Agreement Negotiation information requirements

Explanatory Note OMB Control No. 0551-0046

During negotiation of the final agreement, to the extent that the information was not included or was unclear in the application, FAS make seek additional details about the following: (1) Plan of operation, including project objectives and detailed activity descriptions; (2) methods for selecting the beneficiaries; (3) any contributions for cost sharing or matching, including cash and non-cash contributions; (4) subrecipients involved in activity implementation, and for selecting subrecipients; (5) governmental or nongovernmental entities involved in activity implementation; (6) Performance goals for the agreement, including a list of results to be achieved by the activities and corresponding indicators, targets, and time frames; and (7) an evaluation plan for the project, detailing the evaluation purpose and scope, key evaluation questions, evaluation methodology, time frame, evaluation management, and cost.

As part of finalizing the agreement, FAS will ask the recipient to develop a procurement plan, which will need to be executed according to the time period specified in the agreement. This procurement plan will include time periods, broken down by month, for commodity procurement, delivery, and distribution and, where applicable, the distribution of food vouchers.

The recipient must submit information to FAS to support the assertions that: (1) the eligible commodities can be procured locally or regionally without a disruptive impact on farmers located in, or the economy of, the target country or any country in the target region; (2) the eligible commodities can be procured without unduly disrupting world prices for agricultural commodities or normal patterns of commercial trade with foreign countries; and (3) that adequate transportation and storage facilities are available in the target country to prevent spoilage or waste of the eligible commodities.