National Oceanic and Atmospheric Administration, Office of Education, Educational Partnership Program (EPP) and Ernest F. Hollings Undergraduate Scholarship Program

Forms and Documents

Document Name	Status
Student training report form Form	New
Student Tracker Database Form for CSC and EEP Program Components - Nonprofits Form	Modified
Alumni Update Form for Scholarship Programs Form and Instruction	Modified
Undergraduate application references Form	Modified
EPP Undergraduate Scholars/Ernest F. Hollings Scholarship Application Form and Instruction	Modified
0568 SS Part B 011017.docx Supporting Statement B	2017-01-12
0568 SS Part A 011017.doc Supporting Statement A	2017-01-12
0568 ext 60day FRN pub 100516_69044.pdf Supplementary Document	2017-01-11

IC Document Collections

IC ID	Document Title	Status
225119	Student training report form Form	New
181992	Student Tracker Database Form for CSC and EEP Program Components - Nonprofits Form	Modified
181991	Alumni Update Form for Scholarship Programs Form and Instruction	Modified
181990	Undergraduate application references Form	Modified
181989	EPP Undergraduate Scholars/Ernest F. Hollings Scholarship Application Form and Instruction	Modified

ICR Details

OMB Control No: 0648-0568	ICR Reference No: 201701-0648-004
Status: Historical Active	Previous ICR Reference No: 201608-0648-007
Agency/Subagency: DOC/NOAA	Agency Tracking No:
Title: National Oceanic and Atmospheric Administration, Office of Education, Educational Partnership Program (EPP) and Ernest F. Hollings Undergraduate Scholarship Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/15/2017
	Date Received in OIRA: 01/12/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/29/2020	36 Months From Approved	02/28/2017
Responses	2,294	0	3,589
Time Burden (Hours)	8,092	0	9,513
Cost Burden (Dollars)	50	0	600

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Abstract: he National Oceanic and Atmospheric Administration (NOAA) Office of Education (OEd) collects, evaluates and analyzes student data for the purpose of selecting successful candidates, and for generating reports and news articles to communicate the success of its program. The OEd requires applicants to its undergraduate scholarship programs to complete an application in order to be considered. The application package requires two faculty and/or academic advisors to complete a NOAA student scholar reference form in support of the scholarship application. NOAA OEd student scholar alumni are also requested to provide information to NOAA for internal tracking purposes. NOAA OEd grant recipients are required to update the student tracker database with the required student information. The collected student data supports NOAA OEd's program performance measures. The Dr. Nancy Foster Scholarship Program and the NMFS Recruiting, Training, and Research Program also collect student data for their programs and are also covered by this notice. The student tracker database, currently known as the Student and Performance Measures Tracker System (SPMTS), is being modified to improve operability and function. To distinguish from the current system, the new database will be known as the Student Performance and Achievement Reporting (SPAR) database. Much of the information collected will be the same as for the current SPMTS, however the data will be stored differently and some data fields will be changed and others added or eliminated. There will be a net increase in data fields of 10 (70 for SPAR, 60 for the current SPMTS).

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Authorizing Statute(s): PL: Pub.L. 108 - 447 902 Name of Law: Consolidated Appropriations Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 69045	10/06/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 2962	01/10/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
Student training report form	NA	Student training and performance reporting form
Undergraduate application references	NA	Ernest Hollings and EPP scholarship application reference form
Alumni Update Form for Scholarship Programs	NA	Alumni update form
Student Tracker Database Form for CSC and EEP Program Components - Nonprofits	NA	Student tracker database web-based updates
EPP Undergraduate Scholars/Ernest F. Hollings Scholarship Application	NA	EPP and Hollings Undergraduate Scholarship Application

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,294	3,589	0	540	-1,835	0
Annual Time Burden (Hours)	8,092	9,513	0	270	-1,691	0
Annual Cost Burden (Dollars)	50	600	0	0	-550	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Training Record - The addition of this new form increases number of annual responses by 540 and hours by 270, respectively. Adjustments: New estimates are based on actual responses received during last 3 annual application cycles. USP – Application Form: Decrease of 250 responses from 800 to 550, however, due to recent estimates of time to complete the application, the number of hours increased from 6,400 to 6,600 USP – Reference Form: Decrease of 500 responses, from 1,600 to 1,100 and same decrease for hours Alumni Form: Decrease of 1,077 responses, from 1,077 to 100. Estimate of time to complete is reduced to 10 hours. SPMTS Form: Due to a change in the special award conditions for the CSC award beginning in 2016, submission of updates to the SPMTS form by CSCs is now required once, rather than three times, annually. Total mailing costs are reduced to $50 due to increased internet submission of applications.

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Annual Cost to Federal Government: $35,400

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/12/2017

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