 210.18(j)(2) SFA submits to the SA a written response to reviews documenting corrective action for Program deficiencies.
6,607 1 6,607 8.00 52,856 52,856

0 0

210.15(a)(7) SFA reports to the SA the number of safety inspections obtained by each school.
19,822 1 19,822 0.50 9,911 9,911

0 0
Paid Lunch Revenue 210.15(a)(8) & 210.14(e)(7) School food authorities shall report prices of paid lunches for each school to the State agency.
19,822 1 19,822 0.25 4,956 4,956

0 0















*
School Food Authority Level Total
19,822 14.782 293,008 0.96 280,307 280,307 0 0 0 0
School Level

210.13(b) Schools shall post the most recent food safety inspection and provide a copy upon request.
101,332 2 202,664 0.10 20,266 20,266

0 0
*
School Level Total
101,332 2.000 202,664 0.10 20,266 20,266 - - 0 0


Total Reporting Burden
121,210 4.15 502,448 0.70 353,773 353,700 0 84 (11) 73


















Program Rule Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Direct Certification Rule Due to an Adjustment Total Difference




121,210.0 3.98 482,625.8 0.72 348,817.6 348,733.0


84.6



0 -
-
- -


-



Admin Review 56.0 0.00 -
- 11.0


(11.0)



Paid Lunch Revenue 19,822.0 1.00 19,822.0 0.25 4,955.5 4,956.0


(0.5)



Total 121,210 #REF! #REF! #REF! #REF! #REF! 0 0 0 #REF!

Sheet 3: PublicNotification
Public Notification




A B C = (A*B) D E= (C*D) F


G =E-F
Program Rule CFR Citation Title Form Number Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Final Rule Due to an Adjustment Total Difference
State Agency Level
Admin Review 210.18(m)(1) SA must post a summary of the most recent administrative review results of SFAs on the SA website and make a copy available upon request.
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56 124 6,944 0.25 1,736.0 0.0


1736






0
0.0



0






0
0.0



0
*
State Agency Level Total
56 124.00 6944 0.25 1736 0 0 0 0 1736
Local Educational Agency / School Food Authority Level






0
0



0






0
0



0
*
Local Educational Agency / School Food Authority Level Total
0
0
0 0 0 0 0 0
School Level















*
School Level Total
- - -
- - - - - 0


Total Reporting Burden
56 124.00 6,944 0.25 1,736 0 0 0 0 1,736


















Program Rule Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Final Rule Due to an Adjustment Total Difference



0 - - 0 0.00 0 0 - - - 0



Admin Review 56.0 124.0 6,944.0 0.25 1,736.0 - - - - 1,736.0



0 - - - - - - - - - -



0 - - - - - - - - - -



0 - - - - - - - - - -



- - - - - - - - - - -



Total 56 124.00 6,944 0.25 1,736 0 0 0 0 1,736

Sheet 4: 60 day Summ




SUMMARY OF BURDEN RECORDKEEPING & REPORTING

TOTAL NO. RESPONDENTS 121,210

AVERAGE NO. RESPONSES PER RESPONDENT 410.497

TOTAL ANNUAL RESPONSES 49,756,388

AVERAGE HOURS PER RESPONSE 0.198431159388142

TOTAL BURDEN HOURS 9,873,218

CURRENT OMB INVENTORY 9,871,395
This is the Current OMB Approved Burden Hrs column 'J'
DIFFERENCE (NEW BURDEN REQUESTED) 1,823

Sheet 5: Burden Summary
ICR #0584-0006, National School Lunch Program 7 CFR Part 210 - Summary






Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. BxC) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. DxE)
Recordkeeping




State Agency Level 56 1,419 79,464 1.5915 126,465
School Food Authority Level 19,822 20 396,440 4.5380 1,799,045
School Level 101,332 481 48,771,092 0.15567 7,592,199
Recordkeeping Total 121,210 406 49,246,996 0.19326476 9,517,709
Reporting




State Agency Level 56 121 6,776 7.8512 53,200
School Food Authority Level 19,822 15 293,008 0.956653 280,307
School Level 101,332 2 202,664 0.1000 20,266
Reporting Total 121,210 4 502,448 0.7040992 353,773
Public Notification




State Agency Level 56 124 6,944 0 1,736
Local Educational Agency Level - - -
School Level - - - -
Public Notification Total 56 124 6,944 0 1,736
TOTAL BURDEN FOR NATIONAL SCHOOL LUNCH PROGRAM 121,210 410.50 49,756,388 0.20 9,873,218

Sheet 6: Notes
Date User Initials Comments
7/21/15 SW This is the Burden doc using the redesigned template. Revisions made to include merges from rules and moving of forms into FPRS.
3/14/16 SW This is now the most current verison of the information collection for the NSLP following the Feb 2016 renewal.



































































































































































































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